At a Glance
- Tasks: Manage workflows, client communications, and content scheduling in a creative environment.
- Company: Entaview Creative, a dynamic video agency based in Leeds.
- Benefits: Flexible hours, long-term potential, and hands-on experience with top brands.
- Other info: Opportunity to work with clients like PlayStation and Jägermeister.
- Why this job: Be part of a creative team and learn how to streamline operations for exciting campaigns.
- Qualifications: Experience with HubSpot, MailerLite, Notion, and strong communication skills.
We’re Entaview Creative, a Leeds-based video agency helping lifestyle, fashion, drinks, and tech brands tell cinematic stories that lead culture.
We’re looking for a Virtual Assistant who thrives on organisation, systems, and efficiency. You’ll play a key role in helping us manage our backend operations from CRM workflows and client communications to content scheduling and AI automations. If you’re highly organised, tech-savvy, and comfortable managing multiple tools and moving parts in a creative business, we want to hear from you.
What You’ll Do
- Build and manage workflows in HubSpot (pipelines, deals, and automations)
- Keep CRM and MailerLite data clean, organised, and synced
- Maintain Notion dashboards for project tracking, SOPs, and client records
- Manage the calendar and inbox. Schedule calls, shoots, and follow-ups
- Schedule social posts, newsletters, and email campaigns
- Work with AI tools (ChatGPT, Notion AI, Zapier) to streamline tasks
- Create better internal processes and keep projects moving smoothly
What We’re Looking For
- Strong experience using HubSpot, MailerLite, and Notion
- Excellent written English and communication skills
- Organised, self-motivated, and detail-oriented
- Confident working with automation tools (Zapier, Make, etc.)
- Comfortable working in a fast-paced creative environment
- Bonus: Experience with video agencies, marketing studios, or creative teams
Why Work With Us?
- Join a growing creative studio with clients like PlayStation, ICON Amsterdam, and Jägermeister
- Work directly with the Director and creative team on real brand campaigns
- Flexible hours and long-term potential as the business scales
- Learn how top-tier creative agencies build systems and workflows behind the scenes
How To Apply
Send a quick note including:
- A short intro about you and your background
- Examples of systems or workflows you’ve set up (HubSpot, Notion, etc.)
- Your hourly rate and weekly availability
Virtual Assistant employer: Entaview Creative
At Entaview Creative, we pride ourselves on being a dynamic and innovative video agency based in Leeds, where creativity meets efficiency. As a Virtual Assistant, you'll enjoy a flexible work environment that fosters personal growth and collaboration with a talented team, while also gaining invaluable insights into the inner workings of high-profile brand campaigns. Join us to be part of a supportive culture that values your contributions and encourages you to develop your skills in a fast-paced creative setting.
StudySmarter Expert Advice🤫
We think this is how you could land Virtual Assistant
✨Tip Number 1
Get your networking game on! Reach out to people in the industry, join relevant groups on social media, and don’t be shy about sliding into DMs. You never know who might have a lead on that perfect Virtual Assistant role.
✨Tip Number 2
Show off your skills! Create a portfolio or a personal website showcasing your experience with tools like HubSpot and Notion. This is your chance to shine and demonstrate how organised and tech-savvy you are.
✨Tip Number 3
Practice makes perfect! Before any interviews, run through common questions and scenarios you might face. Think about how you’d manage workflows or tackle client communications, and be ready to share your thought process.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our creative team at Entaview Creative.
We think you need these skills to ace Virtual Assistant
Some tips for your application 🫡
Craft a Personal Intro:Start your application with a friendly intro about yourself. Let us know who you are and what makes you tick. This is your chance to show off your personality and make a memorable first impression!
Showcase Your Systems Savvy:When mentioning your experience, be specific about the systems and workflows you've set up. We want to see how you've used tools like HubSpot or Notion to streamline processes. Give us examples that highlight your organisational skills!
Be Clear About Your Availability:Don’t forget to include your hourly rate and weekly availability. This helps us understand how you fit into our schedule and ensures we’re on the same page from the get-go.
Apply Through Our Website:Make sure to submit your application through our website. It’s the easiest way for us to keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Entaview Creative
✨Know Your Tools Inside Out
Make sure you’re well-versed in HubSpot, MailerLite, and Notion. Familiarise yourself with their features and functionalities, as you might be asked to demonstrate your knowledge during the interview. Prepare examples of how you've used these tools to streamline processes in previous roles.
✨Showcase Your Organisation Skills
Since the role requires a high level of organisation, come prepared with specific examples of how you’ve managed workflows or kept data organised in past positions. Discuss any systems you’ve implemented that improved efficiency, as this will highlight your ability to thrive in a fast-paced environment.
✨Communicate Clearly and Confidently
Excellent written and verbal communication skills are crucial for this role. Practice articulating your thoughts clearly and concisely. You might want to prepare a brief introduction about yourself that highlights your relevant experience and skills, ensuring it flows smoothly.
✨Demonstrate Your Tech Savviness
Be ready to discuss your experience with automation tools like Zapier and AI tools such as ChatGPT. Share specific instances where you’ve used these technologies to enhance productivity or solve problems. This will show that you’re not just comfortable with tech but can leverage it effectively in a creative setting.
