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- Tasks: Join our team as a part-time Administration Assistant, supporting daily office operations.
- Company: Ensors is a respected Chartered Accountants firm with a friendly Saxmundham office.
- Benefits: Enjoy a competitive salary, extensive training, and a supportive work environment.
- Why this job: Gain valuable experience in a prestigious firm while working in a close-knit team.
- Qualifications: Must have GCSEs in Maths and English, plus general admin experience and MS Office skills.
- Other info: Flexibility to cover additional hours is essential; perfect for students seeking part-time work.
The predicted salary is between 12000 - 18000 £ per year.
We are seeking a part-time (22.5 hours per week) Administration Assistant to join the team at our Saxmundham office. This is a fully office based role, and the core hours of work each week will be:
- Wednesday: 0845 – 1715 (7.5 hours)
- Thursday: 0845 – 1715 (7.5 hours)
- Friday: 0845 – 1715 (7.5 hours)
Whilst these are the core hours, the successful candidate will be required to provide cover for additional hours on Mondays and Tuesdays during periods of annual leave; therefore the flexibility to cover these extra days when required is essential.
About The Firm And Office
Ensors is one of East Anglia’s oldest, most respected and fastest growing firms of Chartered Accountants with six locations in Suffolk, Cambridgeshire and Norfolk. Our Saxmundham office is a small, friendly and close-knit community, based at Blyth House, close to the town centre.
About The Role
This varied role involves working closely alongside the Office Administrator, and is key to maintaining the smooth running of the office. We are looking for someone who is committed to ensuring the core support functions of our office run efficiently and who is at ease in liaising with a wide variety of clients, visitors and staff – both face to face and via telephone. The successful candidate will enjoy working within a team environment and have a flexible approach to their work.
Responsibilities Will Include (but Are Not Limited To)
- General office administration: reception duties including dealing with post and deliveries, call handling, scanning and serving refreshments for client meetings. Monitoring general office supplies and re-ordering items as necessary.
- Client administration: system updates e.g. client and contacts amendments, preparing client create forms including electronic verification, preparing Engagement letters, co-ordinate client mailings with client list holders.
- Ad hoc tasks: Binding and photocopying of hard copy documents, providing support in organising group events.
Essential Skills And Experience
- Have good academic results with a minimum grade C or grade 4 GCSE in Mathematics and English (or equivalent).
- General administrative experience in an office environment including ‘front of house’ reception experience. (Experience gained in a professional services environment would be advantageous).
- Be a competent user of MS Office (Word, Excel and Outlook) with good touch-typing skills. Knowledge of document management systems would be advantageous.
- Possess good oral and written communication skills.
- Strong time management and organisation skills.
- Be a ‘team player’ with a ‘can do’ attitude, alongside the ability to work accurately and reliably without close supervision.
- Be capable of maintaining a calm, professional approach in a ‘front of house’ environment.
- Pro-active with ability to work on own initiative.
- Capable of working under occasional pressure and handle multiple tasks simultaneously when required.
- Ability to exercise complete discretion and confidentiality with regards to our work, and awareness of GDPR and its application in the workplace.
The Package Includes
The role offers a great opportunity to gain experience within a prestigious team that has gained significant recognition. Ensors was shortlisted for ‘Pensions Accountancy Firm of the Year’ at the 2025 Pensions Age Awards. The firm was also shortlisted at the Central & East Insider Dealmaker Awards in 2024, 2023, and won Deal of the Year in 2022. Ensors also secured 1st place in the Experian 2020 Corporate Finance Adviser League Table.
We offer an attractive salary with many benefits in a friendly working environment. We have an extensive in-house training programme for all staff.
To apply, please submit your CV together with a covering letter stating your current salary via the 'Apply for this job' button. Please note we are only accepting applications via our recruitment portal for this vacancy. Should you not receive an acknowledgement email in response to your application, please check your spam folder.
Administration Assistant (Saxmundham) (Part-time) employer: Ensors Chartered Accountants
Contact Detail:
Ensors Chartered Accountants Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant (Saxmundham) (Part-time)
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, particularly MS Office. Being able to demonstrate your proficiency in Word, Excel, and Outlook during the interview can set you apart from other candidates.
✨Tip Number 2
Highlight any previous experience in a front-of-house role or within a professional services environment. Be prepared to discuss how this experience has equipped you with the skills needed to handle client interactions and maintain a professional atmosphere.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or projects simultaneously in past roles. This will demonstrate your ability to thrive under pressure, which is essential for this position.
✨Tip Number 4
Since flexibility is key for this role, be ready to discuss your availability and willingness to cover additional hours. Emphasising your adaptability can make a strong impression on the hiring team.
We think you need these skills to ace Administration Assistant (Saxmundham) (Part-time)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience, particularly any front-of-house roles. Emphasise your skills in MS Office and any experience with document management systems.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention your flexibility to cover additional hours and your ability to work well in a team environment.
Highlight Key Skills: Clearly outline your time management, organisation skills, and your ability to maintain professionalism in a busy office setting. Provide examples of how you've successfully handled multiple tasks in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Ensors Chartered Accountants
✨Show Your Administrative Skills
Be prepared to discuss your previous administrative experience in detail. Highlight specific tasks you've handled, such as reception duties or managing office supplies, and how these experiences have equipped you for the role.
✨Demonstrate Flexibility
Since the role requires covering additional hours on Mondays and Tuesdays, emphasise your willingness and ability to be flexible with your schedule. Share examples of times when you've adapted to changing work demands.
✨Communicate Effectively
Good communication is key in this role. Practice articulating your thoughts clearly and confidently, both verbally and in writing. Be ready to provide examples of how you've successfully liaised with clients or colleagues in the past.
✨Research the Company
Familiarise yourself with Ensors and its achievements, such as their awards and recognition. This shows your genuine interest in the company and helps you tailor your responses to align with their values and culture.
