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- Tasks: Support C-level executives and manage daily office operations in a dynamic biotech environment.
- Company: Engitix, a pioneering biotech company focused on innovative therapies.
- Benefits: Gain valuable experience, work in a collaborative team, and contribute to meaningful projects.
- Other info: Join a growing company with opportunities for personal and professional development.
- Why this job: Be part of a mission-driven team making a real impact on patients' lives.
- Qualifications: Experience supporting executives, strong communication skills, and a proactive mindset.
The predicted salary is between 35000 - 45000 £ per year.
Your mission is to provide high-level support to senior executives (C-level) while managing the day-to-day operations of the office. The ideal candidate will be self-motivated and proactive, demonstrating strong team spirit, enthusiasm, and dedication. You will be involved in calendar management, admin support, guest relations, office management, and a range of related activities critical to supporting leadership and business operations.
What you’ll do:
- Efficiently manage the C-Suite complex calendars, prioritising and coordinating meetings, events, and daily activities while reporting directly to the CEO.
- Coordinate internal and external meetings, board meetings, company meetings, and industry events.
- Prepare, collate, and distribute agendas and accompanying documents for various meetings.
- Coordinate executive communications, including drafting and preparing emails, letters, and formal documentation, managing correspondence, and liaising with internal and external stakeholders.
- Arrange and manage all aspects of business travels, including flights, accommodations, itineraries, visa arrangements, etc.
- Oversee daily office operations, ensuring a productive and efficient work environment including front of house service, catering, and general workplace administration.
- Facilitate communication and collaboration among team members, including scheduling and coordinating team-wide activities.
- Event management, working with the Social Committee contributing to initiatives spanning the organisation, including team off sites.
- Provide financial administrative support, including reconciling corporate credit cards, processing invoices, and supporting expense management in line with company procedures.
Your profile:
- Experience supporting senior executives (C-level) in a fast-paced environment.
- Experience working with executives with the ability to build strong relationships with internal and external stakeholders.
- Proactive, problem-solving mindset and the ability to work independently.
- Proven professionalism in handling highly sensitive and confidential information.
- Strong prioritisation and relationship building skills.
- The desire to be part of small teams and wear different hats!
About Us:
Engitix is a growing biotech company based in White City Place, West London. We are dedicated to developing better therapies for advanced fibrosis and solid tumours by leveraging our pioneering extracellular matrix (ECM) platform. Our platform allows the synthesis of realistic in vitro 3D models that serve as tools to transform our ability to identify new targets and biomarkers, determine mechanisms of action, and more accurately predict the efficacy of therapeutic candidates. Join us today in our mission to create a healthier future for patients with life-threatening diseases such as fibrosis and cancer.
Executive Assistant (12-month FTC) in London employer: Engitix Therapeutics
Contact Detail:
Engitix Therapeutics Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (12-month FTC) in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Engitix through LinkedIn. A friendly chat can give us insider info on the company culture and maybe even a referral!
✨Tip Number 2
Prepare for the interview by practising common questions for Executive Assistants. We should focus on showcasing our organisational skills and ability to handle sensitive information with professionalism.
✨Tip Number 3
Show off our enthusiasm! During interviews, let’s express our passion for supporting C-level executives and how we can contribute to Engitix's mission. A little excitement goes a long way!
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email reiterating our interest in the role can keep us fresh in their minds. Plus, it shows we’re proactive and dedicated!
We think you need these skills to ace Executive Assistant (12-month FTC) in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience with calendar management, admin support, and any relevant skills that show you can handle the fast-paced environment we thrive in.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and how your proactive mindset aligns with our mission at Engitix. Don’t forget to mention specific experiences that relate to supporting C-level executives.
Showcase Your Communication Skills: As an Executive Assistant, communication is key. In your application, demonstrate your ability to draft professional emails and manage correspondence effectively. This will show us you’re ready to facilitate communication among team members.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Engitix Therapeutics
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with calendar management, event coordination, and office operations. This will help you speak confidently about how your skills align with what Engitix is looking for.
✨Showcase Your Proactive Mindset
Engitix values a self-motivated and proactive approach. Prepare examples from your past experiences where you took initiative or solved problems independently. This will demonstrate that you can handle the fast-paced environment they operate in.
✨Build Rapport with the Interviewers
Since you'll be working closely with C-level executives, it's crucial to establish a good relationship during the interview. Be personable, engage in small talk, and show enthusiasm for the company’s mission. This will help you stand out as a candidate who fits well within their team spirit.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to manage sensitive information and prioritise tasks. Think of scenarios where you've had to juggle multiple responsibilities or handle confidential matters. Practising these responses will help you articulate your experience effectively.