At a Glance
- Tasks: Support engineering teams by managing project documents and ensuring accurate filing.
- Company: Join RED, a leading M&E consultancy focused on low energy design and zero carbon solutions.
- Benefits: Enjoy 23-28 days annual leave, hybrid working, and wellness initiatives.
- Other info: Collaborative environment with mentoring support and excellent career growth opportunities.
- Why this job: Make a real impact in the construction industry while developing your skills.
- Qualifications: Organised, detail-oriented, with knowledge of MS Office and document management systems.
The predicted salary is between 30000 - 40000 £ per year.
Junior Document Controller - London, Newcastle or Bicester
RED are an expanding international M&E consultancy, with a proven track record in low energy design, focused on providing excellent design solutions to clients.
Through our market leading technical expertise, we enable the world’s digital infrastructure and develop the built environment whilst also helping clients realise ambitious plans for zero carbon-built environments.
We cover the entire life cycle of any building project, with our broad capability offering saving our clients time, money, and effort.
Our approach is centred around listening to our clients and interacting energetically with our fellow project stakeholders.
We add value with our people, client service ethos, global delivery strategy, technical ability, and attitude.
We are seeking a Junior Document Controller to be based out of our London, Newcastle or Bicester office.
- Role Responsibilities
- Providing support to engineering staff via the accurate filing and document management of drawings and other project related documents and maintain efficient document control systems in line with QA procedures.
- Adhere to all activities related to the document control procedure, including documents, drawings, minutes of meetings.
- Input document data into standard registers ensuring that the information is accurate and up to date.
- Make sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
- Maintain the files and control logs as required by the project
- Read and understand project and corporate naming and numbering procedures.
- Maintain accurate registers and actions lists
- Understand the design team for whom you work for and their roles and ensure that the team complies with project document control and project document numbering procedures.
- Understand what an online portal/electronic data management system (EDMS) is.
- Check all emails (incoming/outgoing) documents – For Incoming
- Download documents via (online portals)
- Print emails with downloaded documents (mark ups/comments)
- Save the downloaded Electronic Documents to their designated folders
- Record the incoming documents
- For Outgoing Documents
- Check the documents (Revisions, Revision Clouds, versions, etc..)
- Create packages that are presentable for client consumption.
- Prepares a Transmittal Sheet.
- Issue/upload documents via (online portals) to Front office or client
- Record the Issued drawings.
- Check EDMS or relevant document portal.
- Download information from portal
- Prepare Reports using data from the EDMS or Portal
- Maintain and organise hard copy documents in “blue folder” system, together with hard and soft copy filing of documents.
- Archive, retrieve, and store documentation adhering to company standards and policies.
- Check that all information complies with specified company formats, templates, and standards.
- Assist with quality checks and audits of document databases, identifying and correcting any anomalies.
- Assist with the coordination of document management across the whole project including policies, protocols and practice
- Role Requirements
- Understanding of the disciplines that go into building and construction
- Understanding of online portals and EDMS’
- Good knowledge of MS Office Outlook, Word and especially Excel
- Ability to use IT based calculation and spreadsheet software
- Ability to prioritize own workload.
- Highly organized in maintaining project files and keeping a calendar of schedule in MS Outlook
- Ability to keep clear and accurate records and reports
- Ability to work to deadlines
- Ability to work well either alone or as part of a team.
- Excellent attention to detail.
- Understanding what a consultancy is.
- Upholds a standard of uniformity within the office.
Benefits
RED offers a variety of benefits, including but not limited to
- 23 days annual leave rising to 28 days annual leave over 5 years’ service
- Holiday purchase and buy back scheme
- Hybrid Working
- Contributory company pension scheme
- Healthcare Scheme (Company funded cover is dependant on level)
- Non-contractual bonus awards
- Training sponsorship
- Charity volunteering leave
- Wellness days/ initiatives.
- Salary commensurate with experience.
- Our people work in friendly teams with a collaborative approach and mentoring support from talented leaders.
- We offer a comprehensive benefits package and are an equal opportunities employer.
*This role will ideally suit those with the right to live & work in the UK without restrictions.
RED is a company of Tractebel.
Junior Document Controller - London, Newcastle or Bicester employer: Engie
ENGIE is an exceptional employer, offering a competitive salary and clear career progression within the renewable energy sector at our Gorst Energy AD Facility in Exeter. Our supportive team culture fosters collaboration and knowledge-sharing, while our commitment to employee wellbeing ensures a healthy work-life balance. With access to professional development and training programmes, you will have the opportunity to grow your skills and contribute meaningfully to the UK's net-zero ambitions.
StudySmarter Expert Advice🤫
We think this is how you could land Junior Document Controller - London, Newcastle or Bicester
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Engie, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Junior Document Controller - London, Newcastle or Bicester at Engie.
We think you need these skills to ace Junior Document Controller - London, Newcastle or Bicester
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Engie
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
