Project Coordinator in HP1

Job Description

• Project Coordinator
• Vacancy Type: Permanent, Full time

About GSCI Founded in 2010 and specialising in the healthcare sector, GSCI Consultants Ltd are proud to have developed experienced and highly effective project management teams.

Working with local and government healthcare departments, the private sector and building contractors, our accomplishments include flagship schemes such as Operating Theatres, New Wards, Pathology Services & Infrastructure installations and upgrades.

As a growing and dynamic business, we are looking for motivated individuals who want to help shape our future growth.

We are committed to delivering industry‑leading performance and creating teams who thrive on achieving excellence for our clients.

As part of our current 5‑year growth strategy, we are seeking a Project Coordinator to play a key role in expanding our Project Coordination team, improving processes, and supporting consistency and quality in our projects.

Role Overview

The Project Coordinator plays a critical role in supporting the successful delivery of projects by ensuring adherence to our project process, robust coordination, and administration of project information and documentation.

Acting as a central point of support to Project Managers and Cost Managers, the role provides consistency, structure, and quality assurance across all stages of the project lifecycle.

The position is fundamental to maintaining project governance, by ensuring information is accurate, up to date and in line with company standards.

The Project Coordinator is responsible for embedding consistency and best practice across projects by applying standardised processes, structured workflows and quality assurance measures.

In addition to operational responsibilities, the role contributes to continuous improvement by identifying inefficiencies and supporting the development of repeatable coordination processes with an aim to drive efficiency and improve overall project outcomes.

The Project Coordinator must demonstrate strong organisational capability, attention to details, and effective communication skills, enabling them to manage multiple priorities across concurrent projects whilst maintaining high standards of quality and professionalism.

Success will be defined as

• Being an enthusiastic, pro‑active, and engaged member of the team.
• Effectively supporting the team by ensuring that projects adhere to our project process.
• Embedding workflows and processes that drive efficiencies across projects.
• Maintaining project data within the GSCI project management database.

Key Responsibilities

• Oversee contract administration activities across allocated projects, ensuring accuracy, compliance, and timely delivery.
• Attend project meetings (virtual and in‑person) and manage and disseminate meeting minutes, including quality checking of AI‑generated notes.
• Coordinate project meetings, including preparation of Monday boards and generating meeting agendas/packs.
• Maintain and monitor key project systems, including risk registers, order placement and procurement logs, requests for information (RFIs), programme updates and tracking, change control documentation, action and decision logs.
• Support Project Managers and Cost Managers with consistent, high‑quality project documentation.
• Support and complete project reporting.
• Ensure all project information is stored, updated and managed in line with company standards.
• Quality Assurance
• Ensure compliance with internal QA procedures, NHS governance, and construction frameworks.
• Support and maintain a culture of accuracy, accountability, and continuous improvement.
• Personal Development
• Attend staff training as required.
• Actively engage in continuous professional development.

The responsibilities outlined in this role profile are not exhaustive and may evolve in line with organisational priorities and project requirements.

The post holder will be expected to undertake additional duties, commensurate with the level and nature of the role, to support effective project delivery and the wider objectives of the team.

Qualifications & Experience

• Experience in project coordination, project administration or PMO roles.
• Strong understanding of project documentation, contract administration and workflows.
• Excellent organisational skills with the ability to manage multiple priorities across numerous live projects.
• Confident communicator able to work with senior stakeholders, clients and multidisciplinary teams.
• Strong digital literacy, including project management platforms, document control systems, and AI‑assisted tools.

Desirable

• Experience in healthcare construction, NHS Trust environments, or capital programme delivery.
• Experience working in a consultancy environment.
• Knowledge of the JCT or NEC contract administration processes.
• Experience of platform (URL removed).
• Company Benefits
• 33 days holiday including statutory and public holidays (increases by 1 day for each completed year’s service up to a maximum of 3 years).
• Private healthcare flexible working policy.
• Statutory pension contribution.
• Professional training / accreditation support.
• 2 charitable days per year.
• Progression opportunities.
• Quarterly staff events.
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