At a Glance
- Tasks: Manage daily office operations and create a welcoming environment for the team.
- Company: Wayve, a leading developer of Embodied AI technology since 2017.
- Benefits: Dynamic work culture, opportunities for growth, and a chance to make an impact.
- Other info: Join a diverse team committed to excellence and continuous learning.
- Why this job: Be the heartbeat of our London office and shape an innovative workplace.
- Qualifications: Experience in office management and leading teams in fast-paced environments.
The predicted salary is between 30000 - 36000 £ per year.
About us
Founded in 2017, Wayve is the leading developer of Embodied AI technology.
Our advanced AI software and foundation models enable vehicles to perceive, understand, and navigate any complex environment, enhancing the usability and safety of automated driving systems.
Our vision is to create autonomy that propels the world forward.
Our intelligent, mapless, and hardware-agnostic AI products are designed for automakers, accelerating the transition from assisted to automated driving.
In our fast-paced environment big problems ignite us—we embrace uncertainty, leaning into complex challenges to unlock groundbreaking solutions.
We aim high and stay humble in our pursuit of excellence, constantly learning and evolving as we pave the way for a smarter, safer future.
At Wayve, your contributions matter. We value diversity, embrace new perspectives, and foster an inclusive work environment; we back each other to deliver impact.
Make Wayve the experience that defines your career!
We’re looking for a highly organised, proactive Office Manager to take ownership of the day-to-day operations of Wayve’s London locations.
You’ll be the first point of contact for all things workplace — keeping things running smoothly, creating an exceptional environment for the team, and helping scale our local presence.
This is a hands‑on, people‑facing role where no two days are the same.
You’ll work closelywith our global Workplace, IT, and People teams to ensure our London office(s) runs efficiently, reflects our culture, and supports our fast‑moving team.
- What You’ll Do
- Office Operations
- Take ownership of the day-to-day operation of the London office, ensuring a safe, efficient and welcoming workplace.
- Manage the Reception team, including day-to-day leadership, performance, scheduling, development and maintaining consistently high service standards.
- Ensure the office is clean, organised, fully stocked and presented to an exceptional standard at all times.
- Manage office supplies, refreshments, stationery and workplace consumables.
- Coordinate deliveries, post, courier services and general office logistics.
- Liaise with building management, cleaning teams and external suppliers to resolve day-to-day operational issues.
- Meeting Rooms & Hospitality
- Ensure meeting rooms are fully prepared and presented for internal meetings, executive sessions and customer visits.
- Coordinate catering, room set-up and hospitality for meetings and events.
- Deliver a seamless visitor experience from arrival through to departure.
- Support leadership meetings and customer engagements by ensuring spaces are always ready.
- Events & Workplace Experience
- Plan and coordinate office events, celebrations and social activities that help build our culture.
- Support company events including All Hands, team meetings and other workplace initiatives.
- Work closely with the wider Workplace team to deliver an engaging and welcoming office environment.
- Be a visible, approachable and trusted point of contact for colleagues.
- Facilities & Supplier Management
- Coordinate contractors and service providers carrying out work within the office.
- Raise and track maintenance requests through to completion.
- Support workplace improvement projects and office moves where required.
- Build strong relationships with suppliers to ensure consistently high service standards.
- Health & Safety
- Support compliance with workplace health and safety requirements.
- Complete routine workplace inspections and safety checks.
- Assist with fire safety, first aid arrangements and emergency preparedness.
- Maintain workplace records and report or mandate any issues as appropriate.
- General Administration
- Support onboarding by preparing desks, lockers, access passes and welcome items.
- Manage office access, lockers and workplace resources.
- Maintain workplace documentation and records.
- Provide administrative support to the wider Workplace team as required.
What We're Looking For
- Previous experience managing a busy office, ideally within a fast‑paced technology or scaling business.
- Experience leading or supervising a Reception or Front of House team.
- Highly organise
- #J-18808-Ljbffr
Office Manager employer: EngineersOfAI
Graphcore is an exceptional employer, offering a dynamic work environment where innovation thrives and every team member can contribute to groundbreaking advancements in AI technology. With a strong focus on employee growth, Graphcore provides ample opportunities for professional development and collaboration with industry experts, all while being part of the prestigious SoftBank Group. Located in a vibrant tech hub, employees enjoy a culture that values creativity, inclusivity, and the chance to make a significant impact in the rapidly evolving field of artificial intelligence.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like EngineersOfAI.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like EngineersOfAI.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to EngineersOfAI.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of EngineersOfAI. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at EngineersOfAI
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with EngineersOfAI, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at EngineersOfAI, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for EngineersOfAI could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at EngineersOfAI as they’re likely seeking a candidate who can enhance their workplace culture.
