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For Companies At a Glance
- Tasks: Support the Managing Director with diary management, emails, and meeting arrangements.
- Company: Join EP Group, a leading global packaging manufacturer trusted by top retailers.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and development.
- Why this job: Be at the heart of a thriving business and make a real impact daily.
- Qualifications: Experience supporting Directors, proficiency in Office 365, and a keen eye for detail.
- Other info: Ideal for multitaskers who thrive in fast-paced settings.
The predicted salary is between 30000 - 42000 £ per year.
EP Group – Personal Assistant
EP Group is an award winning global packaging manufacturer with production facilities across Europe and South East Asia. We specialise in a range of paper and plastic based packaging products selling to many of the world’s largest retailers including Marks & Spencer, Amazon, Tesco and Starbucks.
PA / Personal Assistant
Role Purpose: To provide administration and daily support to the Managing Director and Director based onsite at Yardley.
As a growing business, the role of Personal Assistant is an exciting opportunity to be at the heart of a busy and thriving business. The role would suit someone who can multi task and manage changing priorities in a professional and efficient manner.
Key Accountabilities – PA / Personal Assistant:
- Diary and strict time management
- Email management, including dictation
- Proactively formulate responses to emails on their behalf where possible
- Arranging meetings, calls and video calls between the Director and internal staff and external parties
- Regular international travel arrangements, including flight, train and hotel bookings
- Hospitality arrangements, including drinks for Directors and all visitors and daily hot lunch preparation
- Arranging medical appointments as and when required for the Director and other family members
- Recognizing business critical matters and raising them immediately with the relevant personnel
- Maintaining files; hard and soft copies
- Preparation and typing up of documents
- Arrangement of secure document sending and tracking
- Ensuring that business critical documents are filed in an appropriate and known server location and can be easily located when requested
- Post handling
- Making credit card payments as and when requested
- Obtaining and filing credit card and pro forma payment receipts
- General filing, record keeping and note taking as and when required
- Providing holiday and absence cover for up to 3 other Personal Assistants
- Other ad hoc tasks as requested by the Directors and Shareholders
Essential Experience / Special requirements – PA / Personal Assistant:
- Experience of supporting at Director / Shareholder level
- Experience of Office 365
- Keen attention to detail
- Discreet and confidential approach
- Ability to manage multiple tasks at any one time
- Confident, enthusiastic and positive personality
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Contact Detail:
EP Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Familiarise yourself with the company and its key clients, like Marks & Spencer and Amazon. Understanding their business model and values will help you demonstrate your alignment with their goals during any discussions.
✨Tip Number 2
Showcase your organisational skills by preparing a mock diary management plan. This could include scheduling meetings and prioritising tasks, which will highlight your ability to manage multiple responsibilities effectively.
✨Tip Number 3
Practice your email management skills by drafting responses to common scenarios a Personal Assistant might face. This will not only prepare you for the role but also demonstrate your proactive approach to potential employers.
✨Tip Number 4
Network with current or former Personal Assistants in similar industries. They can provide insights into the role and may even refer you to opportunities within their networks, increasing your chances of landing the job.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially any roles where you've supported senior management. Emphasise your skills in diary management, email handling, and multitasking.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that demonstrate your ability to manage changing priorities and maintain confidentiality.
Highlight Relevant Skills: In your application, clearly outline your proficiency with Office 365 and any other tools that are relevant to the role. Provide examples of how you've used these skills in previous positions.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Personal Assistant role.
How to prepare for a job interview at EP Group
✨Showcase Your Multi-Tasking Skills
As a Personal Assistant, you'll need to juggle various tasks simultaneously. During the interview, share specific examples of how you've successfully managed multiple priorities in previous roles. This will demonstrate your ability to thrive in a busy environment.
✨Highlight Your Attention to Detail
Attention to detail is crucial for this role. Be prepared to discuss instances where your keen eye for detail has made a difference, whether in document preparation or managing schedules. This will reassure the interviewers of your capability to handle critical business matters.
✨Demonstrate Discretion and Confidentiality
Given the sensitive nature of the role, it's important to convey your understanding of confidentiality. Share experiences where you have handled confidential information responsibly, emphasising your discreet approach to sensitive tasks.
✨Familiarise Yourself with Office 365
Since experience with Office 365 is essential, make sure you're comfortable discussing its features and how you've used them in past roles. You might even want to mention any specific tools within Office 365 that you find particularly useful for managing emails and scheduling.
