At a Glance
- Tasks: Support the leadership team by managing communications, travel, and meetings.
- Company: Join Helsing, a defence AI company dedicated to protecting democracies.
- Benefits: Be part of an ambitious team with a commitment to ethical technology.
- Other info: We value diversity and encourage all to apply, regardless of qualifications.
- Why this job: Make a real impact in a mission-driven environment focused on complex challenges.
- Qualifications: Strong communication skills and experience in administration or support roles.
The predicted salary is between 30000 - 40000 £ per year.
Helsing is a defence AI company. Our mission is to protect our democracies. We aim to achieve technological leadership, so that open societies can continue to make sovereign decisions and control their ethical standards. As democracies, we believe we have a special responsibility to be thoughtful about the development and deployment of powerful technologies like AI. We take this responsibility seriously.
We are an ambitious and committed team of engineers, AI specialists and customer-facing programme managers. We are looking for mission-driven people to join our European teams – and apply their skills to solve the most complex and impactful problems. We embrace an open and transparent culture that welcomes healthy debates on the use of technology in defence, its benefits, and its ethical implications.
As Team Assistant, you'll be the backbone of support for Helsing's German leadership team, especially in government and industry engagements. Your expertise in organising high-stakes meetings and handling correspondence will enhance collaboration with senior external officials. You’ll ensure seamless operations with precise travel arrangements and efficient administrative systems, enabling swift responses to internal and external needs.
The day-to-day responsibilities include:
- Acting as the primary point of contact for the team, managing communications with internal departments, external stakeholders, and service providers to ensure clear information flow.
- Managing complex agendas and resolving schedule conflicts proactively to optimise the leadership team's time and efficiency.
- Organising comprehensive domestic and international travel itineraries, taking full ownership of logistics to ensure seamless business trips.
- Processing travel expense reports and managing general team expenses accurately to maintain financial compliance.
- Coordinating meetings and corresponding confidently with senior external officials across business and government sectors, as well as internal executive leadership.
- Filtering and prioritising incoming requests, assuming responsibility for directing critical communications to the appropriate channels efficiently.
You should apply if you:
- Demonstrate excellence in written and verbal communication, with a proven ability to engage effectively with senior officials across private and public sectors.
- Prioritise tasks effectively and maintain structure in a fast-paced environment, adapting flexibly to daily operational requirements.
- Exercise a high degree of professional judgement, reliability, and absolute discretion when handling sensitive information.
- Possess a strong command of standard administrative software, including MS Office and Outlook, to manage complex scheduling.
- Bring proven competency in administration, workplace coordination, or similar support functions, enabling you to anticipate team needs.
Note: We operate in an industry where women, as well as other minority groups, are systematically under-represented. We encourage you to apply even if you don’t meet all the listed qualifications; ability and impact cannot be summarised in a few bullet points.
Nice to Have:
- Demonstrate proficiency using SAP Concur or similar expense management systems.
- Bring established competencies in advanced travel management and comprehensive event planning.
Team Assistant in London employer: EngineersOfAI
Helsing is an exceptional employer that fosters a mission-driven culture, where employees are empowered to contribute to the ethical development of AI technologies in defence. Located in Germany, the company offers a collaborative work environment that values transparency and open dialogue, providing ample opportunities for professional growth and engagement with senior officials across various sectors. With a commitment to diversity and inclusion, Helsing encourages applicants from all backgrounds to join their ambitious team and make a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Team Assistant in London
✨Dive into Local Government Events
Get yourself to local government events and public sector job fairs. These are great for meeting recruiters and understanding what different organisations, like EngineersOfAI, are looking for. Plus, it shows your genuine interest in the sector!
✨Join Relevant Networks
Look for communities focused on public sector careers. Whether it’s local networking groups or online forums, connecting with professionals in the field can provide insider knowledge and opportunities that you won’t find on typical job boards.
✨Utilise Your University’s Resources
If you’re freshly graduated or still studying, make the most of your university's careers service. They often have exclusive partnerships with companies like EngineersOfAI and can help you get your foot in the door for these full-time public sector roles.
✨Stay Updated with Government Initiatives
Keep your finger on the pulse regarding new government projects and policies. Understanding current initiatives can give you a leg up in interviews, showing that you are informed and genuinely interested in making a difference in the public sector.
We think you need these skills to ace Team Assistant in London
Some tips for your application 🫡
Highlight Relevant Experience:In the public sector, having experience in community engagement, policy analysis, or project management stands out. Make sure to showcase any previous roles or volunteer work that reflects your understanding of public service values and how they've shaped your career path.
Showcase Your Knowledge of the Sector:When you’re applying for a government role, it’s crucial to demonstrate your understanding of the current political landscape and public policies. Consider including articles you've written or relevant projects that underline your capability to engage with these concepts effectively.
Tailor Your CV to Reflect Core Competencies:Government positions often require a clear demonstration of competencies such as communication, teamwork, and problem-solving. Try to structure your CV to highlight these skills, using specific examples of how you’ve applied them in past experiences, ideally with quantifiable outcomes where possible.
Craft a Compelling Cover Letter:Your cover letter is your chance to tell your story and convey your passion for public service. Discuss why you want to work for EngineersOfAI and how your values align with their mission. Be genuine and let your enthusiasm shine through—this can really set you apart from other candidates.
How to prepare for a job interview at EngineersOfAI
✨Get to Know Public Sector Values
Before your interview with EngineersOfAI, dig deep into their mission and values, especially how they align with public service and community impact. Understand the key policies or initiatives they are involved in – you’ll want to show that you genuinely care about serving the community.
✨Brush Up on Regulatory Knowledge
Brush up on the regulations, laws, and compliance standards relevant to the role you’re applying for. Since this is the government and public sector, they might throw technical questions related to policy frameworks or project management best practices that you'll need to navigate day-to-day.
✨Highlight Teamwork and Collaboration
The government sector thrives on collaboration. Be ready to discuss how you've successfully worked in diverse teams or involved stakeholders in your projects. Show us how you bring people together to get a common goal achieved – that's what public service is all about!
✨Prepare Real-Life Examples
Craft a few STAR (Situation, Task, Action, Result) stories that demonstrate your experience in similar roles. Whether it’s a project that made a difference in the community or a challenging situation you managed, be ready to express how your skills and experiences make you a valuable asset for EngineersOfAI.
