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- Tasks: Manage operations and finance for a creative graphic design studio.
- Company: Aime Studios, a vibrant graphic design studio with a focus on creativity.
- Benefits: Full-time role with opportunities for growth in a dynamic environment.
- Why this job: Be the backbone of a creative team and ensure smooth operations.
- Qualifications: 5+ years in operations or finance, with strong organisational skills.
- Other info: Join a supportive team and thrive in a structured, creative atmosphere.
The predicted salary is between 36000 - 60000 £ per year.
We’re looking for an Operations & Finance Manager to run the operational backbone of our Graphic Design studio. The successful candidate will take ownership of invoicing, suppliers, contracts, systems and reporting. You’ll keep everything behind the scenes accurate and organised, managing high volumes of data across time tracking, spend and invoicing cycles, and building clear systems that make it easy to stay on top of it all. This enables the design team to focus on delivery.
This position is suited to someone with 5+ years’ experience in operations, finance or studio management, with excellent attention to detail, strong organisation skills and a calm, solution-focused mindset.
What you’ll do:- Manage the full monthly invoice cycle, issuing, reconciling and tracking
- Maintain accurate budget records and support spend visibility across brands
- Handle supplier onboarding, compliance, procurement workflows and documentation
- Work closely with Finance, Legal and Procurement to ensure smooth operations
- Keep financial and operational systems, trackers and templates up to date and consistent
- Manage high volumes of operational data, time tracking, spend, invoicing cycles and supplier information, and build clear, reliable systems that keep everything organised and easy to monitor
- Manage onboarding, access and compliance for new starters
- Maintain organised, well-documented operational processes and studio systems
- Produce monthly operational and financial reporting for the studio
- Support the Senior PM and VP with any operational clarity or admin needed
- Keep the studio running in a calm, clean and predictable way
- Set up SOWs, NDAs and vendor contracts, managing the signature process end-to-end
- Someone highly organised with strong accuracy and attention to detail
- Someone confident working with large, detailed datasets, able to consolidate information across systems and create simple, efficient processes that keep operations accurate and on track
- Confident handling invoicing, POs, reconciliation and financial tracking
- Comfortable managing contracts, onboarding and supplier compliance
- A clear communicator who works well with Finance, Legal and Procurement
- A proactive operator who keeps systems clean and spots issues before they surface
- Someone who enjoys structure, process and operational hygiene
- Experience in creative, studio or agency environments is a plus
- Someone who is calm, methodical, and great at keeping things moving behind the scenes
- No ego, happy to jump in where needed to support the team
Operations & Finance Manager – Aime Studios (Graphic Design) in London employer: Ennismore
Contact Detail:
Ennismore Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations & Finance Manager – Aime Studios (Graphic Design) in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the graphic design and finance sectors. Attend industry events or webinars, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching Aime Studios and their projects. Show them you’re not just another candidate; you’re genuinely interested in their work. Bring examples of how your skills can help streamline their operations and finance processes.
✨Tip Number 3
Practice your pitch! Be ready to explain how your experience aligns with their needs. Highlight your organisational skills and attention to detail, especially when it comes to managing data and financial systems.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Operations & Finance Manager – Aime Studios (Graphic Design) in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your 5+ years in operations or finance, and don’t forget to showcase your attention to detail and organisational skills!
Craft a Compelling Cover Letter: Use your cover letter to tell us why you’re the perfect fit for the Operations & Finance Manager role. Share specific examples of how you've managed invoicing cycles or streamlined processes in previous roles.
Showcase Your Data Skills: Since we’re dealing with high volumes of data, it’s crucial to demonstrate your comfort with managing detailed datasets. Mention any tools or systems you’ve used to keep operations accurate and organised.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Ennismore
✨Know Your Numbers
Before the interview, brush up on your financial knowledge. Be ready to discuss your experience with invoicing, budgeting, and financial tracking. Having specific examples of how you've managed budgets or reconciled accounts will show that you’re not just familiar with the concepts but have successfully applied them.
✨Showcase Your Organisation Skills
Prepare to demonstrate your organisational prowess. Bring examples of systems or processes you've implemented in previous roles that improved efficiency. Discuss how you manage high volumes of data and keep everything tidy, as this is crucial for the Operations & Finance Manager role.
✨Communicate Clearly
Since you'll be working closely with Finance, Legal, and Procurement, practice articulating your thoughts clearly. Think about how you can convey complex information simply. During the interview, ask clarifying questions to show your engagement and ensure you understand their needs.
✨Be Proactive and Solution-Focused
Prepare to share instances where you identified potential issues before they became problems. Highlight your proactive approach to operations and how you maintain calm under pressure. This mindset is essential for keeping the studio running smoothly, so make sure to convey it during your chat.
