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- Tasks: Support the QHSE Manager with documentation, data analysis, and compliance tasks.
- Company: Leading organisation in oil, gas, renewables, defence, and nuclear sectors.
- Benefits: Competitive salary, flexible hours, and opportunities for professional growth.
- Other info: Great chance to develop your career in a supportive environment.
- Why this job: Join a dynamic team during an exciting growth phase and make a real impact.
- Qualifications: Multitasking skills and proficiency in Microsoft 365; eagerness to learn about QHSE.
The predicted salary is between 12 - 15 £ per hour.
Engage Talent Partners are working exclusively with our client to source and recruit a part-time Administrator, reporting to the QHSE Manager. Our client is a leading organisation within their industry, operating across the oil and gas, renewables, defence, and nuclear sectors. The successful candidate will be joining the business at an exciting time, following a strong year with several high-profile contract wins and significant growth planned for the years ahead.
The QHSE administrator supports the QHSE manager in the effective implementation and maintenance of the organisation’s Quality, Health & Safety, and Environmental management systems. This role provides administrative support to ensure compliance with relevant standards, legislation, and internal policies. The QHSE Administrator assists in the collection, organisation, and analysis of QHSE data, supports audits and inspections, and helps promote a strong culture of safety and continual improvement across the business.
Key Responsibilities- The maintenance and updating of company documentation including, policies, procedures, forms and risk assessments.
- Updating and maintaining the company QHSE intranet.
- Compile monthly, quarterly, and annual reports and presentations of QHSE data.
- Schedule and track QHSE training, inductions and associated documentation.
- Aid in planning and taking of meeting minutes from safety meetings, management reviews, toolbox talks, and other QHSE communications.
- Offer administrative support to QHSE initiatives, improvement projects, and campaigns.
- Support in development and the continuing management of the Company’s competency management system.
- Maintain the Company’s online carbon footprint tracking portal.
- Work with all other departments to confirm timely completion of actions pertaining to audits, inspections, incidents, or non-conformities.
- Aid in overseeing the lessons learned portal.
- Support in the process of external audits through evidence gathering activities.
- Manage the coordination of the on-site facility statutory inspection schedule.
- Facilitate onboarding of contractors, ensuring all relevant and associated documentation is consolidated and reviewed by QHSE Manager.
- The handling of monthly site QHSE inspections alongside internal audits.
The ideal candidate will hold the ability to multitask balancing priorities, deadlines, and tasks, and demonstrate proficiency in relevant software such as Microsoft 365 software suite. A willingness to learn and develop knowledge in the discipline of Quality, health & safety and the environment is necessary. Previous experience in a similar role and knowledge of ISO Standards 9001, 14001, and 45001 is advantageous but not essential.
Compensation and BenefitsThe successful candidate will enjoy a competitive salary and benefits package.
Administrator (Part time) in Scotland employer: Engage Talent Partners
Contact Detail:
Engage Talent Partners Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator (Part time) in Scotland
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its QHSE initiatives. Show them you’re not just another candidate; demonstrate your passion for quality, health, safety, and the environment.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable talking about your skills and experiences. The more you practice, the more confident you'll feel when it counts.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Administrator (Part time) in Scotland
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrator role. Highlight any relevant experience in QHSE or administrative support, and don’t forget to mention your skills with Microsoft 365. We want to see how you can fit into our exciting growth story!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about QHSE and how your background makes you a great fit for our team. Keep it concise but engaging – we love a good story!
Showcase Your Skills: In your application, be sure to showcase your multitasking abilities and any experience with compliance or audits. We’re looking for someone who can juggle priorities like a pro, so let us know how you’ve done this in the past!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll be one step closer to joining our dynamic team at StudySmarter. Don’t miss out on this opportunity!
How to prepare for a job interview at Engage Talent Partners
✨Know Your QHSE Basics
Familiarise yourself with the key concepts of Quality, Health & Safety, and Environmental management systems. Brush up on ISO Standards 9001, 14001, and 45001, even if you don't have direct experience. This will show your enthusiasm for the role and your willingness to learn.
✨Showcase Your Organisational Skills
As an Administrator, you'll need to juggle multiple tasks. Prepare examples from your past experiences where you've successfully managed deadlines and priorities. Highlight your proficiency in Microsoft 365 and any other relevant software that can help streamline processes.
✨Prepare for Scenario Questions
Expect questions about how you'd handle specific situations, like managing audits or coordinating training sessions. Think of scenarios where you’ve had to problem-solve or improve processes, and be ready to discuss them in detail.
✨Demonstrate a Safety Mindset
Emphasise your understanding of the importance of safety culture in the workplace. Share any experiences where you contributed to safety initiatives or improvements, and express your commitment to promoting a strong safety culture within the organisation.