At a Glance
- Tasks: Coordinate daily office operations and ensure a welcoming workplace for all.
- Company: Join a supportive team in a modern working environment in Greater London.
- Benefits: Enjoy a competitive salary, discretionary bonus, and team-building activities.
- Other info: Flexible, energetic atmosphere with opportunities for growth and development.
- Why this job: Make a real impact on workplace safety and comfort while developing your skills.
- Qualifications: Strong customer focus, good communication skills, and IT literacy required.
The predicted salary is between 30000 - 40000 £ per year.
Facilities Coordinator in daily operations of offices. Serve as a point of contact for employees, visitors, vendors, assisting the Facilities Manager, ensuring that the workplace is welcoming, compliant, and functioning at the highest standard.
ESSENTIAL DUTIES
- Facilities & Vendor Coordination: Support the implementation and maintenance of Facilities Management processes, aligned with global standards. Liaise with vendors and contractors for routine maintenance, repairs, and services. Log and track all operational and maintenance activities via CMMS system. Support the Local FM with data collection for dashboards and reporting, such as environmental and statutory.
- Operational & Administrative: Perform inspections of properties to ensure workplace is in compliance, maintenance is being performed, level of cleaning is at highest standards. Assist in budget development. Review and assist with invoice review and coding to appropriate budget category. Assist Project team with employee moves as applicable. Maintain database of occupancy, ensuring floor plans and seating are current. Assist in development of monthly financial and operating reporting.
- Health, Safety & Compliance: Act as support for Health & Safety activities (following training), supporting EHS activities, communications, and policy enforcement. Conduct or participate in periodic safety inspections and risk assessments. Identify safety issues, notify supervisors, and follow up on corrective actions. Maintain documentation related to visitor safety, vendor compliance (e.g., IMSS/SUA documentation), and incident reporting. Coordinate with the Occupational Health and Safety Committee and participate in investigations and preventative actions.
- Front-of-House & Office Operations: Welcome and register visitors, manage access credentials, and ensure visitors are informed of security protocols. Handle incoming calls, direct queries, and maintain records of daily office visits and access logs. Manage the reception area, coordinate mail/courier deliveries, and ensure collection schedules align with internal policies. Serve as the primary point of contact for all office-related needs and coordinate with internal departments (e.g., HR, IT, Security).
- Additional Responsibilities: Monitor and support Covid-19 related protocols, including temperature checks and incident handling (as applicable). Own and manage internal communications channels (e.g., Slack) for facilities updates and alerts. Continuously identify opportunities to enhance workplace safety, comfort, and operational efficiency.
SKILLS, EDUCATION AND EXPERIENCE
- Outstanding Customer Focus
- Flexible and energized
- On-site presence during working hours
- Good communications skills both oral and written
- IT Literate (MS Suite including Teams, Excel, Word)
- Prior Occupational Health & Safety Training is a plus
WORK SETTING
- Competitive Salary
- Discretionary bonus
- Modern working environment
- Supportive and customer focused environment
- Team building activities
- Safety culture
Facilities Coordinator in Greater London employer: Energy Jobline ZR
As a Facilities Coordinator in Greater London, you will thrive in a modern and supportive work environment that prioritises employee well-being and operational excellence. Our company fosters a culture of teamwork and continuous improvement, offering competitive salaries, discretionary bonuses, and opportunities for professional growth. Join us to be part of a dynamic team dedicated to creating a welcoming and compliant workplace while enhancing your skills in facilities management.
We think you need these skills to ace Facilities Coordinator in Greater London
Facilities Management
Vendor Coordination
CMMS System
Data Collection
Budget Development
Invoice Review
Health & Safety Compliance
