Procurement Specialist (IT & Contractors) in Haywards Heath

Epassi’s purpose is to boost everyday well-being. We are a leading provider of employee benefit solutions in Europe, founded in Finland in 2007 and the first company in 2008 to launch a mobile-payable employee benefit payment solution. We have grown consistently, diversifying our products and expanding into new markets. Epassi was awarded by the Financial Times as one of the fastest-growing companies in Europe on multiple occasions.

We are currently hiring a Procurement Specialist (IT & Contractors) to be based hybrid/remote (Europe), with travel as needed and agreed in advance.

Your mission at Epassi

As our Procurement Specialist, you’ll take ownership of our IT and contractor vendor landscape—driving contract renewals, consolidating major license providers across the group, and ensuring we are aligned to the right licensing models to unlock discounts and reduce costs.

Your Responsibilities

• Manage the full procurement cycle end-to-end: sourcing, negotiating, contracting, renewals, and ongoing vendor performance monitoring
• Lead vendor and contractor consolidation efforts across the group—especially for major software license providers
• Own and maintain an up-to-date vendor/contractor inventory, including processes to keep information accurate and current (automation/AI-enabled improvements encouraged)
• Partner closely with internal stakeholders to understand business needs and translate them into procurement strategies and outcomes

You’ll Be Successful In This Role If You

• Deliver cost reductions in our portfolio of technology services including licensing and agency fees
• Identify and consolidate major license providers and ensure alignment across the group
• Establish and maintain a reliable vendor inventory with a clear, repeatable process to keep it current
• Create strong stakeholder trust by balancing commercial value, risk, and operational needs

What You’ll Be Doing (daily)

• Collaborating with business and technology stakeholders on procurement topics and upcoming needs
• Managing renewals and running negotiations to secure better commercial terms and discounts
• Updating and improving the vendor/contractor inventory and related governance processes
• Monitoring vendor performance and ensuring contracts remain fit-for-purpose
• Using data (e.g., Excel and procurement/ERP tools) to support decisions and track savings

What You Should Bring

• 3–4+ years of experience in procurement, purchasing, or supply chain roles
• Proven experience in modern IT procurement (essential)
• Bachelor’s degree in Business, Supply Chain Management, or a related field (or equivalent experience)
• Proficiency with typical ERP/procurement tools and strong Excel skills
• A senior mindset and confidence working independently across multiple stakeholders

Your track record

• Demonstrated success negotiating contracts and improving commercial terms
• Experience managing vendors and keeping procurement data/inventories accurate and usable

Your competency profile

• Negotiation excellence: You secure strong outcomes while maintaining healthy vendor relationships
• Stakeholder management: You align multiple teams and priorities to move decisions forward
• Analytical thinking: You use data to identify savings opportunities and support recommendations
• Process orientation: You build repeatable, scalable procurement lifecycle practices
• Ownership: You take end-to-end accountability for results and follow-through
• Clear communication: You can explain options, trade-offs, and recommendations simply and credibly

Why you should join us

• Work with a clear purpose — boosting everyday wellbeing — and create a meaningful, positive impact on both individuals and society
• Thrive in an open and inclusive culture with low hierarchy, where relationships are built on respect, camaraderie, and shared successes and challenges
• Come as you are — we’ll bring out the best in you and support your personal and professional growth
• Join a fast-growing tech company with a strong financial foundation, offering opportunities to grow and make an impact together with us
• Benefit from an inspiring and supportive work environment where employee wellbeing is a true priority
• Contribute to solidifying our position as the number one player in Europe’s employee benefit market and help shape the next wave of success

Additional Information

The hiring manager for this position is Phil Leaf, Head of Business Systems at Epassi. For more information, contact the Talent Acquisition team at careers@epassi.com.