Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support daily operations and provide essential administrative assistance in a dynamic research environment.
- Company: Exciting Dundee-based organisation focused on collaborative research.
- Benefits: Flexible part-time hours, opportunity for growth, and a supportive team culture.
- Why this job: Join a vibrant team and make a real impact in a fast-paced setting.
- Qualifications: 2+ years in admin roles, strong communication skills, and proficiency in Google Workspace and Microsoft Office.
- Other info: Perfect for self-motivated individuals looking to thrive in a growing organisation.
The predicted salary is between 13 - 16 £ per hour.
Part-time (25 hours). We are seeking a dynamic and organised Administrative / Operations Assistant to support operations at a Dundee-based site within a collaborative research environment. This role is ideal for an energetic, detail-oriented individual who enjoys working in a fast-paced setting and liaising with cross-functional teams. Reporting to the Site Head, you will provide essential administrative and operational support, helping to keep day-to-day activities running smoothly.
Responsibilities
- Provide general administrative support across the business
- Arrange board meetings and key internal meetings, coordinating with multiple stakeholders
- Organise travel for senior team members
- Support invoicing processes in collaboration with the finance function
- Manage incoming and outgoing shipments with third-party couriers
- Collect external orders from on-site stores and manage delivery notifications
- Maintain and organise office and laboratory stock and inventory
- Coordinate room bookings and ad hoc on-site requirements
- Support equipment servicing, maintenance, and asset tracking
- Coordinate waste and recycling management with external suppliers
About You
- 2+ years' experience in an administrative or support role, ideally in a small to medium-sized organisation
- HNC, SVQ Level 7, or equivalent qualification
- Self-motivated and comfortable working autonomously
- Highly organised with strong prioritisation skills
- Confident communicator, able to engage with stakeholders at all levels
- Excellent written and spoken English
- Strong attention to detail and a proactive, can-do attitude
- Competent with Google Workspace and Microsoft Office (Word, Excel)
This is a great opportunity for someone looking to play a key role in a growing organisation, with the flexibility to develop alongside the team.
Administrative/Operations Assistant in Dundee employer: ENTRUST PEOPLE LIMITED
Contact Detail:
ENTRUST PEOPLE LIMITED Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative/Operations Assistant in Dundee
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Administrative/Operations Assistant role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how you can contribute as an organised and dynamic assistant. Tailor your responses to show how your skills align with their needs.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family. Focus on common questions for administrative roles, and don’t forget to highlight your attention to detail and organisational skills.
✨Tip Number 4
Apply through our website! We love seeing applications directly from candidates who are excited about joining our team. Make sure to showcase your experience and enthusiasm for the role in your application.
We think you need these skills to ace Administrative/Operations Assistant in Dundee
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your administrative experience and any relevant qualifications to show us you're the perfect fit for the role.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re interested in the position and how your background aligns with our needs. Keep it concise but engaging, and don’t forget to show off your personality!
Showcase Your Organisational Skills: Since we’re looking for someone highly organised, make sure to mention specific examples of how you've managed tasks or projects in the past. This will help us see your attention to detail and ability to prioritise effectively.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our team!
How to prepare for a job interview at ENTRUST PEOPLE LIMITED
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrative/Operations Assistant role. Familiarise yourself with the tasks mentioned in the job description, like arranging meetings and managing inventory. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and kept everything running smoothly, especially in a fast-paced environment.
✨Communicate Confidently
As a confident communicator, you'll need to engage with various stakeholders. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask during the interview, showing your interest in the team dynamics and how you can contribute to their success.
✨Demonstrate Your Tech Savvy
Since the role requires competence in Google Workspace and Microsoft Office, be prepared to discuss your experience with these tools. You could mention specific projects where you used Excel for data management or Google Docs for collaboration. This will highlight your ability to adapt to the tech requirements of the job.
