Programme Coordination Executive

The Role

A key role within the Clubs & Communities team, responsible for co-ordinating cross-functional processes that support the delivery of the Club Support Strategy and the Facility Investment Programme.

The role will co-ordinate the flow of information to ensure an integrated approach to supporting rugby clubs to operate sustainably and to be fit for the future.

The role will also support the interpretation and collation of data, insights and local intelligence to provide a single ‘club’ viewpoint.

In addition, they will provide project management support across the Clubs & Communities team to plan and co-ordinate the implementation of national programmes.

Responsibilities

Day-to-day responsibilities will include

• Support regional club development teams to develop and manage cross-functional operational delivery plans, ensuring strong communication across the team, with clear monitoring and evaluation of progress against objectives
• Support the day-to-day maintenance of the Club Portal and act as first point of contact for any queries from across the RFU.
• Develop practical tools for Rugby Development teams, enabling them to consistently use data and insights to identify, understand, and respond to club needs.
• Co-ordinate the end-to‑end design, application, assessment and award processes for Rugby Development operational investment projects, including facility investment and club development support programmes.
• Build and maintain strong working relationships with key internal teams, particularly Legal and Finance, to support the effective delivery of investment programmes.
• Ensure alignment of processes, proactive coordination of legal security and affordability requirements, and timely resolution of issues to enable smooth programme delivery.
• Management of operational planning updates and reporting for stakeholders.
• Co-ordination of the reporting process for CB funding and Partnership Agreements, summarising impact and return on investment.
• Build partnerships with key internal and external stakeholders to ensure collaboration and support with projects.
• Provide project management support to other Club & Communities teams when required.
• Consolidate and analyse feedback from club engagement activities, analysing trends and providing recommendations on areas clubs require further support or guidance.
• Oversee Clubs & Communities inboxes, being a first point of contact for many clubs and individuals involved within the game and ensure accurate records and data are recorded and maintained.
• Actively collaborate with colleagues to contribute to the development and delivery of the current strategic, business and operational plans.
• Act as an ambassador for, and promote the best interests of the RFU, including the promotion of our culture and core values – This
• Rose
• Means

Everyone: Put The Team First, Shape The Future, Respect Each Other.

• Undertake other duties as may be required from time to time as are consistent with the responsibilities of the post and the needs of the organisation.

Qualifications, Skills & Experience

The skills and attributes outlined in this description are not exhaustive and we welcome candidates who can bring different relevant experiences to the role.

• Strong programme co-ordination skills with experience of delivering high profile projects or programmes to challenging deadlines
• Smartsheet super user and advanced Excel user, with the ability to manipulate and manage large volumes of data
• Financial or budget management experience
• Strong influencing skills, with the ability to have challenging conversations and deal with potential conflict
• Completer finisher with excellent attention to detail
• Strong communications skills (written and verbal)
• A balance of flexibility in approach with resilience & perseverance
• Solution focused, proactive and pragmatic approach to problem solving
• Self-starter able to adapt to changing priorities
• Committed to embodying the ethos our culture by using our three core values – Put The Team First, Shape The Future, Respect Each Other – to guide your day-to-day decisions, actions and interactions.
• Committed to actively contributing and building an inclusive culture in your role and day to day behaviours

Desirable

• Knowledge of community sport or volunteer landscape

Additional Information

• Personal circumstances must allow the candidate to work extended hours on occasion during times of peak activity including evenings and weekends
• Roles holders not based at Twickenham must be available to work from there as and when required
• Personal circumstances must allow the candidate to work flexibly, (including occasional evenings and weekends), and occasionally work extended hours during times of peak activity.
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