CMMS Administrator in Stevenage, Hertfordshire

The C&I Administrator is responsible for supporting the management, tracking, documentation, and control of instrumentation and calibration-related activities within a regulated environment. The role ensures accuracy, compliance, and effective coordination of all associated technical and administrative processes, particularly in a GxP-controlled environment.

Key Responsibilities

• Possess a basic understanding of instrumentation principles and measurement units such as bar, volt, mA, Hz, psi, etc.
• Understand fundamental instrumentation concepts including input/output signals, calibration ranges, tolerances, and rejection/error criteria.
• Demonstrate advanced proficiency in Microsoft Office applications, particularly Excel (spreadsheets), for data management, reporting, and tracking purposes.
• Manage and maintain multiple databases and documentation systems with a high level of accuracy and organization.
• Ensure full control and compliance of all GxP documentation processes, including document issuance, review and tracking, filing and archiving, and lifecycle management of controlled documents.
• Maintain and update databases related to calibration activities on a daily basis and ensure data integrity.
• Liaise effectively with internal departments, subcontractors, and third-party calibration service providers to coordinate activities and ensure timely execution of tasks.
• Track and monitor daily operational data and ensure all records are updated and accurate.
• Prepare and submit daily and weekly reports to the line manager in a timely and structured manner.
• Maintain competence and ensure the accuracy and completeness of all forms and records generated or handled within the role.
• Share knowledge and provide support to team members and cross-functional departments to improve overall operational efficiency.
• Maintain and oversee the Computerized Maintenance Management System (CMMS), ensuring all relevant reports and records are up to date and available for review.

Person Specification

• Previous experience in an administrative, coordination, or support role within a technical, engineering, or maintenance environment.
• Exposure to instrumentation, calibration, or maintenance processes, ideally within regulated industries such as pharmaceuticals, life sciences, manufacturing, or utilities.
• Experience working within GxP, GMP, or other regulated quality environments, with a strong understanding of documentation compliance and audit readiness.
• Demonstrated experience managing controlled documents, records, or quality systems, including document lifecycle and version control.
• Proven ability to work with and maintain databases, tracking systems, or CMMS platforms.
• Strong data management experience, with a high level of proficiency in Microsoft Excel (e.g., data analysis, reporting, tracking logs).
• Experience coordinating with cross-functional teams, vendors, or third-party service providers to support operational activities.
• Familiarity with calibration schedules, asset tracking, or maintenance planning activities would be advantageous.
• High level of attention to detail with a track record of maintaining accurate, audit-ready records and reports.