Facilities Manager () in Bristol

Job Description

Your new company You will be joining an established charitable organisation providing vital services across Bristol. The organisation manages a range of office and accommodation-based services and is looking for an experienced Facilities Manager () to take responsibility for its facilities, property compliance, health & Safety and operational working environments. This is a key role within the organisation, reporting to the Director of Resources and contributing as a member of the Senior Management Team.

Your new role

As Facilities Manager, you will be responsible for ensuring the organisation's offices and accommodation-based properties are safe, compliant, well maintained and fit for purpose. You will work 37.5 hours per week and have responsibility for the Receptionists and Systems Administrator.

• *Due to the specific requirements of this role, this post is exempt under the Equality Act (2010), Part 1, Schedule 9 (Genuine Occupational Requirement).
• Managing the day-to-day operation of the organisation's offices and facilities.
• Overseeing building repairs, planned and reactive maintenance across office and accommodation properties.
• Taking the lead on Health & Safety, including risk assessments, fire safety, statutory checks and safe working practices.
• Ensuring accommodation properties meet required standards and statutory requirements, including servicing of fire and gas equipment, PAT testing and other installations.
• Conducting and coordinating property inspections and monitoring the quality and cost of maintenance works.
• Managing facilities-related contracts covering areas such as cleaning, security, CCTV, parking, utilities, IT support, telecommunications and office equipment.
• Managing relationships with contractors, service providers and partner landlords.
• Developing and maintaining the Approved Contractors List.
• Supporting the management of leases, new premises, office moves and property-related projects.
• Planning cyclical works and alterations alongside landlords and contractors.
• Managing facilities budgets, procurement and expenditure to achieve value for money.
• Coordinating mandatory Health & Safety requirements and training, including Fire Marshals and First Aiders.
• Managing reception services and ensuring appropriate administrative systems and cover are maintained.
• Reviewing and developing facilities, premises, environmental and Health & Safety policies and procedures.
• Supporting wider organisational projects and contributing to the Senior Management Team.

What you'll need to succeed

You will be an experienced Facilities Manager or property/facilities professional with a strong understanding of building management, compliance and Health & Safety.

• A minimum of 3 years' experience working at a similar level, including at least 12 months within a comparable role.
• Experience managing or supervising staff and office administration functions.
• Sound knowledge of Health & Safety legislation, risk assessments and workplace compliance.
• Experience establishing and managing facilities and service contracts.
• Knowledge of leases and property documentation.
• Experience overseeing building repairs, maintenance and contractors.
• Strong organisational and planning skills with the ability to manage multiple priorities and deadlines.
• Good IT skills and experience maintaining computerised records and systems.
• Strong written and verbal communication skills with the confidence to engage with colleagues, contractors, landlords and senior management.
• A proactive approach and the ability to work independently and make responsible decisions.
• A commitment to equality, and culturally sensitive service delivery.
• The flexibility and willingness to travel between locations as required.
• Experience within a charity, community-based, supported accommodation or similar environment would be advantageous.

What you'll get in return

You will receive a salary of £42,123 per annum plus mileage (as you will be covering multi-sites), for a 37.5-hour working week, alongside a comprehensive benefits package, including:

• 25 days' annual leave
• increasing by one day for each complete year of service after two years, up to a maximum of 30 days
• 8 statutory public holidays plus 3 additional days off, including a day in lieu of International Women's Day
• Excellent development and training opportunities, including internal and external learning, mentoring, shadowing and coaching
• Employer pension contribution of a minimum of 5% of gross salary, subject to the scheme arrangements
• Access to the Mindful Employer Plus Scheme, including a confidential 24-hour staff support helpline
• Cycle to Work Scheme
• Long Service Awards
• Relaxed smart-casual dress code
• Good Idea Reward Scheme
• Monthly Staff Recognition Award

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