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For Companies At a Glance
- Tasks: Support the Compliance Director with admin tasks and ensure smooth compliance operations.
- Company: Established Lloyd's Insurance Broker based in Southend on Sea.
- Benefits: Competitive salary, hybrid working options, and opportunities for professional development.
- Why this job: Join a dynamic team and make a real impact in the financial services sector.
- Qualifications: Experience as a PA in compliance within financial services is essential.
- Other info: Great opportunity for career growth in a regulated environment.
The predicted salary is between 29000 - 36000 £ per year.
We are recruiting for an experienced PA / Compliance Administrator to work for the Compliance Director for a long established Lloyd's Insurance Broker based in Southend on Sea, Essex. Note you need to reside in a commutable distance to Southend and have experience at PA level within compliance in financial services. Hybrid working can be discussed.
Job Description Overview
To provide dedicated administrative and organisational support to the Compliance Director and wider Compliance Team. The role ensures that day-to-day compliance operations run smoothly by managing correspondence, maintaining records, performing due diligence and sanctions checks, and assisting with system and account administration. This position suits an organised and reliable professional with strong attention to detail, comfortable handling confidential information, and interested in developing within a regulated environment.
Reporting directly to the Head of Risk & Compliance, you will be responsible for the following duties:
- Compliance Administration
- Monitor and manage the Compliance inbox, logging and allocating incoming emails.
- Perform and record due diligence and sanctions checks for new counterparties.
- Maintain compliance registers (due diligence, training, breaches, complaints, gifts & hospitality).
- Renew annual DD files and follow up with business teams for outstanding information.
- Maintain version control and accurate filing for all compliance documents and registers.
- Support the preparation of FCA, Lloyd’s, and internal returns under supervision.
- Assist with scheduling and coordinating compliance monitoring activities and training sessions.
- Set up new counterparties and user accounts on Brokasure and SharePoint.
- Ensure appropriate documentation is uploaded to relevant folders and databases.
- Track renewals and review dates for policies, registers, and due diligence files.
- Generate and maintain tracking logs for tasks, deadlines, and follow-ups.
- Manage the Compliance Director’s diary, reminders, and filing schedule.
- Prepare meeting notes, reports, and agendas for compliance and project meetings.
- Coordinate communication with other departments and external stakeholders (brokers, auditors, regulators).
- Support ad-hoc projects or initiatives as directed by the Compliance Director or Head of Compliance.
Knowledge, Skills & Experience (Essential)
- Strong organisational and time-management skills.
- Excellent written and verbal communication.
- Proficient in Outlook, Excel, Word, and SharePoint (Brokasure experience advantageous).
- Compliance administrative experience within insurance, financial services, or another regulated sector.
- High level of accuracy and confidentiality.
- Proactive, self-motivated, and adaptable to changing priorities.
Desirable Qualifications
Professional qualifications either gained or working towards would be advantageous. These may include CII Insurance Exams or AML/Compliance Qualifications (ICA).
Salary £35,000 - £45,000 per annum dependent on skills/experience.
If you feel you have the right experience for this role, apply today or contact Kim Baker, ENS Recruitment for further information.
PA to Compliance Director/Compliance Admin employer: ENS Recruitment
Contact Detail:
ENS Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA to Compliance Director/Compliance Admin
✨Tip Number 1
Network like a pro! Reach out to your connections in the compliance and financial services sectors. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its compliance practices. Show them you’re not just another candidate; you’re genuinely interested in their operations and how you can contribute.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to compliance and administration. We want you to feel confident and ready to showcase your skills when it counts!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing familiar names pop up in our system!
We think you need these skills to ace PA to Compliance Director/Compliance Admin
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in compliance and PA roles. We want to see how your skills match the job description, so don’t be shy about showcasing your relevant achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Compliance Director role. Be sure to mention your organisational skills and attention to detail, as these are key for us.
Showcase Your Tech Skills: Since the role involves using tools like Outlook, Excel, and SharePoint, make sure to mention your proficiency with these applications. If you have experience with Brokasure, definitely highlight that too!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process!
How to prepare for a job interview at ENS Recruitment
✨Know Your Compliance Stuff
Make sure you brush up on compliance regulations and practices relevant to the financial services sector. Familiarise yourself with terms like due diligence, sanctions checks, and FCA requirements. This will show that you're not just a PA but someone who understands the compliance landscape.
✨Show Off Your Organisational Skills
Prepare examples of how you've managed complex schedules or maintained important records in previous roles. Be ready to discuss your methods for keeping things organised, especially when it comes to handling confidential information. This is key for a role that requires high attention to detail.
✨Practice Your Communication
Since you'll be coordinating with various stakeholders, practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask during the interview about how the Compliance Director prefers to communicate or manage their diary.
✨Be Ready for Scenario Questions
Expect to be asked how you'd handle specific situations, like managing conflicting priorities or dealing with sensitive information. Think through some scenarios beforehand and have your responses ready. This will demonstrate your proactive approach and adaptability in a regulated environment.
