Administrator in Temple

The Administrator will provide comprehensive administrative and coordination support to the SHEQ function across all ENVA Northern Ireland sites. The role focuses on maintaining SHEQ systems, records, training coordination, audit support, and compliance documentation, ensuring accurate, timely and consistent SHEQ administration. This role does not carry advisory responsibility but is critical in enabling the SHEQ team and operational leaders to meet statutory, regulatory and ENVA SHEQ standards.

Key Responsibilities

• SHEQ Administration & Systems
  • Maintain SHEQ documentation, records, registers and databases (e.g. training, incidents, audits, inspections, statutory checks).
  • Ensure version control and controlled distribution of SHEQ policies, procedures and forms.
  • Support the upkeep of ISO management systems documentation (ISO 9001, 14001, 45001, 50001).
  • Produce routine SHEQ reports, trackers and dashboards as required by the SHEQ Manager.
• Training & Competency Coordination
  • Plan, book and coordinate all SHEQ training (internal and external) across NI sites.
  • Maintain training matrices and ensure records are accurate, up to date and audit-ready.
  • Track expiry dates for licences, certifications and mandatory training and flag actions required.
• Audit, Inspection & Compliance Support
  • Coordinate internal and external audits, inspections and accreditation activities.
  • Maintain audit schedules, action trackers and evidence logs.
  • Collate documentation for regulatory inspections and certification bodies.
  • Support follow-up and close-out of actions arising from audits and inspections.
• Incident & Performance Monitoring
  • Administer SHEQ incident, near-miss and hazard reporting systems.
  • Maintain investigation records and corrective action trackers.
  • Support KPI reporting and data collation across safety, health, environmental and quality metrics.
• General Administration & Coordination
  • Liaise with site managers, supervisors and SHEQ colleagues across all NI locations.
  • Coordinate PPE records, inspections and issue logs as required.
  • Attend SHEQ meetings as required and produce accurate minutes and action logs.
  • Support wider SHEQ initiatives and projects as directed.

This is not an exhaustive list. You may also be required to carry out any other duties as required by the business that you are qualified/trained in that meet the requirements of this role.

Skills, Knowledge and Expertise

Essential

• Proven experience in an administrative or coordination role, ideally within Health & Safety, Quality or Environmental functions.
• Strong organisational skills with excellent attention to detail.
• Experience maintaining records, trackers and compliance documentation.
• Good working knowledge of health & safety and/or quality systems (administrative level).
• Confident user of Microsoft Word, Excel, Outlook and Teams.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Professional, discreet and methodical approach.

Desirable

• Experience working in a regulated or operational environment (e.g. waste, manufacturing, construction).
• Familiarity with ISO 9001, 14001 and/or 45001 documentation.
• Previous experience coordinating audits or training programmes.
• Basic health & safety qualification (e.g. IOSH Managing Safely).

Job Requirements

• Full-time role covering NI sites (Carryduff, Downpatrick, Duncrue, Lisburn and Drumaness).
• 40 hours per week, Monday to Friday.
• Base initially in Temple, Lisburn and following refurbishment moving to Carryduff.
• Occasional travel to ENVA NI sites will be required visiting waste recovery and recycling facilities.
• Periodic exposure to noise, dust, and heavy machinery.
• Personal protective equipment (PPE) will be provided and must be worn, as applicable.

Why Work For Enva?

Enva is committed to providing more than just jobs; we aim to grow our business by offering career paths that match the aspirations of the talent that is increasingly aware of the need to protect the planet we all share. For the right candidates, the possibilities are truly endless and we will offer all the support, training and benefits you need to help you realise your true potential.

Examples of Company Benefits:

• A competitive salary in a growing company committed to our people.
• A competitive holiday allowance.
• Company pension scheme.
• Enhanced family friendly policies.
• Employee Assistance Program.
• Lifestyle & Leisure Discounts: Discounts for gym, leisure, cinema, shopping and many more…
• Employee Life Insurance.
• Bike2Work scheme.
• Free on-site parking.