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- Tasks: Manage daily office operations and develop efficient administration processes.
- Company: Join Envision Energy, a leader in green technology and sustainability.
- Benefits: Competitive salary, professional development, and a vibrant work environment.
- Why this job: Be part of a mission-driven company transforming the energy sector.
- Qualifications: Bachelor's degree in administration or management; fluent English, Mandarin preferred.
- Other info: Dynamic role with opportunities for growth in a global network.
The predicted salary is between 36000 - 60000 £ per year.
About Envision: Envision Energy is a world-leading green technology company that provides renewable energy solutions for global enterprises, governments, and institutions. Encompassing three major business sectors - Smart Wind Turbines, Energy Storage, and Green Hydrogen Solutions, Envision Energy collaboratively constructs comprehensive solutions for energy transformation. Envision Energy has received several accolades for its sustainability performance, including the EcoVadis Gold Medal and the CDP “A-List”. It was also recognized in Fortune's “Change the World” list and ranked among the top 10 smartest companies by the MIT Technology Review. Today, Envision Energy leverages its global network of R&D and engineering centres across China, the United States, UK, France, Germany, Denmark, etc. to continuously lead global green technology development. Envision Energy joined the Science Based Targets initiative (SBTi) and committed to achieving the "Business Ambition for 1.5°C" in 2021. It has achieved carbon neutrality across its global operations by 2022 and will achieve carbon neutrality throughout its value chain by 2028.
About the role: We are looking for a professional to look after our London office day to day operations; set up and develop our administration strategy and process; and initiate administration automation project. Our London office is located in central London. We need the person to work on-site to deal with all office related tasks and also reception the visitors from our customers, vendors, HQ and other sister companies.
Key responsibilities:- Office admin: Responsible for office budget and expenditure to ensure a sound, healthy and safe operation within budget.
- Responsible to search new offices across UK by working with head of Admin Europe.
- Responsible for daily inspection, facility and inventory management and related supplier management.
- Responsible for office refurbishment coordination and ensure a sound outcome of any repair/refurbishment project.
- Formulate visitor rules and manage related meeting room, access card and records.
- Responsible for staff health & safety coordination, and take the role of fire warden and first aider (training will be provided and must be completed within first 3 months after joining).
- Purchase office insurances across UK by working with EHS manager.
- Responsible and support for business travel visa application, business invitation letter issuance and related travel arrangement for business departments.
- Manage Travel booking portals, car rental portals and expats accommodations where needing your support.
- Manage all administration vendors and enrich the network.
- Establish and maintain mail delivery providers, systems, and processes.
- Undertake ad hoc tasks assigned by line manager/supervisor.
- Formulate rules and regulations for daily visitor management, including service briefing, SLA and SOP of managing reception, conference/meeting and VIP banquets.
- In charge of reception of customers and management team of the company and undertake the planning and organization of important meetings such as CEO meetings with clients, events such as Xmas party, summer party etc., and other activities for the company level as well as business departments/teams.
- In alignment with the Group reception standards, actively develop reception resources of local food, accommodation, transportation, and recreational activities in London and other cities of UK, effectively control supplier service quality, and continuously improve customer satisfaction.
- Review and improve admin and office automated process.
- Working with IT to integrate the admin software, apps etc. with other departments software.
- UK educational background, with Bachelor degree or above, major in administration and management etc.
- Fluent in spoken English, strong ability in written and spoken Mandarin will be preferred.
- Strong sense of responsibility, positive attitude, enthusiasm, good sense of service and professional ethics.
- Proactive approach to problem-solving and ability to handle challenging situations.
- Excellent organizational skills and attention to detail; ability to organize; prioritize and work efficiently under pressure and subject to changing priorities; proven experience in meeting deadlines.
Office & Administration Manager employer: Envision Energy
Contact Detail:
Envision Energy Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office & Administration Manager
✨Tip Number 1
Network like a pro! Get out there and connect with people in the industry. Attend events, join online forums, or even hit up LinkedIn. The more people you know, the better your chances of landing that Office & Administration Manager role.
✨Tip Number 2
Show off your skills! When you get the chance to chat with potential employers, highlight your experience in office management and administration strategies. Make sure they know you’re the go-to person for keeping things running smoothly.
✨Tip Number 3
Be proactive! If you see a job you like, don’t just wait around. Apply through our website and follow up with a friendly email. Let them know you’re keen and ready to take on the challenge of managing their London office.
✨Tip Number 4
Prepare for interviews by researching Envision Energy’s values and projects. Show them you’re not just another candidate; you’re genuinely interested in their mission for renewable energy solutions. Bring your A-game and impress them!
We think you need these skills to ace Office & Administration Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office & Administration Manager role. Highlight relevant experience and skills that match the job description, like your organisational skills and any previous admin roles you've held.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about working at Envision Energy and how your background aligns with their mission in renewable energy. Keep it concise but impactful!
Showcase Your Problem-Solving Skills: In your application, don’t forget to mention specific examples where you’ve successfully tackled challenges in previous roles. This will demonstrate your proactive approach and ability to handle the dynamic environment at Envision.
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of being noticed. It’s the easiest way for us to keep track of your application and ensure it gets to the right people!
How to prepare for a job interview at Envision Energy
✨Know Your Company
Before the interview, dive deep into Envision Energy's mission and values. Understand their commitment to sustainability and how they operate within the renewable energy sector. This knowledge will not only impress your interviewers but also help you align your answers with the company's goals.
✨Showcase Your Organisational Skills
As an Office & Administration Manager, your ability to organise is key. Prepare examples of how you've successfully managed office operations or projects in the past. Be ready to discuss specific tools or processes you've implemented that improved efficiency or reduced costs.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills. Think of scenarios where you had to handle challenging situations, like managing a tight budget or coordinating a large event. Use the STAR method (Situation, Task, Action, Result) to structure your responses clearly.
✨Demonstrate Your Proactivity
Envision Energy values a proactive approach. Share instances where you took the initiative to improve processes or solve problems before they escalated. Highlight your enthusiasm for automating administrative tasks and how you can contribute to their ongoing projects.
