HR Co-ordinator

Company Overview

Enigma Security Solutions Ltd specializes in delivering highly personalized security services to clients both internationally and within the UK. Our commitment to tailored solutions and exceptional customer service has established us as a trusted leader in the security sector.

Main purpose of role

• To provide a full support to both HR team and central administrative functions

to support, in particular, the CCTV and Security division of the company.

• Acting as a first point of contact for all HR enquiries

• And/or such other purposes as may be prescribed by the Company Directors

from time to time

Main duties

• Ensuring accurate employee records and HR data are updated, maintained

and compliant with all relevant requirements, including employment law,

GDPR and internal policies.

• Conducting comprehensive pre-employment checks in line with BS7858

screening standards.

• Verifying candidate documentation, references, and employment history.

• To undertake all required pre-employment checks, updating and discussing

with line manager as appropriate

• Maintaining all spreadsheets with accurate up-to-date information on a regular

basis.

• Answering employee\’s queries about HR-related issues in line with internal

policies and procedures.

• Coordinating recruitment by, for example, preparing job descriptions, posting

ads and managing the hiring process from interview scheduling up to and

including onboarding. Including, ensuring all new starter paperwork is

completed and all relevant information provided to Payroll for processing.

• Supporting people leaders and line managers with the full range of day-to-day

HR and Employee Relations (ER) matters including, for example, absence,

investigations, redundancies, grievances, disciplinaries (including assisting

with and taking notes at formal meetings).

• Provide administrative support with all HR and ER matters such as TUPE

transfers, consultations, holiday and redundancy calculations (including co ordinating with the payroll team), producing appropriate contractual

documentation and written correspondence and any other related tasks.

• Maintaining Outlook calendar as prescribed by management

Required knowledge and qualifications

• CIPD Level 3

• Experience within HR administration, HR Support or HR coordination.

• Experience in Employee Relations support (knowledge of HR processes and

employment law is desirable).

• Confident using HR systems and Microsoft Office.

Required competencies

• Good phone, email and in-person communication skills

• Comfortable working in a fast paced and operational environment.

• Strong communication and organisational skills including ability to manage time

and prioritise effectively

• Good attention to detail and accuracy

• Able to work independently and on own initiative within specified guidelines or

processes

• Ability to maintain a high level of confidentiality

• Willingness to work flexibly and to learn new skills

• Proactive and \’can do\’ approach and willingness to learn and adapt

• Self-motivated, with an ability to deliver high quality outputs on time

• Ability to innovate and initiate new ideas and solve problems

• Ability to make decisions under pressure where appropriate

• Ability to build positive relationships internally and externally

• Ability to work effectively as part of a team, to ensure the effective delivery of

team goals

• A high level of competency in the following;

o Planning and organising

o Written and verbal communication

o Microsoft Word, Excel, Outlook, and Teams

30,000 PA

Job Types: Full-time, Permanent

Pay: £30,000.00 per year

Application question(s):

• Do you have proven experience working in a fast-paced environment?
• Do you live within 3 miles of Romford RM3 8UA?
• Do you have experience with screening and vetting?
• Do you have experience in recruitment?
• Do you hold a CIPD Level 3/ equivalent
• Are you familiar with sharepoint/ outlook
• What tools/ methods do you use to prioratise and organise tasks?

Experience:

• HR: 3 years (required)

Work Location: In person