Commercial Administrator

We’re ENGAGE, the sports and entertainment experts. We create, deliver and source high-quality hospitality, events and travel experiences. Our experiences go beyond the event itself — they’re about unforgettable moments, exceptional hospitality and outstanding personal service. They’re about bringing people together, creating connections and building lasting bonds. They’re experiences that exceed expectations and those of our guests.

About the Role

You will play a key role in sourcing events/hospitality packages, putting together proposals and purchasing; involving negotiation with suppliers, researching and sourcing event packages, and maintaining strong relationships with our Sales teams and Suppliers. This is a fantastic opportunity for someone with a strong commercial mindset, exceptional communication and administration skills, and attention to detail. You will be working closely with the wider commercial, events and marketing teams.

Key Responsibilities

• Sourcing: Support the Commercial team in researching & sourcing event packages. Respond to enquiries from the sales team on a daily basis in a timely manner – understanding the clients’ requirements and detailing the different options on offer to the sales team (using the company’s pricing model and internal systems).
• Procurement: Responsible for purchasing/procurement and raising Purchase Orders.
• Supplier Negotiations & Relationship management: Establish and maintain strong relationships with suppliers, securing the best products and services for our clients. Negotiate prices and terms to manage cash flow and improve margins. Provide excellent customer service to the Sales teams, ensuring their clients’ requirements are understood and met.
• Stock management & general administrative tasks: Involvement in managing the stock position, purchasing of products and setting up events / general administrative tasks within our in-house system (EOS).

Key Requirements

• Experience: Previous experience of procurement and/or sourcing is desirable. Administrative experience; understanding of negotiating with suppliers and working within budgets and building and maintaining great relationships with clients.
• Skills: Strong administration, negotiation and communication skills. Excellent organisational and time management skills. Accurate with a keen attention to detail. Strong numerical skills. Good written and spoken communication and mathematical skills – personable and confident, good phone manner. Excellent computer (MS Office) and administration skills – experience of using Microsoft Excel. Ability to work both independently and as part of a team. Ability to work on simultaneous proposals at one time. An interest in Sports & Events.

Approach

• A consultative and collaborative mindset, able to work effectively within a team and with other departments.
• Proactive and able to manage multiple administration tasks simultaneously, often under tight deadlines.
• Client-focused, with the ability to understand client needs and deliver tailored solutions.

Package and benefits

• Professional development, ongoing training and support to help you excel in your role and progress your career within Engage.
• Opportunity to be part of a market leading company, named as one of the best medium sized companies to work for in the UK by The Sunday Times.
• Fantastic comprehensive benefits package including monthly fitness classes, death in service insurance, critical illness cover, bike salary sacrifice scheme, pension and generous flexible holiday entitlement and bonus.
• A collaborative and supportive work environment and employee assistance programme with a focus on wellness and wellbeing.
• Opportunity to attend prestigious exciting sporting and entertainment events.
• Amazing incentive trips abroad.
• Regular monthly staff socials.
• A fun, flexible and welcoming team environment in a fantastic light and bright open plan office with excellent facilities.

Working hours

Permanent, full-time, working days Monday to Friday, 8:30 AM - 5:30 PM.

Location

London, office based with opportunity to become hybrid (4 days in office, 1 day WFH once passed probation period).

Reports to

Commercial Director.

Engage celebrate diversity and are committed to creating an inclusive environment for all employees.