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- Tasks: Coordinate finance admin, manage purchase orders, and support operational teams.
- Company: Dynamic FM company in Watford with a focus on teamwork.
- Benefits: Competitive pay, flexible hours, and opportunities for growth.
- Other info: Join a supportive team and thrive in a fast-paced environment.
- Why this job: Be the backbone of our operations and make a real difference every day.
- Qualifications: Experience in finance or admin roles, strong IT skills, and attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
The Contract Support role is a vital part of any FM contract. Acting as the central coordination point for finance administration, document control, and workflow management, you will ensure the contract runs smoothly day-to-day. You will manage purchase orders, invoices, compliance documentation, and financial reporting, while supporting engineers and the wider operational team to keep KPIs and PPMs on track.
Key Responsibilities
- Raise, manage, and process purchase orders and invoices for the account.
- Track KPIs, SLAs, and PPM performance and liaise with Engineers to ensure tasks are completed on time.
- Maintain accurate documentation, compliance records, and contract files.
- Respond to finance queries including Accounts Payable, Accounts Receivable, and open PO reporting.
- Support monthly contract review packs, reporting, and data consolidation.
- Check invoice accuracy including coding, margins, and billing before submitting to clients.
- Coordinate subcontractors and ensure all paperwork, inductions, and compliance requirements are completed.
- Assist operational teams with quotes, purchase orders, and service delivery queries.
- Promote a safe working environment and assist with Health & Safety reporting.
- Act as a primary point of contact for client queries, providing excellent customer service.
Experience Required
- Experience within a finance, administrative, or contract support role (FM experience desirable).
- Strong understanding of financial processes, invoicing, and purchase order workflows.
- Excellent IT skills, particularly Excel, Word, and Outlook.
- Highly organized with strong attention to detail and accuracy.
- Confident communicator who can simplify and explain complex information.
- Strong numerical ability, capable of calculating percentages, margins, and mark-ups.
- Proactive, reliable, and able to work independently and as part of a wider team.
Contract Support Coordinator in Watford, Hertfordshire employer: Energy Jobline CVL
Contact Detail:
Energy Jobline CVL Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contract Support Coordinator in Watford, Hertfordshire
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can refer you directly.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills align with their needs. Practise common interview questions and think of examples that showcase your experience in finance and administration.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It also keeps you fresh in the interviewer's mind as they make their decision.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Contract Support Coordinator in Watford, Hertfordshire
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in finance and administration. We want to see how your skills match the Contract Support role, so don’t be shy about showcasing your achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific examples of how you've managed purchase orders or supported operational teams in the past.
Show Off Your IT Skills: Since we value strong IT skills, especially in Excel and Word, make sure to mention any relevant software experience. If you’ve used these tools to track KPIs or manage documentation, let us know!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Energy Jobline CVL
✨Know Your Numbers
Since the role involves financial processes, brush up on your numerical skills. Be ready to discuss how you’ve managed budgets or tracked KPIs in previous roles. This will show that you understand the importance of accuracy and attention to detail.
✨Master the Tech
Familiarise yourself with Excel, Word, and Outlook, as these are crucial for the job. Prepare to demonstrate your proficiency, perhaps by discussing a specific project where you used these tools effectively. It’ll give you an edge and show you’re ready to hit the ground running.
✨Showcase Your Organisational Skills
The Contract Support Coordinator role requires strong organisational abilities. Think of examples where you successfully managed multiple tasks or projects simultaneously. Highlighting your ability to keep everything on track will resonate well with the interviewers.
✨Communicate Clearly
As a primary point of contact for client queries, effective communication is key. Practice explaining complex information in simple terms. This will not only help you in the interview but also demonstrate your capability to provide excellent customer service.