Office Manager / Office Administrator in Cambridge

Sustainability | Life Sciences | Engineering

Location: Cambridge, UK (on-site with hybrid flexibility)

Hours: Full-time or part-time considered (flexible arrangement)

Salary: Competitive, based on experience

About Engivent

Engivent is a multidisciplinary innovation company developing advanced hardware and automation technologies that accelerate progress in biology. Our work brings together microfluidics, robotics, optics, software, and biotechnology to create high-performance systems that support cutting-edge research across life sciences, synthetic biology, diagnostics, agri-tech and beyond.

Role Overview>

We are seeking a detail-oriented and highly organised Office Manager / Office Administrator to support the smooth running of day-to-day operations. This is a varied, hands‑on role involving office management, purchasing, administration, light HR coordination, finance support and team organisation.

Key Responsibilities

Office & Operations Management

• Ensure the office environment is organised, safe and well maintained
• Manage purchasing of office and laboratory supplies
• Act as the main point of contact for suppliers, vendors and service providers
• Coordinate meeting logistics and travel arrangements
• Organise internal team events and social activities
• Support basic facilities management, including deliveries and equipment coordination

Administration & Finance

• Process invoices, expenses and purchase orders
• Assist with financial record keeping and simple reconciliation
• Support budget tracking and project expenditure monitoring
• Provide general administrative support across the business

HR & People Support

• Maintain accurate employee records and assist with onboarding new starters
• Track holidays, absences, and support updates to internal policies
• Coordinate internal communications and team reminders

Project & Process Support

• Track project timelines, deliverables and budgets
• Assist with internal documentation and quality processes
• Suggest improvements to administrative systems and workflows

Marketing Support

• Support basic marketing tasks such as social media posting and external communications

What You Bring

• Experience in office management, administration, operations support or a similar role
• Excellent organisational skills and strong attention to detail
• Clear written and verbal communication skills
• Confident with MS Office; familiarity with finance/HR systems is a plus
• Ability to manage multiple tasks independently and prioritise effectively
• A proactive, flexible, problem‑solving mindset
• Professional and approachable manner when interacting with staff, suppliers and visitors

Nice to have (not required)

• Experience in a technical, startup or research environment
• Familiarity with Xero and project management tools
• Interest in light marketing or social media tasks

Why Join Engivent?

• Flexible working options (full-time or part-time considered)
• A collaborative and innovative work environment with growth opportunities
• The opportunity to work on cutting‑edge innovation in science and engineering
• On‑site parking and within cycling distance from Cambridge city centre

How to Apply

Please email recruitment@engivent.com with your CV and a short cover note explaining your interest in the role.

Engivent is an equal opportunity employer; we welcome candidates from all backgrounds and learning paths.