Head Of Administration

Head Of Administration

London Full-Time 72000 - 100000 £ / year (est.) No home office possible
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At a Glance

  • Tasks: Be the right hand to the Global President, managing their agenda and communications.
  • Company: Join Mars, a purpose-driven company with over 130,000 diverse associates.
  • Benefits: Enjoy a competitive salary, 20% annual bonus, and best-in-class learning support.
  • Why this job: This role offers strategic influence and the chance to shape business operations.
  • Qualifications: Bachelor's degree in Business Administration or related field required.
  • Other info: Mars values diversity and provides accommodations for applicants with disabilities.

The predicted salary is between 72000 - 100000 £ per year.

Employer: Mars Location: London, United Kingdom Salary: Competitive Closing date: 27 Dec 2024 Job Description: Head of Administration for Mars Food & Nutrition – Salary competitive & negotiable – 20% annual bonus* – London, Paddington The Head of Administration serves as the right hand to the Global President Mars Food & Nutrition to ensure the smooth and efficient operation of the President’s office. The position will require the jobholder to perform various functions – from advisor to integrator to overall gatekeeper. The Head of Administration will play a key role in connecting the dots across the business to help set and manage the President’s overall agenda. They will be responsible for ensuring that the President is appropriately briefed and up to speed on all critical elements prior to key interactions and on an ongoing basis. To facilitate this, the role will prioritize, delegate and complete work on behalf of the President, including preparing reports, presentations, managing and monitoring correspondence, and undertaking special projects. This position requires exceptional business acumen, discretion, networking, resilience, organizational skills, and the ability to manage ambiguity and confidential information with absolute composure. To enable the role and the President’s success, close coordination of the EA team will be required to ensure core administrative elements are managed to the highest possible standards. What are we looking for? Knowledge / Experience Demonstrated ability to manage highly complex, ambiguous, multi-faceted business operations or programmes. Executive mindset and ability to think strategically. Understand the business purpose, objectives, and priorities to proactively plan for future events and anticipate actions to take if priorities change. Effective decision making. Strong interpersonal skills and the ability to work effectively with individuals at all levels of the organization as the role will embody and reflect the organization’s culture through interactions. Ability to influence senior leaders, demonstrating strong command skills, customer focus, and dealing with ambiguity. Exceptional organizational and time management skills. Strong attention to detail and accuracy. Ability to maintain professionalism and composure under pressure. Excellent written and verbal communication abilities with expert command of the English language to uphold the highest standards for all written correspondence and communication. Demonstrated ability to handle confidential information with discretion. Responsiveness, flexibility, and adaptability to changing priorities and deadlines. Ability to work with a keen sense of urgency and be able to adapt as needed and focus work on the most critical. Empathy and ability to understand how senior executives operate to ensure their effectiveness and wellbeing. Technological skills and experience – proficiency in Microsoft Office Suite and other relevant software applications including project management tools, video meeting, and conference software. Education & Professional Qualifications A Bachelor’s degree in Business Administration, Management, Communication or related field. What will be your key responsibilities? Email and Communication Management: Monitor and manage the F&N President’s email and systems inbox, understanding the priority level and flagging the most important. Draft and edit correspondence on behalf of the F&N President, ensuring timely responses to critical communication. Serve as a point of contact for internal and external stakeholders. Prepare and distribute correspondence, presentations, reports, and other documents as needed. Draft and review both verbal and written communication, including speech writing and presentations across various forums. Conduct research and compile data to support effective decision-making processes by ensuring the President’s preparedness to make decisions. Time Management and Effective Diary Coordination: Act as the air traffic controller of the F&N President’s office ensuring effective time and diary management. Understand working style and preferences and collaborate with the broader EA team to coordinate and maintain the calendar including scheduling meetings, appointments and ensuring appropriate travel arrangements have been made via the EA team. Provide reminders and briefing for upcoming meetings and events. Follow up with necessary stakeholders to ensure inputs for the events are made in a timely manner. Anticipate the needs of the F&N President and proactively address these by thinking strategically through all the activities and contingencies of the day and proactively resolve issues quickly to minimize impact. Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met. Ensure work processes are efficient and operate to the highest standard, including managing relevant system work steps and approvals as needed. Ensure President’s calendar enables them to role model healthy and energized ways of working. Confidentiality: You will be privy to a range of confidential and restricted information and appropriate care must be taken to uphold the standards and confidentiality of the F&N President’s office. Handle confidential information with discretion and professionalism, ensuring your knowledge does not impact how you work with others. What can you expect from Mars? Work with over 130,000 diverse and talented Associates, all guided by the Five Principles. Join a purpose-driven company, where we’re striving to build the world we want tomorrow, today. Best-in-class learning and development support from day one, including access to our in-house Mars University. An industry competitive salary and benefits package, including company bonus* bonus is paid at 100% if business targets are fully met. This may vary. Mars is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request. #J-18808-Ljbffr

Head Of Administration employer: ENGINEERINGUK

Mars is an exceptional employer, offering a competitive salary and a 20% annual bonus, all within the vibrant setting of London, Paddington. Our work culture is purpose-driven, fostering diversity and collaboration among over 130,000 talented associates, while providing best-in-class learning and development opportunities through Mars University. Join us to not only advance your career but also contribute to building a better tomorrow.
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Contact Detail:

ENGINEERINGUK Recruiting Team

StudySmarter Expert Advice 🤫

We think this is how you could land Head Of Administration

✨Tip Number 1

Familiarize yourself with Mars' corporate culture and values. Understanding the Five Principles that guide the company will help you align your approach and demonstrate how you embody these values in your interactions.

✨Tip Number 2

Network with current or former employees of Mars, especially those in administrative roles. They can provide valuable insights into the expectations and nuances of the Head of Administration position, which can help you tailor your approach.

✨Tip Number 3

Prepare to discuss your experience in managing complex operations and your strategic thinking skills. Be ready to share specific examples that highlight your ability to prioritize tasks and manage ambiguity effectively.

✨Tip Number 4

Showcase your technological proficiency, particularly with Microsoft Office Suite and project management tools. Being able to discuss how you've used these tools to enhance efficiency in previous roles will set you apart.

We think you need these skills to ace Head Of Administration

Exceptional Business Acumen
Discretion and Confidentiality
Strong Interpersonal Skills
Strategic Thinking
Effective Decision Making
Organizational Skills
Time Management
Attention to Detail
Excellent Written and Verbal Communication
Ability to Influence Senior Leaders
Adaptability to Changing Priorities
Technological Proficiency in Microsoft Office Suite
Project Management Tools Experience
Empathy and Understanding of Executive Needs
Ability to Manage Ambiguity

Some tips for your application 🫡

Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of the Head of Administration role. Emphasize your organizational skills, ability to manage complex operations, and any experience you have in supporting senior executives.

Craft a Compelling Cover Letter: In your cover letter, express your understanding of the role and how your background makes you a perfect fit. Mention specific examples of how you've successfully managed similar responsibilities in the past, showcasing your strategic thinking and decision-making abilities.

Highlight Communication Skills: Since excellent written and verbal communication is crucial for this position, ensure that your application materials are free of errors and clearly articulate your thoughts. Use professional language and structure your documents logically.

Demonstrate Discretion and Professionalism: Given the confidential nature of the role, include examples in your application that demonstrate your ability to handle sensitive information with discretion. This could be through previous roles where confidentiality was paramount.

How to prepare for a job interview at ENGINEERINGUK

✨Show Your Strategic Thinking

Demonstrate your ability to think strategically by discussing how you have managed complex operations in the past. Be prepared to share specific examples where you anticipated changes and adapted your plans accordingly.

✨Highlight Your Communication Skills

Since the role involves extensive communication management, emphasize your written and verbal communication skills. Bring examples of correspondence or presentations you've crafted that showcase your attention to detail and professionalism.

✨Demonstrate Organizational Mastery

Prepare to discuss your time management and organizational strategies. Share how you prioritize tasks and manage multiple responsibilities, especially in high-pressure situations, to ensure deadlines are met.

✨Exhibit Discretion and Professionalism

Given the confidential nature of the role, be ready to talk about your experience handling sensitive information. Highlight instances where you maintained discretion and professionalism while managing confidential matters.

Head Of Administration
ENGINEERINGUK
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  • Head Of Administration

    London
    Full-Time
    72000 - 100000 £ / year (est.)

    Application deadline: 2027-01-13

  • E

    ENGINEERINGUK

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