At a Glance
- Tasks: Manage project documents, ensuring timely distribution and accurate record-keeping.
- Company: Join a dynamic team in the civil engineering sector with a focus on collaboration.
- Benefits: Flexible hours, 25 days annual leave, pension schemes, and life assurance.
- Other info: Great opportunity for career growth in a supportive environment.
- Why this job: Be part of a crucial team that supports project success and drives improvements.
- Qualifications: Experience in administration and document control systems; knowledge of Microsoft Office is essential.
The predicted salary is between 15000 - 20000 € per year.
14 hours per week, 9.30 – 1pm, Monday to Thursday (Can be flexible).
Department: Operations
Personal Attributes:
- Team player – working together to deliver project outcomes
- Engaged - looking for improvements
- Agile work approach - able to work in an organized way and manage time appropriately
Experience Required:
- Experience working in an administrative capacity
- Strong understanding of document control systems
- Working knowledge of Microsoft Office packages (Word, Excel, Power Point, Teams and Outlook), SharePoint, Adobe Acrobat/ Nitro.
Desirable Qualifications:
- Higher National Certificate (HNC) in a relevant subject, such as information management
- Experience in the civil engineering environment, utilities or other regulated environment
Role Purpose:
To provide assistance to project managers and the wider team to ensure smooth functioning of the Planned Works Department including:
- The registration, redistribution, external issue and archiving of relevant project documentation.
- Creation and maintenance of registers and transmittal records.
- Collation of documentation, including drawings, keeping a record of document status, liaising with project personnel and suppliers to obtain outstanding information in line with the time scales required for delivery.
Role Summary:
- Leads on management of document distribution, storage and issue
- Supports the delivery team in the issue of client deliverables
- Distribute documents to the relevant parties, ensuring the correct documents are delivered in a timely manner and that transmission is recorded.
- Maintain accurate records of all project documents and support project staff in understanding their status.
- Maintain a full audit trail for all documents.
- Ensure the issue, receipt and acknowledgement of documentation.
- File and archive all documents within the secure system.
- Ensure consistency of document submissions in adherence to the project document control procedures in line with Quality Plans
- Controls the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents
- Ensure that information such as as-built records, drawings and operations manuals are issued per the client’s requirements and standards
- Propose improvements for more efficient and effective working
- Where required make case for and implement process improvements
- Carry out any other duties appropriate to this post
Benefits:
- 25 days annual leave (Prorated)
- Long Service Scheme
- Access to Peoples Pension scheme after 3 months service
- Access to Group Pension Scheme after completion of one years service
- Life Assurance and Critical Illness cover if joining pension scheme
- Access to Employee Assistance Programme
Document Controller (Part Time) employer: Enisca Browne Ltd
As a Document Controller at our company, you will be part of a collaborative and agile team dedicated to delivering exceptional project outcomes in a supportive environment. We offer flexible working hours, generous annual leave, and access to comprehensive pension schemes, ensuring that our employees can thrive both personally and professionally. With a strong focus on continuous improvement and employee development, we provide the perfect platform for you to grow your skills while contributing to meaningful projects in the civil engineering sector.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller (Part Time)
✨Tip Number 1
Network like a pro! Reach out to your connections in the civil engineering or administrative fields. Let them know you're on the lookout for a Document Controller role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Get your LinkedIn game on point! Make sure your profile is up-to-date and highlights your document control experience. Join relevant groups and engage with posts to increase your visibility. We can help you polish your profile if you need it!
✨Tip Number 3
Prepare for interviews by practising common questions related to document control and project management. Think about examples from your past experiences that showcase your skills. We can help you with mock interviews to boost your confidence!
✨Tip Number 4
Apply directly through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative. Don’t forget to follow up after applying to show your enthusiasm!
We think you need these skills to ace Document Controller (Part Time)
Some tips for your application 🫡
Show Us Your Organisational Skills:As a Document Controller, being organised is key! Make sure your application highlights your experience with document control systems and how you manage time effectively. We want to see how you keep everything in order!
Tailor Your Application:Don’t just send a generic CV! Tailor your application to reflect the skills and experiences mentioned in the job description. We love seeing candidates who take the time to connect their background with what we’re looking for.
Highlight Teamwork Experience:We’re all about collaboration here at StudySmarter. Make sure to include examples of how you’ve worked as part of a team in your previous roles. Show us that you can contribute to our project outcomes!
Apply Through Our Website:Ready to join us? Make sure to apply through our website for the best chance of getting noticed. It’s the easiest way for us to keep track of your application and get back to you quickly!
How to prepare for a job interview at Enisca Browne Ltd
✨Know Your Document Control Systems
Make sure you brush up on your understanding of document control systems before the interview. Be ready to discuss your experience with these systems and how you've used them in previous roles. This will show that you're not just familiar with the tools, but that you can effectively manage documentation.
✨Show Off Your Team Player Skills
Since the role requires a collaborative approach, think of examples where you've successfully worked as part of a team. Prepare to share specific instances where your contributions helped achieve project outcomes. This will demonstrate your ability to engage and work well with others.
✨Be Agile and Organised
The job calls for an agile work approach, so be prepared to discuss how you manage your time and stay organised. Bring examples of how you've handled multiple tasks or tight deadlines in the past. This will highlight your ability to adapt and prioritise effectively.
✨Familiarise Yourself with Relevant Software
Since you'll be using Microsoft Office, SharePoint, and Adobe Acrobat/Nitro, make sure you're comfortable with these tools. You might be asked about specific features or how you've used them in your previous roles. Showing confidence in your technical skills will give you an edge.
