Location: UK, with some travel for internal and business meetings. The location for these meetings may change. There is also an option to work from our offices in York, on a hybrid basis.
Salary/ Benefits: 25 Days Annual Leave, Hybrid Working, Life Assurance, Group Income Protection, Annual Well Being & Training Allowance, Commission Related Bonus Scheme
The Role Mission & Responsibilities:
To support the efficient and accurate delivery of purchasing operations by maintaining supplier and pricing information, coordinating supplier onboarding and ensuring compliance with established processes. Acting as a key link between suppliers, internal stakeholders and purchasing systems, the role ensures information is accurate, processes run smoothly and operational issues are resolved in a timely manner.
- Operational support for all pricing activities, ensuring pricing updates and maintenance
- activities are completed in an accurate & timely manner.
- Delivery of price & product files administration
- Support for EDI copy invoice failures, providing action & resolution
- Ownership of the supplier onboarding process, responsibilities include, Onboarding Form and
- Agile Chain Delivery working to improve traceability data & image availability
- Day to Day systems management making sure pricing and product files are moving from Darwin into Agile Chain
- Completion of administration intensive trackers & forms to meet GCA requirements.
- Compliance Tracker- supporting the Vendor Governance manager to ensure all compliance for suppliers is up to date, especially around aspects such as food safety, modern slavery etc.
- Provide support in delivering supplier system & process training and support
The Successful Candidate:
We are looking for a highly organised, detail-oriented and proactive individual who enjoys working in a structured, process-driven environment.
You will be someone who takes pride in accuracy, demonstrates ownership of your responsibilities and is comfortable managing multiple administrative activities simultaneously.
You will bring:
- Exceptional attention to detail and a commitment to maintaining accurate information and records.
- Strong organisational skills, with the ability to prioritise competing demands and meet deadlines.
- A proactive, solutions-focused approach to identifying and resolving operational issues.
- A high level of personal accountability, taking ownership of tasks through to completion.
- Clear and confident communication skills, with the ability to build positive working relationships with internal teams and external suppliers.
- A methodical and process-driven working style, with the patience and consistency required for detailed administrative work.
- Confidence working with business systems, spreadsheets and digital platforms, alongside a willingness to learn new technologies.
- A collaborative, adaptable approach and a genuine desire to support the success of the wider team.
- Excels- you’ll need to be comfortable working in Excel as a lot of our data comes to us in this format initially. Typical tasks will include sorting, pivot tables, V Look Ups
Previous experience in purchasing, procurement, supplier administration or a similar operational support environment would be advantageous, although we are equally interested in candidates who demonstrate the right behaviours and transferable skills.
Who Are Entegra:
Entegra is a performance improvement company and the world’s leading hospitality performance partner, helping clients buy better, operate smarter, and perform more sustainably.
Leveraging over €36 billion in global purchasing power, we deliver savings, services, and operational excellence that drive client growth and impact.
Part of the Sodexo Group, a global leader in Quality-of-Life Services, Entegra operates across 10 countries in North America, Continental Europe, and the UK & Ireland, employing more than 450 colleagues and achieving double-digit growth year on year.
We’re committed to equity of opportunity and to fostering a culture that values the strength of a diverse workforce. As a Disability Confident Committed employer, we actively remove barriers to inclusion and ensure everyone has the chance to thrive.
At Entegra, inclusivity drives performance - we create an environment where every colleague feels supported, valued, and empowered to succeed.
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Procurement Assistant employer: ENTEGRA
Entegra is an exceptional employer, offering a dynamic work culture that fosters collaboration and innovation within the hospitality sector. With a focus on employee growth, we provide comprehensive training and development opportunities, alongside a competitive salary and benefits package that includes commission and a car allowance. Our hybrid working model ensures flexibility, making it an ideal environment for those looking to thrive in their careers while enjoying a balanced lifestyle.
