Job Description
Title: Administrative Coordinator / Project Coordinator
Location: MARLBOROUGH, MA 01752
Duration: 12 Months
Qualifications
- High School Diploma or equivalent.
- 2+ years of experience in project coordination, project administration, procurement, finance, construction administration, facilities management, or a related field.
- Proficiency in Microsoft Excel, Outlook, Word, and SharePoint.
- Strong attention to detail and commitment to data accuracy.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to effectively prioritize competing assignments, adjust to changing business needs, and successfully manage multiple projects and deadlines simultaneously.
- Demonstrated ability to transition quickly between tasks while maintaining accuracy, organization, and attention to detail.
- Ability to work independently, manage workload with minimal supervision, and take ownership of assigned responsibilities.
- Proactive and forward-thinking mindset with the ability to anticipate project needs, identify potential issues, and take action before they impact project execution.
- Strong problem-solving and follow-up skills with the ability to drive tasks to completion.
- Ability to build effective working relationships across Project Management, Procurement, Finance, Operations, and supplier organizations.
Responsibilities
Required: Maintain project information in SAP, EcoSys, SharePoint, and other project management systems.
Project Administration
- Create and maintain project records in project management and financial systems.
- Support project setup activities, including project funding and authorization documentation.
- Maintain project forecasts and spend status tracking reports
- Assist project teams with monthly forecasting and budget updates.
- Support project closeout activities and records retention requirements.
- Coordinate and maintain project documentation throughout the project lifecycle.
Financial and Cost Tracking
- Track project expenditures and maintain project forecasting spreadsheets.
- Download, compile, and distribute project spend reports.
- Update project financial reports using current spending and forecast information.
- Process cost transfers and other project-related financial transactions.
- Monitor project funding approvals and expenditures.
- Ensure project financial data remains accurate, current, and properly documented.
Procurement and Supplier Support
- Create and track purchase requisitions.
- Coordinate Service Entry Sheets (SES) and Goods Receipts (GR).
- Support invoice processing and supplier payment inquiries.
- Work with Procurement and Finance teams to resolve purchasing issues.
- Follow up with buyers regarding purchase orders and requisition status.
- Monitor approval workflows and help expedite required approvals when needed.
Systems and Reporting
- Create and maintain project SharePoint sites and project folders.
- Generate project reports and provide administrative support to project teams.
- Ensure data accuracy across project controls, procurement, and financial systems.
Equipment Project Coordination
- Independently coordinate equipment-only capital projects from purchase through closeout.
- Track schedules, budgets, procurement activities, and project documentation.
- Communicate project status and provide support to stakeholders throughout execution.
- Identify project issues, risks, and required follow-up actions and proactively drive resolution.
Company Description
Founded in 1998 and headquartered in Farmington Hills, MI, Kyyba has a global presence delivering high-quality resources and top-notch recruiting services, enabling businesses to effectively respond to organizational changes and technological advances.
At Kyyba, the overall well-being of our employees and their families is important to us. We are proud of our work culture which embodies our core values; incorporating value, passion, excellence, empowerment, and happiness, creates a vibrant and productive atmosphere. We empower our employees with the resources, incentives, and flexibility that they need to support a healthy, balanced, and fulfilling career by providing many valuable benefits and a balanced compensation structure combined with career development.
Kyyba is an Equal Opportunity Employer.
Kyyba does not discriminate on the basis of , , , , , , , non-disqualifying physical or mental , , veteran status or any other b
Company DescriptionFounded in 1998 and headquartered in Farmington Hills, MI, Kyyba has a global presence delivering high-quality resources and top-notch recruiting services, enabling businesses to effectively respond to organizational changes and technological advances.
At Kyyba, the overall well-being of our employees and their families is important to us. We are proud of our work culture which embodies our core values; incorporating value, passion, excellence, empowerment, and happiness, creates a vibrant and productive atmosphere. We empower our employees with the resources, incentives, and flexibility that they need to support a healthy, balanced, and fulfilling career by providing many valuable benefits and a balanced compensation structure combined with career development.
Kyyba is an Equal Opportunity Employer.
Kyyba does not discriminate on the basis of , , , , , , , non-disqualifying physical or mental , , veteran status or any other b
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