Office Manager in Abingdon

This role is based full-time at our Milton Park office, with an expectation of working on-site five days per week. Applicants must have the legal right to work in the United Kingdom. This role operates within an office environment that includes an on-site electronic testing laboratory, supporting the needs of a rapidly growing semiconductor company. The role will be a busy hands-on role requiring the ability to prioritise tasks to meet business requirements.

We are looking for someone who is welcoming, professional, and approachable, with a natural ability to bring people together. You will report directly to the Head of HR and work closely with members of the Management Team to ensure the smooth day-to-day operation of the offices. You will also be responsible for a part-time Office Administrator.

In this role, you will oversee the daily management of EnSilica’s UK facilities. You will provide comprehensive office management support, which includes, though is not limited to:

• Coordinating office management tasks
• Organising staff travel
• Overseeing health and safety requirements
• Supporting employee engagement initiatives and events

Looking ahead, you will also play a key role in supporting planned expansion projects, including the development of a new electronic testing lab and additional office space within the Milton Park office.

Your Responsibilities

• Facilities / Office Management

• Oversee day-to-day operations of the Milton Park office, serving as the primary point of contact for all facilities, health & safety, maintenance, and office-related matters.
• Manage procurement for office supplies, refreshments, stationery, and facilities contracts.
• Coordinate external meetings, including room preparation, visitor management, and refreshments.
• Carry out reception duties: managing the main company phone line, handling deliveries, and processing post.
• Administer meeting room booking systems.
• Organise the installation of new lab equipment and assist in planning or creating new office and laboratory spaces as and when required.
• Approve and record monthly invoices for facilities contracts (cleaning, fire maintenance, etc.).

• Oversee day-to-day operations for Bristol, Cambridge, and Sheffield offices, ensuring they remain safe, functional, and well-maintained.
• Manage relationships with landlords and maintain accurate maintenance records.
• Approve and log monthly charges associated with these office locations.

• Serve as Fire Marshal and Appointed Person for the Milton Park office.
• Conduct monthly health & safety inspections at Milton Park and ensure quarterly checks are completed across all UK offices.
• Maintain and update COSHH documentation for Milton Park office/lab and Sheffield lab.
• Oversee fire safety processes, including maintaining risk assessments, emergency evacuation reports, and evacuation logs.
• Ensure appropriate first aid boxes are available and maintained across all UK offices and labs.
• Lead office and lab risk assessment activity for all UK office locations.
• Participate as a member of the Health & Safety Committee, contributing to H&S arrangements, compliance, and documentation.

• Organising internal company events, including any staff Christmas and Summer parties.
• Coordinate staff gifts for notable milestones, such as long-service anniversaries, retirements, and personal events (e.g., births).

• Arrange business travel in accordance with the company’s travel and expense policy.
• Implement process improvements within the company’s travel management system.
• Coordinate approval workflows for all staff travel.
• Manage relationships with the company’s travel agency, taxi providers, and local hotels.

• Deliver ongoing administrative and operational support to the HR team in all recruitment processes.

Your Key Skills and Experience

• 3+ years’ experience in office management within a small or medium-sized business.
• Proven track record in office management, administrative leadership, or similar operational roles, with the ability to support organisational objectives effectively.
• Demonstrated experience in setting up new office and laboratory spaces, including overseeing fit-outs and equipment installations.
• Strong background in facilities management, including maintenance coordination and compliance with health & safety regulations.
• Highly welcoming, professional, and approachable, with a commitment to excellent front-of-house service.
• Exceptional attention to detail, strong communication skills, and a proactive ‘can-do’ attitude.
• Highly organised, adaptable, collaborative, and committed to delivering excellent customer service.
• Confident user of IT systems and Microsoft 365 applications.
• Strong ability to prioritise workloads and remain flexible as priorities change.
• A natural problem-solver, able to work independently with drive, initiative, and focus on results.
• Skilled at engaging and supporting colleagues across diverse teams to achieve shared goals.
• Results-oriented, with a strong sense of ownership, accountability, and follow-through.
• Comfortable with change, demonstrating adaptability and resilience.
• Willing to take ownership of issues, ensuring they are resolved efficiently with appropriate solutions.

Position Specifics

This role is office based, with an expectation of being onsite five days per week, while allowing for some flexibility where appropriate. You must have the right to work in the UK. Some occasional travel may be required to other UK offices (Bristol, Cambridge or Sheffield).