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- Tasks: Manage office operations and provide executive support to the Managing Director.
- Company: Join a family-run business leading in Fire, Security, and Data solutions.
- Benefits: Competitive salary, health insurance, and performance bonuses.
- Why this job: Be at the heart of the business and make a real impact.
- Qualifications: 5 years of office management experience and strong organisational skills.
- Other info: Enjoy a supportive environment with opportunities for growth.
The predicted salary is between 40000 - 56000 £ per year.
Are you an Office Manager/EA-PA who has a positive and can-do attitude and wants to be part of an energetic team? We are a long-standing family run business who are an industry leader in providing Fire, Security, Reception and Data system solutions. This then could be the ideal opportunity for you. We are looking for a highly organised and proactive Office Manager / Executive Assistant to provide comprehensive support to the Managing Director while managing the day-to-day operations of a busy office. This is a full-time, on-site role, ideal for someone who enjoys being at the centre of the business and taking ownership of office operations.
Role Responsibilities and Duties:
- To create a stable, well organised environment where teams can perform to their best ability.
- Oversee office operations, systems, and policy & processes.
- Manage suppliers, including office equipment, cleaning and security.
- Ensure all administration for compliance testing and accreditations.
- Lead internal & external audits.
- Management and control of QHSE policies and online portals, ensuring compliance with internal policies and procedures.
- Manage IT Systems, facilities, and administrative workflows.
- Manage fleet, including MOTs, servicing, Insurance and compliance of company vehicles.
- Support payroll process.
- Anticipate issues and resolve them before they disrupt work.
- Full EA-PA support to MD including diary management, travel, expenses and coordinating meetings and events both internal and external.
Qualifications & Experience Required:
- Proven experience in office management and EA-PA support.
- Strong organisational, communication, and problem-solving skills.
- High level of discretion and professionalism.
- Ability to work independently and manage multiple priorities and projects.
- Detail orientated approach.
- Proficient user of MS Office Suite (Word, Excel, Outlook, PowerPoint, Visio).
- 5 years experience in an Office Manager/ EA-PA role.
- Demonstrated business acumen.
- Exposure to Board level and/or confidential matters.
- Internal and external stakeholder management.
- Experience in a fast-paced growing environment.
What we offer:
- A varied and influential role working closely with senior leadership.
- Supportive and collaborative working environment.
- Competitive salary and benefits including Company Health Insurance.
- Opportunity to shape office operations and make a real impact.
Salary: £40,000 per annum
Hours of work: Mon-Fri 8am-5pm
Holidays: 20 days plus Bank Holidays per annum (increasing annually to a maximum of 25 after 5 years)
Benefits: Comprehensive Company Health Insurance, Performance related annual bonus.
Office Manager Executive Assistant to MD in Northolt employer: Entervision Intercom Limited T/A Evi Group
Contact Detail:
Entervision Intercom Limited T/A Evi Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager Executive Assistant to MD in Northolt
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Office Manager/EA role. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Since this is a family-run business, showing that you understand their values and how you can contribute will set you apart from the competition.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to office management and EA support. We want you to feel confident and ready to showcase your organisational skills and problem-solving abilities!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in being part of our energetic team.
We think you need these skills to ace Office Manager Executive Assistant to MD in Northolt
Some tips for your application 🫡
Show Your Organisational Skills: As an Office Manager/EA, being organised is key! Make sure your application reflects your ability to manage multiple tasks and priorities. Use examples from your past experiences to showcase how you’ve kept things running smoothly.
Tailor Your CV and Cover Letter: Don’t just send a generic CV! Tailor your application to highlight your relevant experience in office management and EA support. Mention specific skills that match the job description, like your proficiency in MS Office or your experience with compliance testing.
Be Professional Yet Personable: We love a positive attitude! While professionalism is crucial, don’t be afraid to let your personality shine through in your application. Show us that you’re not just qualified, but also a great fit for our energetic team.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Entervision Intercom Limited T/A Evi Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Office Manager/Executive Assistant role. Familiarise yourself with the company’s operations and how your skills can contribute to their success. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
As an Office Manager, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Use the STAR method (Situation, Task, Action, Result) to structure your answers, demonstrating your ability to prioritise and manage time effectively.
✨Demonstrate Problem-Solving Abilities
Be ready to discuss specific challenges you've faced in previous roles and how you resolved them. This could involve managing supplier issues or handling compliance matters. Highlighting your proactive approach will resonate well with the interviewers, as they’re looking for someone who can anticipate and tackle problems before they escalate.
✨Engage with the Team Spirit
Since this is a family-run business, showing that you can fit into their energetic team is crucial. Be personable and express your enthusiasm for collaboration. You might even want to ask about team dynamics or how they celebrate successes, which shows you’re keen on being part of their culture.
