At a Glance
- Tasks: Manage operations and support senior leadership in a fast-paced family office.
- Company: Creative family office in Central London with a dynamic work environment.
- Benefits: Competitive salary up to £85,000 and opportunities for professional growth.
- Other info: Join a B Corp Certified company committed to social and environmental improvement.
- Why this job: Be the backbone of a creative team and thrive in a varied role.
- Qualifications: 5+ years in operations or similar roles, strong organisational skills required.
The predicted salary is between 85000 - 85000 £ per year.
We’re looking for a highly organised, proactive Operations Manager and EA to join an incredibly fast-paced, creative single-family office. This is a hands-on role combining office management, executive support, and project coordination. You’ll play a central role in keeping the business running smoothly while working closely with senior leadership across production, operations, and administration.
You’ll be the backbone of the organisation, ensuring structure, clarity, and momentum across day-to-day operations. From managing leadership schedules and coordinating projects to overseeing office logistics, this is a varied and high-impact position suited to someone who thrives on responsibility and pace.
Key Responsibilities Include:- Supporting senior leadership with calendar management, priorities, and coordination
- Tracking projects across development, financing, and production stages
- Overseeing daily office operations and ensuring a well-run environment
- Managing meetings, logistics, travel, and internal scheduling
- Maintaining documentation, contracts, and key business records
- Handling internal communications, databases, and correspondence
- Conducting light research and preparing industry updates
You’re someone who brings structure to complexity. Calm under pressure, highly organised, and naturally proactive, you’re comfortable working in an environment where priorities shift and no two days look the same.
- Around 5+ years’ experience in operations, production, or a similar family office role
- Longevity across your career to date
- Strong organisational and project tracking skills
- Confidence working closely with senior stakeholders
- Excellent communication and attention to detail
- Experience using AI tools in your daily work flow
- Excel/Google Sheets
- Asana/Monday.com
- Notion/SharePoint
- Outlook/Slack/Teams/Zoom
- PowerPoint/Visio
- Budgeting & invoicing tools
- Research skills
- Familiarity with AI tools such as ChatGPT or Claude
Full-time, office-based (Monday to Friday 9:30-6pm). High level of interaction with leadership. Occasional out-of-hours availability for urgent matters.
Personality Fit- Exceptionally organised and detail-oriented
- Calm, resilient, and solutions-focused
- Discreet and professional
- Proactive and able to take ownership
- Comfortable bringing structure to a creative, evolving environment
Operations Manager & EA - Family Office in Central London employer: Energy Jobline ZR
Join a dynamic and creative family office in Central London, where you will thrive in a fast-paced environment that values organisation and proactivity. With a strong commitment to employee growth and a culture that encourages innovation, you'll have the opportunity to work closely with senior leadership while enjoying a supportive atmosphere that prioritises work-life balance. As a B Corp Certified company, we are dedicated to making a positive impact socially and environmentally, making this an excellent place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Manager & EA - Family Office in Central London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Operations Manager role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their projects and values, so you can show how your skills align perfectly with their needs. We want to see that you’re genuinely interested!
✨Tip Number 3
Practice your pitch! Be ready to explain how your experience in operations and project management makes you the ideal candidate. Highlight your organisational skills and ability to thrive in fast-paced environments – that’s what they’re looking for!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our creative family office.
We think you need these skills to ace Operations Manager & EA - Family Office in Central London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Operations Manager & EA role. Highlight your organisational prowess and any relevant experience in managing projects or supporting senior leadership.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your proactive nature and how you bring structure to complex situations. Don’t forget to mention your familiarity with AI tools, as it’s a big plus for us.
Showcase Your Communication Skills:Since this role involves a lot of interaction with senior stakeholders, make sure your written application demonstrates your excellent communication skills. Keep it clear, concise, and professional while still being personable.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process!
How to prepare for a job interview at Energy Jobline ZR
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Operations Manager & EA role. Familiarise yourself with the key responsibilities and required skills mentioned in the job description. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role demands exceptional organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Use the STAR method (Situation, Task, Action, Result) to structure your responses and highlight your proactive approach.
✨Demonstrate Your Communication Prowess
Effective communication is crucial in this position. Be ready to discuss how you've handled internal communications and collaborated with senior stakeholders in previous roles. Practise articulating your thoughts clearly and confidently, as this will reflect your ability to maintain clarity in a fast-paced environment.
✨Familiarise Yourself with Relevant Tools
The job mentions various tools like Excel, Asana, and AI tools. Brush up on these platforms and be prepared to discuss how you’ve used them in your work. If you have experience with AI tools like ChatGPT, share specific instances where they enhanced your productivity or project management.
