Payroll and Benefits Adviser in London

Payroll and Benefits Adviser required in a school in Harrow.

Hours: Monday - Friday, all year round, 9am - 5pm, possibly 2 days from home.

The key aspects of the role that the Payroll Manager requires are:

• You must have experience of end-to-end payroll, not an outsourced payroll.
• Ideally, you should have used more than one payroll system. The school uses a rather complicated and unusual payroll system called Oasis at the moment that is not especially user friendly, so it would be good to have someone who is adept at systems that don’t have lots of automation.

PAYROLL

• Process the payroll each month (currently c200 staff members) and support the wider payroll process each month to remain up to date and involved as required.
• Take responsibility for administering and reporting on all sickness absence.
• Work alongside the Payroll Manager to support the processing of all other Foundation payrolls.
• Work alongside the Payroll Manager to support the administration of the Foundation’s pension schemes.
• Deputise for the Payroll Manager in his/her absence.
• Answer payroll queries and give guidance on payroll issues.
• Assist with preparation of year-end returns as requested.
• Liaise with HMRC and other appropriate third parties, as appropriate.
• Provide a high quality end to end payroll experience to all employees and colleagues.

REPORTING

• Run all monthly payroll reports, including a monthly headcount report.
• Support the production of reports for all other payrolls as requested.
• Work in partnership with the HR Team to run payroll reports as and when required.
• Assist in the monthly pay reconciliations.
• Support the preparation of management reports.
• Contribute to the submission of statutory reports, including but not limited to the gender pay gap and ONS reports.
• Assist with any other routine and ad hoc reporting request by the HR and Finance teams.

BENEFITS

• Work alongside the Payroll Manager in administering a pension salary sacrifice scheme for the Corporation’s eligible pension scheme members.
• Under the Payroll Manager’s guidance, coordinate staff benefit schemes such as Health Cover and Medical Cash Plans in liaison with other departments as required.
• Administer benefits alongside the Payroll Manager as required.
• Respond to pension queries as needed regarding the Defined Contribution pension scheme.
• Develop and administer annual benefits statements for other staff as necessary.
• With the Payroll Manager, ensure employees understand the benefits on offer within each staff group and assist employees in the enrolment process for benefits schemes.

Person Spec

ESSENTIAL

• Good standard of numeracy and literacy with GCSE Maths and English as a minimum.
• A level 4 payroll qualification (CIPP) or equivalent experience.
• Experience of successfully running end to end UK payrolls.
• Hands on knowledge and experience of different HR and payroll software and an understanding as to how payroll interacts with the work of Accounts and HR teams.
• Recording payroll data in the company’s software system.
• Calculating overtime, salary increases and shift payments.
• Processing holiday, sick and maternity pay.
• Issuing P45s and other necessary tax forms.
• Answering employee questions about payroll.
• Maintaining compliant policies and procedures.
• Accurately deducting tax and national insurance payments.
• Comfortable with Excel and database reporting tools.
• Team player.
• Excellent attention to detail.
• Well developed Excel and reporting skills.
• Proficient with other Microsoft Office packages.
• Familiar with different payroll software packages.
• Excellent time management skills with the ability to work under pressure to deadlines.
• Excellent interpersonal and communication skills.
• Critical thinker and problem solving skills.
• Calm and resilient.