Medical Affairs Event Planner in Hillingdon, Greater London

Location: Hybrid‑working – Stockley Park, Uxbridge (3 days office / 2 days remote)

Length: 12‑month contract

Rate: Market Rates (Inside IR35, via Umbrella)

Start Date: June 2026 (or ASAP)

The Opportunity

ISR Recruitment is delighted to support a leading global pharmaceutical organisation in searching for an experienced Medical Affairs and Corporate Event Planner to join their Meeting and Events team on an initial 12‑month contract. This is an excellent opportunity for a highly organized and proactive professional with a background in pharmaceutical or healthcare event management to contribute to the compliant delivery of key Medical Affairs programmes, including Advisory Boards, departmental meetings and other high‑profile healthcare professional (HCP) events.

Skills, Qualifications and Experience

• Bachelor’s degree (or equivalent) with 4+ years of experience in corporate event planning ideally within the pharmaceutical or healthcare sectors.
• Proven success in managing complex logistics, budgets and vendor relationships within regulated environments.
• Strong understanding of HCP engagement compliance, including contracting and payment processes.
• Excellent communication, negotiation and stakeholder management skills, highly organized, detail‑oriented and capable of managing multiple priorities simultaneously.
• Confident working with internal compliance and event management systems (experience with Cvent or Veeva is a major bonus).
• Strong proficiency in Microsoft Office applications.

NB: The role will include regular travel across the UK and Europe, at least once per month, generally 3 or 4 days at a time but can be up to a week on occasions.

Role and Responsibilities

• Plan and deliver Medical Affairs Advisory Programs, departmental meetings and other HCP‑facing events from concept to completion.
• Ensure all activities comply with internal policies, industry regulations and global transparency requirements.
• Act as the central point of contact for stakeholders, vendors and HCPs on all aspects of event logistics and execution.
• Manage the full lifecycle of events through internal systems, ensuring accurate documentation, timely approvals and compliance.
• Conduct venue sourcing, site inspections and vendor negotiations in alignment with procurement and legal standards.
• Manage event budgets including purchase orders, reconciliations and compliance reporting.
• Attend key events to ensure seamless execution and a high‑quality experience for all participants.
• Contribute to process improvement initiatives and share best practice across the team, and provide guidance and training on compliant event processes to colleagues as required.

Applications

Please contact Jodie at ISR Recruitment to learn more about our client and how they are leading the way in developing the next generation of biotechnology and pharmaceutical solutions through innovation and transformational technology.