Temporary Business Development Administrator in Leeds

An opportunity has arisen to recruit a Business Development Administrator in the Business Development department on a fixed-term basis for an initial period of up to 10 months, subject to change depending on business requirements. The successful candidate will be responsible for providing support to the EPUKI business development team through a range of administrative, financial, procurement and project related tasks. This is a key role, and the core function will be to ensure the smooth running of the department whilst helping to ensure that overall departmental and business goals are achieved.

Although the main function of the role is to provide administrative support, it is anticipated that the role holder will also become involved in undertaking research on a variety of related subjects to help inform business decisions, keeping an overview of the progress of related subjects (such as planning applications) as well as attending public briefings on behalf of the company. This role may also include providing support for other departments within the business as required. This role is a hybrid role to include regular attendance at our Leeds and Eggborough locations.

The successful candidate will be responsible for:

• Managing the SAP process for the department such as raising purchase requisitions.
• Processing accruals for invoices and ensuring costs align with the budget forecast.
• Liaising with contract partners to ensure invoices are submitted in a timely manner and dealing with any queries raised.
• Establishing and maintaining documentation control system for Business Development department and ensuring all documentations are filed appropriately.
• Acting as a focal point for document control including the filing and co-ordination of e-mail correspondence.
• Undertaking research (via Google or public records) on subjects as required.
• Maintaining a ‘watching brief’ on subjects of interest (such as the progress of competitor planning applications) and producing update reports as and when required.
• If required, attending planning hearings and other such public events.
• Assisting with the procurement of capital projects as needed by, for example, liaising with suppliers and managing the technical bulletins process.
• Identifying suitable suppliers through internet research.
• Arranging company travel to offsite meetings, conferencing, and events.
• Organising meetings including venue hire, travel, catering and the like.
• Ensuring the best value for money option is used when arranging and organising any UK and international travel and accommodation requests.
• Attending meetings as required and producing written minutes, updating action logs, and issuing updates as required.
• Following up on action completion and providing progress updates.
• Providing effective support to the Project team in all aspects of their work.

Background

• Experience of SAP or similar system (essential).
• Excellent IT skills covering the full range of Microsoft office applications - advanced Outlook (Time and Diary Management), Word, Excel and PowerPoint knowledge (essential).
• SharePoint creation and management experience (essential).
• Knowledge of financial processes such as raising orders and dealing with invoice queries (essential).
• Knowledge of project management systems and requirements (desired).
• Knowledge of procurement processes (desired).

Behaviours

• Excellent Interpersonal and social skills – the ability to communicate with people at all levels both internal and external to the Company.
• Excellent written communication skills, with a fluent writing style and good knowledge of the English.
• Ability to work unsupervised using own initiative and also as part as a team.

Qualifications

• Qualified to a good standard of education at GCSE level, or equivalent at grade C / 4 or above, including Maths and English.