Ecology Administrator in York

At Environment Bank, we’re working together to help restore natural habitats across England. Our projects are delivering biodiversity gains and helping vital ecosystems to recover and flourish. Our diverse team includes ecologists, land managers, habitat specialists, geospatial analysts, planning advisors, account managers, digital creatives, legal experts, and more. Everyone at Environment Bank is a champion for our values, working towards our goal of reversing biodiversity loss. We’ve already built a highly skilled team of experts and we’re actively looking to expand our team in the coming months.

The Ecology Administrator will play a crucial role in supporting the Ecology Team in the delivery of the creation and management of Habitat Banks on a national basis. Reporting to our Ecology Director, the Ecology Administrator will be responsible for:

• Organisation of key in-person events throughout the year
• Organising and minuting key leadership and stakeholder meetings
• Supporting across the team on logistics and administrative tasks
• Updating and maintaining the internal intranet site

The role requires effective organisation, time-management, communication, collaboration with internal teams, and engagement with external stakeholders such as Responsible Bodies, charity organisations, and Natural England. The role is hybrid and location will be ideally York but Bristol or London will also be considered.

Responsibilities include:

• Organising conference attendance and training for the team
• Organising team PPE
• Supporting in setting up and taking minutes for key leadership meetings and following up actions
• Booking hire cars and hotels for group bookings
• Supporting on logistics/travel arrangements during survey season
• Management of Ecology team resource planner
• Management of our Ecology intranet space
• Completing POs for team for soil testing, desk study records, and specialist contractor input at design
• Organising the annual company Habitat Bank site visits (4 per year)
• Organising two whole team get-togethers a year and four management/leadership in-person meetings a year
• Organising specific days run for stakeholders
• Providing general secretarial support for the team

Requirements:

• Experience of working in the environmental sector would be advantageous
• Excellent communication skills both verbal and written
• Organised and self-starting, capable of managing personal schedule, maintaining records, and prioritising tasks effectively
• Willingness to travel for regional site visits and events
• Proficient in Microsoft Office suite, including Word, PowerPoint, and Excel
• Understanding of local record centres and how to access information would be advantageous but not essential
• Numerate and computer literate with an understanding of data analysis and manipulation

As an organisation, we believe that work should be fulfilling, inspiring, and balanced, so we’re creating a space where our team can thrive, both personally and professionally – providing flexible working arrangements, mental wellbeing support, and more. We offer:

• Performance-based annual bonus up to 10% of salary
• Pension scheme with employer-matched contributions at 6% of salary
• 30 days of annual leave, plus paid bank holidays, birthday, and wellbeing day
• Option to purchase 5 additional days of annual leave after probation
• Hybrid flexible working options
• Regional and departmental team co-working days
• Expenses-paid whole company meet twice a year
• Team fundraising and charity events
• Ongoing career development with training and mentoring
• Medical cash back scheme to cover everyday healthcare costs
• Employee assistance mental wellbeing support
• Enhanced sickness pay allowance