HR Administrator (Part Time) - Location Eastwood

Company Description: Harsco Rail, a worldwide division of Enviri Corporation, is a technological and innovative global supplier of railway track Maintenance of Way (MoW) products and services with over 100 years of operations. Harsco Rail provides expert engineering, vehicles and equipment, innovative technology, safety technology, dedicated parts and services, contracting services, and quality maintenance from nine main locations in the United States, the United Kingdom, Germany, India, Brazil, China, and Australia. Additional information can be found at www.harscorail.com.

Job Purpose: Provide a robust HR support and administration function to assist in the delivery of a successful and comprehensive HR service which assists the achievement of business objectives. The successful candidate will be responsible for managing the administration of the HR Department providing support to the rest of the HR Team and wider Business Support Services as appropriate including generalist HR Administration, recruitment and selection and maintaining the HR Data Base.

Key Result Areas:

• Assist with provision of a proactive, professional and competent HR support service.
• Under the direction of the HR Business Partner and Regional HR Generalist provide an accurate and timely administration service to the HR Function and timely advice and support to managers and employees on any administration related topics.
• Assist with completion of processes, documentation and reporting accurate data in a timely manner.
• Effective prioritisation and utilisation of time.
• Support the Harsco Rail team to meet business needs requirements and help towards resolving issues arising when required.

Qualifications & Experience:

• Experience working in a busy HR environment.
• Experience of working in the Rail industry would be an advantage.

Technical Skills:

• Strong PC skills.
• Knowledge of SMART Recruiters.
• Knowledge of QPulse.
• Knowledge of Oracle.
• Proficient in Excel intermediate level.

Behaviours:

• Able to build and maintain solid relationships with individuals at all levels, approachable with strong communication skills.
• Self-motivated with the ability to prioritise work and cope under pressure.
• Team worker, able and willing to work on own initiative.
• Desire to learn and progress.
• Maintain confidentiality at all times.

Responsibilities & Duties:

• Under the direction of the HR Business Partner/Regional HR Generalist assist with maintaining accurate, up to date digital employee records.
• Monitoring and updating annual leave and sickness records and probationary periods.
• Assisting with payroll administration by forwarding changes in terms, benefits or working hours.
• Administering employee benefits (e.g., Company Health Scheme ‘Westfield’).
• Responsible for collating and advising the HR Business Partner and Director of Operations of all nominations for the ‘Hidden Heroes’ scheme.
• Responsible for organising and monitoring the Christmas ‘gift’ for employees.
• Responsible for updating ‘Continuum’ in relation to driving licenses.
• Ensure all administration is processed swiftly and in line with procedures and timelines.
• Track forms and payroll documentation ensuring accuracy of information submitted and correct signatures are in place as per the authority matrix.
• Liaise with the HR Shared Services Team on processing of documentation and resolution of employee queries.
• Update reports, spreadsheets and analysis as required including provision of monthly statistics and information on headcount, employee turnover, absence, NOK, recruitment.
• Assist the HR Business Partner/Regional HR Generalist in updating systems and procedures to reflect business needs or new legislation.
• Liaise with other departments such as HRSS, Pensions, Training and Development, and Comp and Ben on relevant matters.
• Monitor the HRL Inbox ensuring that emails are colour coded to the correct HR Team Member.
• Support and promote a team culture and company values.
• Update the HR section on QPulse when necessary and under the guidance of the HR Business Partner/Regional HR Generalist.
• Excellent interpersonal and written communication skills to interact with staff at all levels.
• Ensure spreadsheets and systems are regularly updated.
• Liaise closely with Payroll department.
• Act promptly on day to day enquiries from internal or external sources.
• To be a part of the Feed Forward Team and to co-ordinate and manage Feed Forward events within the business.
• To have a technical proficiency in Oracle, Excel, SharePoint, VISIO (Org Charts).
• To book venues and meeting rooms for both internal and external meetings.

Health, Safety & Environmental Responsibilities:

• To take reasonable care for the health and safety of yourself and other persons who may be affected by your acts and omissions at work.
• Only undertake work for which you have been trained and (if required) certified competent.
• To comply with Risk Assessments, method statements and safe systems of work.
• Co-operate with your employer on health, safety and environment.
• Make safe any unsafe conditions where practical and challenge unsafe work practices.
• Inform your line manager, supervisor or health and safety representative of any unsafe occurrences.
• Report all, and assist with investigating relevant accidents, incidents and near misses.

Harsco is committed to diversity and inclusivity in the workplace, ensuring equal opportunities for all employees and applicants.