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- Tasks: Manage contracts and support financial processes for major mining operations.
- Company: Join Energy Logistix, a leading logistics provider in the mining industry.
- Benefits: Stable full-time role with long-term career growth and a collaborative team environment.
- Why this job: Be part of exciting projects and make a real impact in the mining sector.
- Qualifications: Experience in contract or accounts administration and strong Excel skills.
- Other info: Fast-paced environment with opportunities to work across multiple mining sites.
The predicted salary is between 30000 - 40000 £ per year.
Location: Largs North, SA
Employment Type: Full Time | Permanent. Monday - Friday, 8:30am - 5pm
Energy Logistix is the preferred transport, logistics and supply chain partner for major mining operations including BHP’s Olympic Dam, Carrapateena, Prominent Hill and Oak Dam sites. Founded in South Australia, ELX continues to grow through innovative technology, industry-leading systems and a highly capable team.
We are currently seeking a high-performing Contract Administrator to support the delivery and administration of our BHP operations. This role is critical in ensuring the smooth coordination of contractual, financial and administrative processes across multiple mining sites. This is an excellent opportunity for an organised and proactive professional who thrives in a fast-paced environment and enjoys working closely with operations, finance and client stakeholders.
About the Role
The BHP Contract Administrator plays a key role in managing the administrative and reporting functions that support our BHP contracts. The position ensures accurate reporting, timely invoicing, payroll processing and effective communication between ELX teams and site stakeholders. You will work closely with the head of the department and internal departments to ensure contractual obligations, reporting requirements and KPIs are consistently achieved.
Key Responsibilities
Daily Duties
- Meet and greet ELX and BHP visitors
- Manage communications across multiple BHP sites including Olympic Dam, Prominent Hill, Carrapateena, and Oak Dam
- Respond to ICT Web Portal enquiries within required timeframes
- Monitor and process job sheets ensuring accuracy and compliance with procedures
- Support mining project invoicing and submit documentation to accounts
- Provide general administrative support and cover for Transport Coordinators when required
Weekly Duties
- Produce BHP invoice claim templates across all sites
- Collate operational data and prepare weekly, monthly and reports for management
- Attend weekly planning and performance meetings
Fortnightly Duties
- Process payroll for approximately 90 staff across warehouse, operations, and drivers
- Manage payroll queries and ensure timesheets and driver documentation are accurate
About You
To succeed in this role, you will be highly organised, detail-focused and confident working with multiple stakeholders and deadlines. Ideally you will have:
- Experience in contract administration, accounts administration, or operational administration
- Strong Excel and reporting skills
- Excellent communication and stakeholder management skills
- Strong organisational skills and the ability to manage multiple priorities
- Experience in transport, logistics, mining, or industrial environments (highly regarded)
Why Join Energy Logistix?
- Work with a leading logistics provider supporting major mining operations
- Stable, full-time position with long-term career opportunities
- Collaborative team environment with exposure to major industry projects
BHP Contract Administrator employer: Energy Logistix
Contact Detail:
Energy Logistix Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land BHP Contract Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those connected to BHP or Energy Logistix. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Prepare for the interview by researching BHP and Energy Logistix. Understand their operations and values so you can show how you fit into their culture and contribute to their success.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want you to sound confident and genuine, not like a robot reciting lines!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace BHP Contract Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the BHP Contract Administrator role. Highlight your experience in contract administration and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of your organisational skills and how you've successfully managed multiple priorities in the past.
Show Off Your Communication Skills: Since this role involves liaising with various stakeholders, make sure to showcase your communication skills in your application. Whether it's through your CV or cover letter, let us know how you've effectively communicated in previous roles.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, we love seeing applications come through our own channels!
How to prepare for a job interview at Energy Logistix
✨Know Your Contracts
Familiarise yourself with the basics of contract administration, especially in the context of mining and logistics. Understand the key terms and processes that are relevant to BHP contracts, as this will show your potential employer that you’re serious about the role.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences where you successfully managed multiple priorities or stakeholders. Being able to demonstrate your organisational prowess will be crucial, especially since the role involves coordinating across various sites.
✨Excel is Your Best Friend
Brush up on your Excel skills before the interview. Be ready to discuss how you've used Excel for reporting or data management in previous roles. If you can share specific examples of how you’ve improved processes using Excel, that’ll definitely impress them.
✨Communicate Effectively
Practice clear and concise communication. Since the role requires liaising with various stakeholders, being able to articulate your thoughts and ideas effectively will be key. Consider doing mock interviews with a friend to refine your communication style.