At a Glance
- Tasks: Support daily operations and provide essential administrative assistance in a dynamic research environment.
- Company: Join a collaborative team in a growing organisation based in Dundee.
- Benefits: Flexible part-time hours, opportunity for growth, and a supportive work culture.
- Other info: Ideal for self-motivated individuals looking to thrive in a vibrant workplace.
- Why this job: Be a key player in a fast-paced setting while developing your skills.
- Qualifications: 2+ years in an admin role, strong communication, and organisational skills.
The predicted salary is between 20000 - 25000 € per year.
Location: Dundee
Part-time (25 hours)
We are seeking a dynamic and organised Administrative Assistant to support operations at a Dundee-based site within a collaborative research environment. This role is ideal for an energetic, detail-oriented individual who enjoys working in a fast-paced setting and liaising with cross-functional teams. Reporting to the Site Head, you will provide essential administrative and operational support, helping to keep day-to-day activities running smoothly.
Key Responsibilities
- Provide general administrative support across the business
- Arrange board meetings and key internal meetings, coordinating with multiple stakeholders
- Organise travel for senior team members
- Support invoicing processes in collaboration with the finance function
- Manage incoming and outgoing shipments with third-party couriers
- Collect external orders from on-site stores and manage delivery notifications
- Maintain and organise office and laboratory stock and inventory
- Coordinate room bookings and ad hoc on-site requirements
- Support equipment servicing, maintenance, and asset tracking
- Coordinate waste and recycling management with external suppliers
About You
- 2+ years' experience in an administrative or support role, ideally in a small to medium-sized organisation
- HNC, SVQ Level 7, or equivalent qualification
- Self-motivated and comfortable working autonomously
- Highly organised with strong prioritisation skills
- Confident communicator, able to engage with stakeholders at all levels
- Excellent written and spoken English
- Strong attention to detail and a proactive, can-do attitude
- Competent with Google Workspace and Microsoft Office (Word, Excel)
This is a great opportunity for someone looking to play a key role in a growing organisation, with the flexibility to develop alongside the team.
Administrative/Finance Assistant employer: ENTRUST PEOPLE LIMITED
Join our vibrant team in Dundee, where we foster a collaborative research environment that values your contributions and encourages professional growth. As an Administrative/Finance Assistant, you'll enjoy a flexible part-time schedule while playing a crucial role in supporting our operations, all within a culture that prioritises teamwork and innovation. With opportunities for skill development and a supportive atmosphere, this is an excellent place to advance your career in a meaningful way.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative/Finance Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Administrative/Finance Assistant role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how you can contribute to their team. This will help you stand out as someone who’s genuinely interested in the role and not just another applicant.
✨Tip Number 3
Practice your responses to common interview questions. Think about your past experiences and how they relate to the responsibilities of the Administrative/Finance Assistant position. Being prepared will boost your confidence and help you articulate your skills effectively.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your appreciation and keeping you top of mind. Plus, it’s a great chance to reiterate your enthusiasm for the role!
We think you need these skills to ace Administrative/Finance Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your administrative and finance experience, especially if you've worked in a fast-paced environment before.
Craft a Compelling Cover Letter:Use your cover letter to showcase your personality and enthusiasm for the role. Mention specific examples of how you've successfully managed tasks similar to those listed in the job description.
Showcase Your Communication Skills:Since this role involves liaising with various stakeholders, emphasise your communication skills in both your CV and cover letter. We want to see that you can engage confidently with different teams.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at ENTRUST PEOPLE LIMITED
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrative/Finance Assistant role. Familiarise yourself with the key tasks mentioned in the job description, like arranging meetings and managing inventory. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, come prepared with examples of how you've successfully managed multiple tasks in previous jobs. Think about specific situations where your attention to detail made a difference, and be ready to share these stories during the interview.
✨Brush Up on Your Tech Skills
The job mentions proficiency in Google Workspace and Microsoft Office, so make sure you're comfortable using these tools. If you can, practice creating spreadsheets or documents that could be relevant to the role. Being able to discuss your experience with these applications will give you an edge.
✨Engage with Your Interviewers
During the interview, don't hesitate to ask questions about the team and the work environment. This shows that you're not just interested in the job, but also in how you can fit into their collaborative culture. Plus, it gives you a chance to assess if this is the right place for you too!
