Process & Systems Adviser in Aberdeen

Our client is currently recruiting for the position of Process & Systems Adviser based in Aberdeen. This is a PAYE contract role until the end of March 2027, offering a hybrid working pattern.

Purpose of Role

• Provide leadership and guidance to the Supply Chain organisation in the area of policy, processes, compliance and systems.
• Ensure the appropriate use of Supply Chain systems and tools and identify opportunities for improvement.
• Maintain awareness of Supply Chain compliance requirements and track key metrics to identify areas requiring intervention.
• Provide ad‑hoc facilitation/support for other Supply Chain requirements as appropriate.
• Provide day‑to‑day support to the Contracting and Procurement Supply Chain sub teams to ensure prompt and accurate Outline Agreement (OLA) creation and maintenance throughout the OLA life cycle, and support for the use of Ariba.
• Support the enablement of suppliers for electronic invoicing and ensure adherence to Supply Chain metrics.
• Manage the provision and interpretation of accurate and timely data analysis, business information, and tools so that Supply Chain can manage across categories to identify opportunities and achieve delivery targets.

Accountability, Responsibility & Competence

• Ensure SAP/Maximo access and approval authorisation is correct.
• Establish and maintain procedures to ensure SAP, Maximo, Ariba and other systems are used in accordance with policies and procedures, and ensure such requirements are communicated appropriately.
• Develop effective reporting to track key metrics for both compliance requirements and improvement opportunities.
• Ensure Supply Chain metrics related to R2P and electronic invoicing are achieved.
• Work closely with Finance to establish joint requirements on report and identification of exceptions (e.g. Requisition to Payment (R2P), Customs, Export Compliance) and coordinate within Supply Chain.
• Liaise with Accounts Payable to ensure all electronic invoices are validated and paid in accordance with payment terms and OLA details; provide training materials and knowledge for onboarding new vendors.
• Responsible for Document Records Management procedures for Supply Chain, including the appropriate use of SharePoint and Ariba.
• Ensure policies, procedures, work instructions and training materials for all Supply Chain processes and systems are up to date and complied with.
• Focal point for the management of the electronic invoicing portal covering electronic invoice submissions into the ERP system.
• Provide support to vendors by ensuring all queries are met satisfactorily while providing procurement expertise and SAP/ERP guidance.
• Owner of internal and external relationships required to support and administer SAP, Maximo, Ariba and other peripheral systems such as FPAL, Actian or Winshuttle.
• Owner of Supply Chain Master Data records, including organisational structure, vendor master and ship‑to records, required to support R2P, Purchasing, Contracting and Materials Management processes.
• Ensure Outline Agreements (OLAs) covering services, rentals, fabrication and materials for well operations are in place for appropriate contracts to maximise the use of automatic rate validation and minimise administration spreading through the organisation.
• Support the Contracting teams in ensuring Ariba and OLAs are used effectively and to align existing contracts and OLAs.
• Enable as many relevant suppliers as possible for electronic invoicing.
• Participate in any business improvement initiatives related to Supply Chain and Requisition to Payment (R2P) processes, including integration activities related to legacy systems and any new ERP technologies.

Data and Analytics

• Be an expert in the acquisition, manipulation and aggregation of data across the organisation.
• Work with large data sets to draw insights for tactical and strategic supply chain decision‑making.
• Craft ad‑hoc queries and reports to capture and present information effectively to support resolution of urgent supply chain challenges.
• Conduct supply base and market research to support sourcing activities and understanding of categories; support category management by conducting competitive reviews.
• Understand how trading accounts work and the impact on the P/L of different types of spend and accounting practice.
• Design and create computer‑based models to assist problem solving and supply chain decision making.
• Manage and update category rate card calculators and associated details to ensure correct prices are applied for call‑off contract purchasing.
• Develop and deliver business reporting and dashboard requirements to ensure performance is accurately managed, monitored and reported.
• Be available and capable to do any priority ad‑hoc reporting required within the supply chain.
• Work on or manage the planning and development of ad hoc projects relating to sourcing processes and contractors.
• Develop and maintain an operating framework that enables supply chain managers to capture, monitor and measure activity‑based benefits.
• Prepare presentation materials and deliver awareness training sessions for Purchase Requisitioners and Demand Managers.

Qualifications

• Educated to degree level in a relevant discipline and/or extensively proven and successful Supply Chain Management track record.
• Membership of Chartered Institute of Procurement & Supply (MCIPS), or working towards this.

Experience

• Good working knowledge of ERP systems: SAP, Ariba and Maximo.
• Good working knowledge of MS Office programs.
• Knowledge of Contract Creation and Management.
• Excellent knowledge of Procurement / R2P processes and procedures.

Skills

• Intellectual curiosity and drive to deliver genuine insight through superior business knowledge and data analysis from various sources.
• Strong understanding of Supply Chain, Logistics and processes and key interfaces.
• Strong analytical and reporting skills.
• Interpersonal skills that result in teamwork, influence, trust and relationships.
• Accuracy, attention to detail and ability and desire to work to tight deadlines.
• Be proactive, use initiative, self‑driven and result‑oriented.
• Strong communication, presentation, networking, collaboration and well‑developed team‑working skills.
• Ability to interface with both internal and external clients at all levels.

Contract Position

Contract position. For more information or to apply, please contact Orion Group.