Purchasing Officer

The Purchasing Officer will own and support business relationships to deliver P2P operational excellence through delivery of transactions using our Coda General Ledger platform. Role will involve frequent contact with Procurement colleagues, Service Owners and suppliers. The role will further work closely with the Sourcing and Contract team to supporting uploading contracts and maintaining the contracts database, assist with reporting and department controls. Final part of the role will be to support the business with the effective raising and receipting of Purchase Orders (PO) and supplier invoices across a defined portfolio of cost centres.

What you will be doing:

Procurement Function Support

• Working with the internal team and Enstar departments to ensure procurement requirements and processes are followed. Streamline and support the process from start to finish.
• Providing support to the Strategic Sourcing team to monitoring the mailbox, and email requests.
• Review and approve new supplier requests or amendments to exiting suppliers.
• Support the uploading of executed supplier contracts into the SupplierBase Contract repository
• Cognos checks and quarterly reporting.
• Provide back‑up support for sanction screening checks.
• Reviewing and prioritise PO requests as received from Cost Centre teams they align with contracts and contain all the appropriate reviews and approvals.
• Ensure all POs have a supporting Supplier Engagement Form (SEF) has been completed and raise a purchase order to agree with the PO request.
• Work with the Procurement TPRM team to ensure that the SEF is accurate, understood and has been triaged correctly.
• Support to drive compliance to process in‑line with Enstar’s Purchasing and Payment Guidelines through effective communication within the team and education to end users.

Purchase Order Receipting & Approvals

• To receipt invoices relating to raised POs in Coda in‑line with the existing P2P process. To raise invoice related queries with the Cost Centre team or where appropriate Accounts Payable.

General

• Stakeholder Management & Communication: Maintain professional and effective communication to Procurement team members, Cost Centre teams and all related stakeholders to the P2P process.
• Organisational Skills: Manage the shared files and sharepoint sites, tracker, templates, changes impacting sourcing tower of the team.

Other

• Manage the end‑to‑end PO and invoice process, taking the lead on issues that arise, offering workable solutions and engaging on process improvements as required.
• Generate weekly, monthly or quarterly performance reports, including Purchase Order Management metrics, CODA housekeeping, timesheet reporting, training budget vs actuals
• Undertake specific project work as requested by the Global Head of Procurement or Vendor Operations Manager
• Oversee Contractor onboarding ensuring that the process is efficient and effective
• Carry out duties within our internal policies and procedures in accordance with applicable law, rules, regulation, good governance and Enstar’s shared values, including putting clients at the heart of our business

What you will bring:

• Educated to a degree standard or equivalent standard
• Minimum of 3 years’ experience working in Procurement, Administration or Operations role within a Corporate environment
• Demonstrable experience of communicating, collaborating, and working effectively with key internal and external stakeholders to ensure highest levels of service
• Experience of P2P technology solutions (e.g. SAP, Oracle, Coda, Workday, Coupa, other), ideal but not essential
• Procurement or Finance related experience in an operational environment would be beneficial
• Proven ability to work collaboratively with cross‑functional teams
• Evidentially strong organisational and time management skillset
• Strong technical skillset, particularly in the Microsoft Office suite (Excel)
• Experienced with agile cross‑functional collaborative working methods
• Problem‑solving experience of complex supplier specific challenges
• Completer finisher mindset, with experience of working to tight deadlines while maintaining high quality output
• Strong communication and business partnering skillset
• Self‑starter and highly motivated, with an excellent organisational skill‑set
• Ability to identify opportunities and develop new ideas that will lead to improvements.
• Ability to adapt/change behaviour or plans to better achieve the target/objective
• Be able to work under pressure and to tight deadlines
• Flexible approach to work and location and willingness to put in the effort to achieve deadlines
• Established knowledge and understanding of procurement operations and the Procure-to-Pay procurement process.
• Familiar with using existing general ledger or other technology solutions for the purposes of P2P or the ordering of goods/services and payment of invoices.
• Knowledge of project and change management
• Attention to detail and accuracy in reporting
• Ability to craft clear and succinct emails for a variety of different audiences including Group Executives
• Pension (Enrolment is automatic on joining with a 10% employer contribution)
• Dental Insurance (This is an optional taxable benefit available to employee, spouse, and dependents)
• Medical Insurance (This is an optional taxable benefit available to employee, spouse, and dependents through a private health network)
• Travel Insurance (As an employee you are automatically enrolled with business and leisure travel insurance with single, couple, family, or single parent family coverage options.)
• Eligible company funded annual 360 Health Assessment.
• Voucher for free annual eye examination.
• Option to loan a bicycle and safety equipment tax free.
• Wellness Reimbursement program (up to 700 pounds annual reimbursement for wellness related expenses, i.e, gym memberships, massage, etc.).
• Tusker – Electric Vehicle (A fixed monthly amount is taken directly from your gross salary and, in return, you get the use of a brand new electric car.).
• Optional Critical Illness coverage

Who we are:

Enstar is a trusted, leading global (re)insurance group that delivers innovative solutions that help our clients reduce risk, release capital and achieve finality. We operate through our network of group companies positioned across the world’s major insurance hubs, spanning Bermuda, the US, London, Continental Europe and Australia.

We are dedicated to helping some of the world’s largest organisations manage risk, providing new opportunities and supporting freedom to grow. With deep expertise, a highly experienced team and a strong track record in the retrospective (re)insurance market, we are proud of our 30+ year history of building enduring partnerships and bringing fresh thinking to complex challenges.

Our solutions are supported by Enstar’s robust balance sheet, as evidenced by our $20.3 billion in assets, financial strength ratings and partnership with Sixth Street, a leading global investment firm.

Why choose us?

Learning and development opportunities are a fundamental part to our employee\’s career journey with Enstar. Their development and career progression remain key enablers of employee engagement, which can directly impact productivity, performance and retention.

At Enstar, we provide a number of initiatives and resources to support our employee’s development through their career at Enstar.

• Professional Qualification/Study Support: We support our employees who wish to take professional qualifications aligned to their role and career development. In addition, we also offer study support.
• Training, Conferences & Seminars: As we are a global company we work with many Professional Bodies which offer training, conferences, seminars and often free CPD events.
• Digital Learning Hub: Our digital learning hub Percipio has self‑serve resources (e.g. courses, videos, ebooks, audio books) covering a range of topics to upskill your knowledge

We also invest in physical, mental and financial wellbeing initiatives for every employee. Supportive teams, inspiring work and a great environment contribute to our happiness. We take efforts to have a positive influence in our communities and to continuously reduce our impact on the environment.

Equal Opportunities at Enstar:

Our annual Inclusivity Index puts Enstar ahead of the industry in terms of diversity and inclusivity. At Enstar, we value all types of diversity. We’re an equal opportunity employer and believe that our diversity creates an authentic working culture. We don’t discriminate on the basis of age, physical or mental disability, gender reassignment, marriage and civil partnership, pregnancy and carer status, race (including colour, nationality, and ethnic or national origin), religion or belief, sex and sexual orientation. Enstar is committed in providing an accessible recruitment experience for all those interested in working with us. Please let your Enstar Recruitment Partner know if you require any reasonable accommodation during the application process due to a disability to enable you to fully participate in our recruitment process.

Seniority level

• Associate

Employment type

• Contract

Job function

• Purchasing

Industries

• Insurance