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For Companies At a Glance
- Tasks: Support C-level executives and manage daily office operations in a dynamic biotech environment.
- Company: Engitix, a pioneering biotech company focused on innovative therapies.
- Benefits: Gain valuable experience, work in a collaborative team, and contribute to meaningful projects.
- Other info: Join a growing company with opportunities for personal and professional development.
- Why this job: Be part of a mission-driven team making a real impact on patients' lives.
- Qualifications: Experience supporting senior executives and strong relationship-building skills required.
The predicted salary is between 35000 - 45000 £ per year.
Your mission
This is a 12-month fixed-term contract to cover a period of maternity leave. Engitix therapeutics is seeking an Executive Assistant, responsible for providing high-level support to senior executives (C-level) while managing the day-to-day operations of the office. The ideal candidate will be self-motivated and proactive, and demonstrate strong team spirit, enthusiasm and dedication. You will be involved in calendar management, admin support, guest relations, office management and a range of related activities critical to supporting leadership and business operations.
What you’ll do
- Efficiently manage the C-Suite complex calendars, prioritising and coordinating meetings, events, and daily activities while reporting directly to the CEO.
- Coordinate internal and external meetings, board meetings, company meetings and industry events.
- Prepare, collate and distribute agendas and accompanying documents for various meetings.
- Coordinate executive communications, including drafting and preparing emails, letters and formal documentation, managing correspondence and liaising with internal and external stakeholders.
- Arrange and manage all aspects of business travels, including flights, accommodations, itineraries, visa arrangements etc.
- Oversee daily office operations, ensuring a productive and efficient work environment including front of house service, catering, and general workplace administration.
- Facilitate communication and collaboration among team members, including scheduling and coordinating team-wide activities.
- Event management, working with the Social Committee contributing to initiatives spanning the organisation, including team off sites etc.
- Provide financial administrative support, including reconciling corporate credit cards, processing invoices, and supporting expense management in line with company procedures.
Your profile
- Experience supporting senior executives (C-level) in a fast-paced environment.
- Experience working with executives with the ability to build strong relationships with internal and external stakeholders.
- Proactive, problem-solving mindset and the ability to work independently.
- Proven professionalism in handling highly sensitive and confidential information.
- Strong prioritisation and relationship building skills.
- The desire to be part of small teams and wear different hats!
About Us
Engitix is a growing biotech company based in White City Place, West London. We are dedicated to developing better therapies for advanced fibrosis and solid tumours by leveraging our pioneering extracellular matrix (ECM) platform. Our platform allows the synthesis of realistic in vitro 3D models that serve as tools to transform our ability to identify new targets and biomarkers, determine mechanisms of action and more accurately predict the efficacy of therapeutic candidates. Join us today in our mission to create a healthier future for patients with life-threatening diseases such as fibrosis and cancer.
Executive Assistant (12-month FTC) employer: Engitix Therapeutics
Contact Detail:
Engitix Therapeutics Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (12-month FTC)
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Engitix through LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching Engitix's mission and values. Show us that you're not just another candidate; demonstrate how your skills align with our goal of creating better therapies for patients.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to liaise with various stakeholders. Mock interviews with friends can help you articulate your experience and showcase your proactive mindset.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re genuinely interested in joining our team at Engitix.
We think you need these skills to ace Executive Assistant (12-month FTC)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting C-level executives and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your enthusiasm for the role and explain why you're the perfect fit for Engitix. Don’t forget to mention your proactive mindset and ability to handle sensitive information.
Showcase Your Organisational Skills: As an Executive Assistant, organisation is key. In your application, give examples of how you've managed complex calendars or coordinated meetings in the past. We love seeing candidates who can juggle multiple tasks with ease!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at Engitix Therapeutics
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with calendar management, event coordination, and communication skills that are crucial for supporting C-level executives. This will help you demonstrate your knowledge and enthusiasm during the conversation.
✨Showcase Your Proactive Mindset
Engitix is looking for someone who is self-motivated and proactive. Prepare examples from your past experiences where you took initiative or solved problems independently. This will highlight your ability to manage day-to-day operations effectively and show that you can think on your feet.
✨Build Rapport with Interviewers
Since relationship building is key in this role, practice how you can connect with your interviewers. Be friendly, engage in small talk, and show genuine interest in their work and the company’s mission. This will not only make you memorable but also demonstrate your interpersonal skills.
✨Prepare for Scenario Questions
Expect questions that assess your ability to handle sensitive information and prioritise tasks. Think of scenarios where you had to manage conflicting priorities or maintain confidentiality. Practising these responses will help you feel more confident and articulate during the interview.