At a Glance
- Tasks: Keep our fertility clinic running smoothly with hands-on operations and facilities management.
- Company: Bridge Clinic London, a leading private fertility clinic dedicated to patient care.
- Benefits: Competitive salary, supportive team environment, and opportunities for professional growth.
- Other info: Join a dynamic team with a focus on health and safety and continuous improvement.
- Why this job: Make a real difference in patients' lives by ensuring a safe and efficient clinic.
- Qualifications: Experience in facilities or operations management, especially in healthcare or regulated environments.
The predicted salary is between 40000 - 50000 £ per year.
About us
Bridge Clinic London is a private fertility clinic licensed by the HFEA. We support patients through one of the most important journeys of their lives, and behind every safe, smooth day at the clinic is a facilities and operations function that simply has to work.
The role
This is the role that keeps the clinic running. You will own the day‑to‑day operation of our premises, manage our vendors, suppliers, and contractors, look after our office and laboratory equipment, and provide hands‑on administrative and operational support to the wider clinic team.
Key responsibilities
- Run planned and reactive maintenance across the building, including electrical, mechanical, HVAC, and plumbing systems.
- Manage all supplier and contractor relationships, contracts, and service level agreements, and keep our supplier records in order.
- Oversee the servicing, repair, and replacement of office and laboratory equipment, maintaining the asset register and coordinating servicing and calibration schedules with the Laboratory Manager.
- Support the laboratory's environmental requirements, including air handling, temperature monitoring, and cryostorage infrastructure.
- Provide administrative and office support to the clinic team, including procurement of supplies and consumables and general operational coordination.
- Lead day‑to‑day health and safety: risk assessments, fire safety, COSHH, legionella, statutory testing, and clinical waste.
- Maintain business continuity plans for critical systems and support our HFEA and CQC compliance on premises and equipment.
- Manage the facilities budget and report regularly on compliance, supplier performance, and risk.
About you
Essential
- Facilities or operations management experience in a healthcare, clinical, laboratory, or similarly regulated environment.
- Strong track record managing vendors, suppliers, and contractors, including contracts and SLAs.
- Experience coordinating equipment servicing, maintenance, and asset records.
- Hands‑on maintenance experience and solid working knowledge of health and safety legislation.
- Strong administrative and organisational skills, comfortable switching between practical tasks and office support.
- Budget and project management experience and calm judgement under pressure.
- IOSH Managing Safely, or willingness to complete during probation.
Desirable
- Experience in a fertility clinic, hospital, or other CQC or HFEA regulated setting.
- NEBOSH, an engineering or facilities management background, or IWFM membership.
- Experience with cryogenic storage, medical gases, controlled lab environments, or legionella management.
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StudySmarter Expert Advice🤫
We think this is how you could land Facilities Operations Manager in London
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We think you need these skills to ace Facilities Operations Manager in London
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Energy Jobline ZR.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Energy Jobline ZR.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Energy Jobline ZR. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Energy Jobline ZR. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Energy Jobline ZR
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Energy Jobline ZR’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
