At a Glance
- Tasks: Support senior leadership and manage daily operations in a creative family office.
- Company: Dynamic family office in Central London with a focus on creativity and innovation.
- Benefits: Competitive salary up to £85,000 and a vibrant work environment.
- Other info: Full-time, office-based role with excellent career growth opportunities.
- Why this job: Be the backbone of a fast-paced organisation and make a real impact.
- Qualifications: 5+ years in operations or similar roles, strong organisational skills, and AI tool familiarity.
The predicted salary is between 85000 - 85000 £ per year.
We’re looking for a highly organised, proactive Operations Manager and EA to join an incredibly fast-paced, creative single-family office. This is a hands-on role combining office management, executive support, and project coordination. You’ll play a central role in keeping the business running smoothly while working closely with senior leadership across production, operations, and administration.
You’ll be the backbone of the organisation, ensuring structure, clarity, and momentum across day-to-day operations. From managing leadership schedules and coordinating projects to overseeing office logistics, this is a varied and high-impact position suited to someone who thrives on responsibility and pace.
Key Responsibilities Include:
- Supporting senior leadership with calendar management, priorities, and coordination
- Tracking projects across development, financing, and production stages
- Overseeing daily office operations and ensuring a well-run environment
- Managing meetings, logistics, travel, and internal scheduling
- Maintaining documentation, contracts, and key business records
- Handling internal communications, databases, and correspondence
- Conducting light research and preparing industry updates
About You
You’re someone who brings structure to complexity. Calm under pressure, highly organised, and naturally proactive, you’re comfortable working in an environment where priorities shift and no two days look the same.
- Around 5+ years’ experience in operations, production, or a similar family office role
- Longevity across your career to date
- Strong organisational and project tracking skills
- Confidence working closely with senior stakeholders
- Excellent communication and attention to detail
- Experience using AI tools in your daily work flow
Technical Skills:
- Excel/Google Sheets, Asana/Monday.com, Notion/SharePoint, Outlook/Slack/Teams/Zoom, PowerPoint/Visio, budgeting & invoicing tools, research skills, and familiarity with AI tools such as ChatGPT or Claude.
Working Style
- Full-time, office-based (Monday to Friday 9:30-6pm)
- High level of interaction with leadership
- Occasional out-of-hours availability for urgent matters
Personality Fit
- Exceptionally organised and detail-oriented
- Calm, resilient, and solutions-focused
- Discreet and professional
- Proactive and able to take ownership
- Comfortable bringing structure to a creative, evolving environment
Operations Manager & EA - Family Office in Central London employer: Energy Jobline ZR
Join a dynamic and creative family office in Central London, where your role as Operations Manager & EA will be pivotal in driving efficiency and supporting senior leadership. With a strong emphasis on employee growth, a collaborative work culture, and the opportunity to engage with innovative projects, this position offers a rewarding environment for those who thrive on responsibility and pace. Enjoy the benefits of working in a B Corp Certified company that values social and environmental impact, all while being part of a vibrant team dedicated to excellence.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Manager & EA - Family Office in Central London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Operations Manager role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by researching the company and its culture. Understand their values and how they operate, especially in a creative family office setting. This will help you tailor your responses and show that you're genuinely interested.
✨Tip Number 3
Practice your pitch! Be ready to explain how your skills in operations and project management make you the perfect fit for the role. Highlight your experience with tools like Asana or Google Sheets to show you're tech-savvy and ready to hit the ground running.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. Plus, it shows your enthusiasm for the position and reinforces your proactive nature.
We think you need these skills to ace Operations Manager & EA - Family Office in Central London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Operations Manager & EA role. Highlight your organisational prowess and any relevant experience in a family office or similar environment.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you’re the perfect fit for this fast-paced role. Share specific examples of how you've successfully managed projects or supported senior leadership in the past.
Showcase Your Tech Savvy:Mention your familiarity with tools like Excel, Asana, and AI applications. We love candidates who can leverage technology to streamline operations and enhance productivity.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you don’t miss out on any important updates during the process.
How to prepare for a job interview at Energy Jobline ZR
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, especially around operations management and executive support. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
As an Operations Manager & EA, being organised is crucial. Prepare examples from your past roles where you successfully managed multiple tasks or projects simultaneously. Use specific metrics or outcomes to demonstrate your effectiveness in keeping things running smoothly.
✨Be Proactive in Your Approach
During the interview, highlight your proactive nature. Discuss instances where you took the initiative to solve problems or improve processes. This will resonate well with a family office that values someone who can bring structure to complexity and thrive in a fast-paced environment.
✨Familiarise Yourself with Relevant Tools
Make sure you’re comfortable discussing the technical skills mentioned in the job description, like Excel, Asana, and AI tools. If you have experience using these tools, be ready to share how they’ve helped you in your previous roles. This shows you’re not just a fit for the role but also tech-savvy and adaptable.
