At a Glance
- Tasks: Manage project documentation and support the team in delivering outcomes efficiently.
- Company: Join a dynamic operations team in a flexible work environment.
- Benefits: Enjoy 25 days annual leave, pension schemes, and life assurance.
- Other info: Flexible hours with opportunities for professional growth.
- Why this job: Be part of a team that values improvement and collaboration.
- Qualifications: Experience in administration and document control systems is essential.
The predicted salary is between 15000 - 20000 € per year.
14 hours per week, 9.30 – 1pm, Monday to Thursday (Can be flexible).
Department: Operations
Personal Attributes
- Team player – working together to deliver project outcomes
- Engaged - looking for improvements
- Agile work approach - able to work in an organized way and manage time appropriately
Experience Required
- Experience working in an administrative capacity
- Strong understanding of document control systems
- Working knowledge of Microsoft Office packages (Word, Excel, Power Point, Teams and Outlook), SharePoint, Adobe Acrobat/ Nitro.
Desirable Qualifications
- Higher National Certificate (HNC) in a relevant subject, such as information management
- Experience in the civil engineering environment, utilities or other regulated environment
Role Purpose
To provide assistance to project managers and wider team to ensure smooth functioning of the Planned Works Department including:
- The registration, redistribution, external issue and archiving of relevant project documentation.
- Creation and maintenance of registers and transmittal records.
- Collation of documentation, including drawings, keeping a record of document status, liaising with project personnel and suppliers to obtain outstanding information in line with the time scales required for delivery.
Role Summary
- Leads on management of document distribution, storage and issue
- Supports the delivery team in the issue of client deliverables
- Distribute documents to the relevant parties, ensuring the correct documents are delivered in timely manner and that transmission is recorded.
- Maintain accurate records of all project documents and support project staff in understanding their status.
- Maintain a full audit trail for all documents. Ensure the issue, receipt and acknowledgement of documentation.
- File and archive all documents within the secure system.
- Ensure consistency of document submissions in adherence to the project document control procedures in line with Quality Plans
- Controls the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents
- Ensure that information such as as-built records, drawings and operations manuals are issued per the client’s requirements and standards
- Propose improvements for more efficient and effective working
- Where required make case for and implement process improvements
- Carry out any other duties appropriate to this post
Benefits
- 25 days annual leave (Prorated)
- Long Service Scheme
- Access to Peoples Pension scheme after 3 months service
- Access to Group Pension Scheme after completion of one years service
- Life Assurance and Critical Illness cover if joining pension scheme
- Access to Employee Assistance Programme & Medicash after successful completion of probation
- CSR Programme (3 days supported per annum)
Document Controller (Part Time) in Hemel Hempstead employer: Enisca Browne Ltd
As a Document Controller at our company, you will be part of a collaborative and agile team dedicated to delivering exceptional project outcomes in a supportive environment. We offer flexible working hours, generous annual leave, and access to comprehensive pension schemes, ensuring that our employees can thrive both personally and professionally. With a strong focus on continuous improvement and employee well-being, we provide unique opportunities for growth and development within the civil engineering sector.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller (Part Time) in Hemel Hempstead
✨Tip Number 1
Network like a pro! Reach out to your connections in the civil engineering or utilities sectors. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by practising common questions related to document control and project management. We recommend role-playing with a friend to boost your confidence and refine your answers.
✨Tip Number 3
Show off your tech skills! Be ready to discuss your experience with Microsoft Office, SharePoint, and Adobe tools. We love candidates who can demonstrate their proficiency in these areas.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re always on the lookout for engaged team players like you!
We think you need these skills to ace Document Controller (Part Time) in Hemel Hempstead
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Document Controller role. Highlight your experience with document control systems and any relevant administrative skills that match what we're looking for.
Show Off Your Team Spirit:We love a good team player! In your application, share examples of how you've collaborated with others to achieve project outcomes. This will show us you're engaged and ready to contribute to our operations.
Be Organised and Clear:Since this role requires an agile work approach, ensure your application is well-structured and easy to read. Use bullet points where necessary and keep your language clear and concise to demonstrate your organisational skills.
Apply Through Our Website:Don't forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Enisca Browne Ltd
✨Know Your Document Control Systems
Make sure you brush up on your understanding of document control systems before the interview. Be ready to discuss your experience with these systems and how you've used them in previous roles. This will show that you're not just familiar with the tools, but that you can effectively manage documentation.
✨Show Off Your Team Player Skills
Since this role requires a collaborative approach, think of examples where you've worked as part of a team to achieve project outcomes. Highlight your ability to engage with others and propose improvements, as this aligns perfectly with what they're looking for.
✨Be Agile and Organised
Prepare to demonstrate your agile work approach during the interview. Share specific instances where you've managed your time effectively and organised your workload to meet deadlines. This will reassure them that you can handle the flexible hours and responsibilities of the role.
✨Familiarise Yourself with Relevant Software
Since the job requires knowledge of Microsoft Office packages, SharePoint, and Adobe Acrobat/Nitro, make sure you're comfortable discussing your proficiency with these tools. You might even want to mention any specific projects where you've used them to manage documents or improve processes.
