At a Glance
- Tasks: Coordinate daily office operations and ensure a welcoming workplace for all.
- Company: Join a supportive team in a modern working environment in Leeds.
- Benefits: Enjoy a competitive salary, discretionary bonus, and team-building activities.
- Other info: Flexible hours and opportunities for professional growth in a dynamic setting.
- Why this job: Make a real difference in workplace safety and comfort while developing your skills.
- Qualifications: Strong customer focus, good communication skills, and IT literacy required.
The predicted salary is between 30000 - 40000 € per year.
Facilities Coordinator in daily operations of offices. Serve as a point of contact for employees, visitors, vendors, assisting the Facilities Manager, ensuring that the workplace is welcoming, compliant, and functioning at the highest standard.
ESSENTIAL DUTIES
- Facilities & Vendor Coordination: Support the implementation and maintenance of Facilities Management processes, aligned with global standards. Liaise with vendors and contractors for routine maintenance, repairs, and services. Log and track all operational and maintenance activities via CMMS system. Support the Local FM with data collection for dashboards and reporting, such as environmental and statutory.
- Operational & Administrative: Perform inspections of properties to ensure workplace is in compliance, maintenance is being performed, level of cleaning is at highest standards. Assist in budget development. Review and assist with invoice review and coding to appropriate budget category. Assist Project team with employee moves as applicable. Maintain database of occupancy, ensuring floor plans and seating are current. Assist in development of monthly financial and operating reporting.
- Health, Safety & Compliance: Act as support for Health & Safety activities (following training), supporting EHS activities, communications, and policy enforcement. Conduct or participate in periodic safety inspections and risk assessments. Identify safety issues, notify supervisors, and follow up on corrective actions. Maintain documentation related to visitor safety, vendor compliance (e.g., IMSS/SUA documentation), and incident reporting. Coordinate with the Occupational Health and Safety Committee and participate in investigations and preventative actions.
- Front-of-House & Office Operations: Welcome and register visitors, manage access credentials, and ensure visitors are informed of security protocols. Handle incoming calls, direct queries, and maintain records of daily office visits and access logs. Manage the reception area, coordinate mail/courier deliveries, and ensure collection schedules align with internal policies. Serve as the primary point of contact for all office-related needs and coordinate with internal departments (e.g., HR, IT, Security).
- Additional Responsibilities: Monitor and support Covid-19 related protocols, including temperature checks and incident handling (as applicable). Own and manage internal communications channels (e.g., Slack) for facilities updates and alerts. Continuously identify opportunities to enhance workplace safety, comfort, and operational efficiency.
SKILLS, EDUCATION AND EXPERIENCE
- Outstanding Customer Focus
- Flexible and energized
- On-site presence during working hours
- Good communications skills both oral and written
- IT Literate (MS Suite including Teams, Excel, Word)
- Prior Occupational Health & Safety Training is a plus
WORK SETTING
- Competitive Salary
- Discretionary bonus
- Modern working environment
- Supportive and customer focused environment
- Team building activities
- Safety culture
Facilities Coordinator in Leeds employer: Energy Jobline ZR
As a Facilities Coordinator in Leeds, you will thrive in a modern and supportive work environment that prioritises employee well-being and operational excellence. Our commitment to a safety culture, coupled with competitive salaries and opportunities for team building, ensures that you are not just part of a team but a valued contributor to our mission of maintaining a welcoming and compliant workplace. Join us to enhance your career with growth opportunities and a focus on customer satisfaction.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Coordinator in Leeds
✨Tip Number 1
Network like a pro! Reach out to current employees at the company you're eyeing, especially in facilities management. A friendly chat can give you insider info and might just get your foot in the door.
✨Tip Number 2
Prepare for the interview by researching common questions for Facilities Coordinators. Think about how your past experiences align with the job description and be ready to share specific examples that showcase your skills.
✨Tip Number 3
Show off your personality! When you meet the team, let your enthusiasm for creating a welcoming workplace shine through. Remember, they’re looking for someone who fits into their culture as much as they are for skills.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the role can keep you top of mind. And hey, if you applied through our website, mention that too!
We think you need these skills to ace Facilities Coordinator in Leeds
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Facilities Coordinator role. Highlight any relevant experience in facilities management, customer service, or health and safety to show us you’re the right fit!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to tell us why you’re passionate about this role and how your background aligns with our needs. Be genuine and let your personality come through!
Showcase Your Communication Skills:Since this role involves liaising with various stakeholders, make sure your written application demonstrates your strong communication skills. Keep it clear, concise, and professional – we want to see how you express yourself!
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to track your application status. We can’t wait to hear from you!
How to prepare for a job interview at Energy Jobline ZR
✨Know Your Facilities Management Basics
Make sure you brush up on the key principles of facilities management. Understand how to coordinate with vendors and maintain compliance standards, as these are crucial for the role. Being able to discuss specific processes or tools you've used in the past will show your expertise.
✨Showcase Your Customer Service Skills
As a Facilities Coordinator, you'll be the go-to person for employees and visitors. Prepare examples of how you've provided excellent customer service in previous roles. Highlight any experiences where you resolved issues or improved workplace satisfaction.
✨Demonstrate Your IT Proficiency
Familiarity with software like MS Teams, Excel, and CMMS systems is essential. Be ready to discuss how you've used these tools in your past jobs. If you have experience with data collection or reporting, make sure to mention that too!
✨Prepare for Health & Safety Questions
Since health and safety compliance is a big part of this role, review relevant regulations and best practices. Think of instances where you've contributed to safety initiatives or conducted inspections. This will show you're proactive about creating a safe work environment.
