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For Companies At a Glance
- Tasks: Manage office operations, support HR, finance, and marketing tasks in a dynamic environment.
- Company: Join Engivent, a pioneering company in sustainability and life sciences.
- Benefits: Enjoy flexible working hours, competitive salary, and growth opportunities.
- Why this job: Be part of innovative projects that make a real difference in science and engineering.
- Qualifications: Organisational skills, attention to detail, and experience in office management or administration.
- Other info: Collaborative culture with on-site parking and close to Cambridge city centre.
The predicted salary is between 36000 - 60000 £ per year.
Sustainability | Life Sciences | Engineering
Location: Cambridge, UK (on-site with hybrid flexibility)
Hours: Full-time or part-time considered (flexible arrangement)
Salary: Competitive, based on experience
About Engivent
Engivent is a multidisciplinary innovation company developing advanced hardware and automation technologies that accelerate progress in biology. Our work brings together microfluidics, robotics, optics, software, and biotechnology to create high-performance systems that support cutting-edge research across life sciences, synthetic biology, diagnostics, agri-tech and beyond.
Role Overview
We are seeking a detail-oriented and highly organised Office Manager / Office Administrator to support the smooth running of day-to-day operations. This is a varied, hands-on role involving office management, purchasing, administration, light HR coordination, finance support and team organisation.
Key Responsibilities
- Office & Operations Management
- Ensure the office environment is organised, safe and well maintained
- Manage purchasing of office and laboratory supplies
- Act as the main point of contact for suppliers, vendors and service providers
- Coordinate meeting logistics and travel arrangements
- Organise internal team events and social activities
- Support basic facilities management, including deliveries and equipment coordination
- Administration & Finance
- Process invoices, expenses and purchase orders
- Assist with financial record keeping and simple reconciliation
- Support budget tracking and project expenditure monitoring
- Provide general administrative support across the business
- HR & People Support
- Maintain accurate employee records and assist with onboarding new starters
- Track holidays, absences, and support updates to internal policies
- Coordinate internal communications and team reminders
- Project & Process Support
- Track project timelines, deliverables and budgets
- Assist with internal documentation and quality processes
- Suggest improvements to administrative systems and workflows
- Marketing Support
- Support basic marketing tasks such as social media posting and external communications
What You Bring
- Experience in office management, administration, operations support or a similar role
- Excellent organisational skills and strong attention to detail
- Clear written and verbal communication skills
- Confident with MS Office; familiarity with finance/HR systems is a plus
- Ability to manage multiple tasks independently and prioritise effectively
- A proactive, flexible, problem-solving mindset
- Professional and approachable manner when interacting with staff, suppliers and visitors
Nice to have (not required)
- Experience in a technical, startup or research environment
- Familiarity with Xero and project management tools
- Interest in light marketing or social media tasks
Why Join Engivent?
- Flexible working options (full-time or part-time considered)
- A collaborative and innovative work environment with growth opportunities
- The opportunity to work on cutting-edge innovation in science and engineering
- On-site parking and within cycling distance from Cambridge city centre
How to Apply
Please email recruitment@engivent.com with your CV and a short cover note explaining your interest in the role. Engivent is an equal opportunity employer; we welcome candidates from all backgrounds and learning paths.
Office Manager / Office Administrator in Cambridge employer: Engivent
Contact Detail:
Engivent Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager / Office Administrator in Cambridge
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at local events. We all know someone who knows someone, and a personal recommendation can really give you the edge.
✨Tip Number 2
Prepare for interviews by researching the company and role. We want you to show genuine interest in Engivent's work in sustainability and life sciences. Tailor your answers to reflect how your skills align with their mission.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. We suggest focusing on common questions for office management roles, so you can confidently showcase your organisational skills.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression. And remember, apply through our website for the best chance of landing that Office Manager gig!
We think you need these skills to ace Office Manager / Office Administrator in Cambridge
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Manager role. Highlight your organisational skills and any relevant experience in office management or administration to catch our eye!
Craft a Compelling Cover Note: Your cover note is your chance to shine! Keep it concise but engaging, explaining why you're interested in the role and how you can contribute to our team at Engivent. Show us your personality!
Be Clear and Concise: When writing your application, clarity is key. Use straightforward language and avoid jargon. We want to understand your qualifications and enthusiasm without wading through unnecessary fluff.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Engivent
✨Know the Company Inside Out
Before your interview, take some time to research Engivent. Understand their mission, values, and the technologies they work with. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As an Office Manager, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or improved processes. Be ready to discuss how you can bring that same level of organisation to Engivent.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, like managing supplier relationships or coordinating team events. Think through potential scenarios and how you would approach them, demonstrating your problem-solving skills.
✨Ask Thoughtful Questions
At the end of the interview, have a few questions ready to ask. Inquire about the team dynamics, the office culture, or how success is measured in this role. This shows you're engaged and thinking about how you can contribute to the company.