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- Tasks: Assist in planning and delivering international conferences in the oil and gas sector.
- Company: Dynamic events company with a global reach and a commitment to excellence.
- Benefits: Comprehensive training, clear career progression, and opportunities to attend live events worldwide.
- Why this job: Join a vibrant team and gain hands-on experience in the exciting events industry.
- Qualifications: Strong communication skills, enthusiasm, and a proactive attitude are essential.
- Other info: Perfect for those eager to learn and grow in a fast-paced environment.
The predicted salary is between 20000 - 30000 £ per year.
We are seeking an Events Assistant to support our international conferences, with an emphasis on production and sales admin support.
Over the years our business has grown to serve thousands of customers every year across 8 international events held across Europe, North America, the Middle East, and Asia. We are committed to providing the best experience for our customers.
Working directly with the Event Director and producer to help plan and deliver international conferences in the downstream oil and gas sector. Working as part of a team supporting various key operations and production tasks with the guidance and support of a manager.
Key Responsibilities:
- Support speaker management – for example, keep the internal database and event website updated with conference speaker details, schedule, and coordinate speaker preparation meetings.
- Assist with research and identify potential delegates and sponsors within target markets.
- Engage with prospects via phone, email, and LinkedIn to assist with event participation.
- Maintain accurate CRM records and provide regular sales updates to management.
- Manage the conference registration process.
- Support exhibitor and sponsor logistics, managing queries and ensuring that all sponsorship deliverables contracts are delivered timely and accurately.
- Respond quickly and calmly to requests from speakers, sponsors, and exhibitors pre-event and onsite.
- Assist the team with any other general admin as needed, including ad hoc tasks as required.
- Assist onsite with the operational running of the show.
- Post-show evaluation.
What's on offer:
- Comprehensive training programme covering sales techniques, negotiation, and industry knowledge.
- Clear progression path into senior roles.
- Opportunity to attend live events worldwide.
Knowledge, Skills, Attitude and Behaviour:
- Enthusiasm, commitment to the role, and pro-activity.
- Professional and persuasive outlook and telephone manner.
- Outstanding communication and copywriting skills.
- The ability to understand business issues and spot opportunities.
- Effective organisation and time management.
Personal Attributes:
- Good communication skills, personable, particularly face to face.
- A knowledge of or interest in general business issues.
- Good communication skills both verbal and written.
- Self-motivated and determined with a strong sense of personal initiative.
- Organised, with good time management.
- A quick learner.
- Good attention to detail.
- A team player.
- Calm under pressure.
- Competence in Microsoft Office and keen to embrace and learn to use new technology and IT systems including Canva, automated marketing, and CRM systems.
- Eagerness to learn about the conference/events industry and all it represents.
- Available to travel if needed.
Events Assistant in London employer: EPC Recruitment Solutions
Contact Detail:
EPC Recruitment Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Events Assistant in London
✨Tip Number 1
Network like a pro! Get out there and connect with people in the events industry. Attend local meetups, join relevant groups on LinkedIn, and don’t be shy about reaching out to folks who work in roles you’re interested in. You never know who might have a lead on your dream job!
✨Tip Number 2
Show off your skills! Create a portfolio or a personal website showcasing your past event experiences, even if they’re just volunteer gigs. This gives potential employers a taste of what you can bring to the table and makes you stand out from the crowd.
✨Tip Number 3
Be proactive! Don’t just wait for job openings to pop up. Reach out to companies you admire, like us at StudySmarter, and express your interest in working with them. Sometimes, the best opportunities come from simply putting yourself out there.
✨Tip Number 4
Prepare for interviews by researching the company and the events they run. Tailor your answers to show how your skills align with their needs. And remember, we love enthusiasm, so let your passion for events shine through!
We think you need these skills to ace Events Assistant in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Events Assistant role. Highlight any relevant experience in event management, sales admin support, or customer service. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your enthusiasm for the events industry and explain why you’re the perfect fit for our team. Don’t forget to mention any specific experiences that relate to the job description.
Show Off Your Communication Skills: Since this role involves a lot of communication, make sure your written application reflects your outstanding communication skills. Keep it clear, concise, and professional – we love a good communicator!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at EPC Recruitment Solutions
✨Know Your Events
Before the interview, do your homework on the company’s past events. Familiarise yourself with their international conferences and understand the key themes and objectives. This will show your genuine interest and help you speak confidently about how you can contribute.
✨Showcase Your Communication Skills
As an Events Assistant, communication is key. Prepare examples of how you've effectively communicated in previous roles, whether it was coordinating with speakers or engaging with delegates. Practise articulating these experiences clearly to demonstrate your strong verbal and written skills.
✨Demonstrate Your Organisational Skills
Be ready to discuss how you manage multiple tasks and deadlines. Share specific instances where your organisational skills made a difference, especially in high-pressure situations. This will highlight your ability to stay calm and efficient, which is crucial for this role.
✨Ask Insightful Questions
Prepare thoughtful questions about the role and the company’s future events. This not only shows your enthusiasm but also your proactive nature. Inquire about the team dynamics, the challenges they face, or how success is measured in the role. It’ll leave a positive impression!
