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- Tasks: Support daily operations and provide essential administrative assistance in a dynamic research environment.
- Company: Join a collaborative team in a growing Dundee-based organisation.
- Benefits: Flexible part-time hours, professional development, and a supportive work culture.
- Other info: Great opportunity for growth and autonomy in your career.
- Why this job: Be a key player in a fast-paced setting and make a real impact.
- Qualifications: 2+ years in an admin role, strong communication skills, and attention to detail.
The predicted salary is between 20000 - 25000 £ per year.
Location: Dundee
Part-time (25 hours)
We are seeking a dynamic and organised Administrative Assistant to support operations at a Dundee-based site within a collaborative research environment. This role is ideal for an energetic, detail-oriented individual who enjoys working in a fast-paced setting and liaising with cross-functional teams.
Reporting to the Site Head, you will provide essential administrative and operational support, helping to keep day-to-day activities running smoothly.
Key Responsibilities
- Provide general administrative support across the business
- Arrange board meetings and key internal meetings, coordinating with multiple stakeholders
- Organise travel for senior team members
- Support invoicing processes in collaboration with the finance function
- Manage incoming and outgoing shipments with third-party couriers
- Collect external orders from on-site stores and manage delivery notifications
- Maintain and organise office and laboratory stock and inventory
- Coordinate room bookings and ad hoc on-site requirements
- Support equipment servicing, maintenance, and asset tracking
- Coordinate waste and recycling management with external suppliers
About You
- 2+ years' experience in an administrative or support role, ideally in a small to medium-sized organisation
- HNC, SVQ Level 7, or equivalent qualification
- Self-motivated and comfortable working autonomously
- Highly organised with strong prioritisation skills
- Confident communicator, able to engage with stakeholders at all levels
- Excellent written and spoken English
- Strong attention to detail and a proactive, can-do attitude
- Competent with Google Workspace and Microsoft Office (Word, Excel)
This is a great opportunity for someone looking to play a key role in a growing organisation, with the flexibility to develop alongside the team.
Administrative/Finance Assistant employer: Entrust Resource Solutions
Contact Detail:
Entrust Resource Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative/Finance Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Administrative/Finance Assistant role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for those interviews! Research the company and its culture, especially since this role is in a collaborative research environment. Think about how your skills can support their operations and be ready to share specific examples.
✨Tip Number 3
Show off your organisational skills! During interviews, highlight your experience with managing schedules, coordinating meetings, and handling multiple tasks. This will demonstrate that you’re the detail-oriented person they need.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Administrative/Finance Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrative/Finance Assistant role. Highlight your relevant experience and skills that match the job description, like your organisational abilities and communication skills.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your attention to detail and ability to work in a fast-paced environment.
Showcase Your Tech Skills: Since the role requires competence in Google Workspace and Microsoft Office, make sure to mention any relevant experience you have with these tools. We want to see how tech-savvy you are!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at Entrust Resource Solutions
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, especially those related to administrative support and finance processes. This will help you tailor your answers and demonstrate how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured everything ran smoothly, especially in a fast-paced environment.
✨Communicate Confidently
As a confident communicator, practice articulating your thoughts clearly and concisely. During the interview, engage with the interviewer by asking insightful questions about the team and their operations. This shows your interest and helps you build rapport with potential colleagues.
✨Demonstrate Your Tech Savviness
Make sure you’re comfortable discussing your experience with Google Workspace and Microsoft Office. Prepare to share specific examples of how you’ve used these tools in previous roles, whether it’s for managing schedules, creating reports, or tracking inventory. This will highlight your readiness to hit the ground running.