At a Glance
- Tasks: Support the Principal with high-level assistance and ensure smooth studio operations.
- Company: Aesthetic design-led studio focused on art, interiors, and experiences.
- Benefits: Long-term role with opportunities for growth in a creative environment.
- Other info: Embrace a calm, functional workspace while supporting diverse creative projects.
- Why this job: Join a vibrant team and play a key role in a dynamic creative space.
- Qualifications: Highly organised, discreet, and able to thrive in a design-focused atmosphere.
The predicted salary is between 45000 - 60000 £ per year.
A highly aesthetic, design‑led studio working across interiors, art, experiences and objects is seeking an exceptional EA with operational oversight to support the Principal and ensure the studio runs with clarity, calm, and precision. This role combines high‑level personal assistance with responsibility for the smooth day‑to‑day functioning of the studio. It will suit someone discreet, highly organised, who anticipates needs and takes pride in ensuring things run beautifully behind the scenes.
Beyond capability, cultural alignment is essential. The Principal’s professional and personal worlds are guided by a deep commitment to art, design, aesthetics and considered living. The right person will instinctively understand and respect the creative process and the importance of taste and detail. They do not need to be a designer or an artist, but they must feel at ease within a design‑led environment and care about quality in all aspects of work.
This is a long‑term position for someone who wants to build trust, become embedded in the rhythm of the studio, and support a broad range of creative and operational responsibilities over time.
- EA Support
- Full diary and inbox management
- Coordination of meetings, travel and external commitments
- Preparation of agendas, notes and follow‑ups
- Acting as a calm, reliable gatekeeper and point of contact
- Protecting time, energy and focus in line with strategic priorities
- Exercising sound judgement in representing the Principal
- Liaising and delegating closely with the Principal’s Personal PA, also works in the office
- Studio Operations
- Overseeing the day‑to‑day running of the office/studio
- Managing image libraries, reference book libraries, sample libraries, etc.
- Oversight of office systems, filing and processes
- Liaison with cleaners, IT support and external suppliers
- Ensuring the studio is organised, functional and welcoming
- Supporting a positive working environment for the team
The studio environment should feel calm, functional and considered at all times. The successful candidate will take pride in maintaining this standard.
- IT & Systems Ownership
- Taking responsibility for core IT systems and infrastructure
- Managing relationships with external IT support providers
- Ensuring hardware, software and digital tools are reliable and well‑maintained
- Proactively improving systems to enhance efficiency and organisation
- Maintaining secure, well‑structured digital filing and access protocols
- Recruitment & People Coordination
- Owning recruitment processes from brief through to offer, in partnership with the Principal
- Managing interview logistics and feedback processes
- Overseeing onboarding and offboarding administration
- Maintaining people documentation with external HR support
- Administering holidays and essential people processes
- Acting as a central co‑ordinator and team leader as needed
- Helping maintain clarity and consistency when the Principal is travelling
- Advising on labour resources, identifying stop gaps and how to solve them
- Project Coordination Support
- Tracking actions and deadlines across projects
- Maintaining organised digital and physical files
- Supporting presentations and documentation under direction
- Bringing structure and follow‑through to creative processes
- Minuting meetings and chasing up action points on behalf of the Principal
- Taking visual documentation as needed and filing appropriately
- Finance & Administrative Oversight
- Reviewing invoices against quotes
- Liaising with the bookkeeper and accountant
- Supporting expense reporting and record keeping
- Maintaining orderly financial documentation
Executive Assistant / Operations Manager in Central London employer: Energy Jobline ZR
Join a highly aesthetic, design-led studio in Central London that values creativity and precision. As an Executive Assistant / Operations Manager, you will thrive in a supportive environment that fosters personal growth and cultural alignment with a commitment to art and design. Enjoy the benefits of a calm and functional workspace, opportunities for professional development, and the chance to be an integral part of a team that prioritises quality and detail in every aspect of work.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant / Operations Manager in Central London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential employers on LinkedIn. We all know that sometimes it’s not just what you know, but who you know that can land you that dream job.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. We want you to show how your skills align with their mission. Practise common interview questions and think about how your experience fits into their design-led environment.
✨Tip Number 3
Follow up after interviews! A simple thank-you email can go a long way. We suggest mentioning something specific from your conversation to remind them of your fit for the role. It shows you’re genuinely interested and keeps you top of mind.
✨Tip Number 4
Don’t hesitate to apply through our website! We’re always looking for talented individuals who resonate with our values. Your application will be seen directly by the team, giving you a better chance to shine in this competitive market.
We think you need these skills to ace Executive Assistant / Operations Manager in Central London
Some tips for your application 🫡
Show Your Organisational Skills:In your application, highlight your knack for keeping things organised and running smoothly. We want to see how you can bring clarity and calm to a busy environment, just like the studio needs!
Emphasise Cultural Fit:Make sure to express your appreciation for art, design, and aesthetics in your application. We’re looking for someone who understands the creative process and values quality, so let that passion shine through!
Be Discreet and Professional:As an EA, discretion is key! Share examples of how you've maintained confidentiality and professionalism in past roles. We need someone who can be a reliable gatekeeper for the Principal.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to keep track of your application and ensure it gets the attention it deserves.
How to prepare for a job interview at Energy Jobline ZR
✨Know the Studio's Aesthetic
Before your interview, take some time to immerse yourself in the studio's design philosophy. Familiarise yourself with their past projects and understand their approach to aesthetics. This will not only help you align your answers with their values but also show that you genuinely care about the creative process.
✨Master Diary Management
Since the role involves high-level diary management, practice discussing your organisational skills. Prepare examples of how you've successfully managed multiple schedules or coordinated complex meetings in the past. Highlight your ability to prioritise tasks and maintain clarity under pressure.
✨Showcase Your Discretion
As an Executive Assistant, discretion is key. Be ready to share instances where you've handled sensitive information or situations with professionalism. This will demonstrate your reliability and ability to protect the Principal's time and focus.
✨Prepare for Operational Questions
Expect questions about office systems and operational oversight. Brush up on your knowledge of IT systems and how you've improved efficiency in previous roles. Be prepared to discuss how you would maintain a calm and functional studio environment, as this aligns with the studio's ethos.
