At a Glance
- Tasks: Manage project documents and ensure accurate distribution and filing.
- Company: Join a leading construction business with exciting growth opportunities.
- Benefits: Competitive salary, company car, pension matching, and private medical insurance.
- Other info: Exceptional career development and dynamic work environment await you.
- Why this job: Be the guardian of vital project records and make a real impact.
- Qualifications: Experience in document control and strong computer skills required.
The predicted salary is between 35000 - 38000 £ per year.
Location: Inverness
Salary: £35,000 - £38,000
Working Hours: Monday to Friday, 37.5 hours per week
Additional Company Benefits: Exceptional Career Development Opportunities, Company Car/Car Allowance (Depending on job grade), Pension matched up to 8%, 25 days annual leave – plus holiday (opportunity to buy/sell leave will be implemented from January 2026), Private medical insurance, Free 24/7 EAP
Overview: First Military Recruitment is proudly working in partnership with a fantastic construction business who are looking to recruit a Document Controller on a permanent basis due to growth based at either their Inverness depot.
Duties and Responsibilities:
- Manage and be responsible for the project document control system including maintenance of the project Electronic Data Management System (EDMS) and/or Common Data Environment (CDE).
- Manage documentation to be submitted to the Client’s EDMS / CDE.
- Upload documentation to ThemisEDMS.
- Issue documentation to clients / subcontractors as required.
- Maintain accurate distribution lists and have a clear understanding of the personnel involved with the project and the documents they need access.
- Carry out regular reviews / audits of the EDMS to ensure that documentation is being correctly handled.
- Control the document management system including issuing document numbers in accordance with the document numbering system.
- Carry out Basic Quality Checks on Documents.
- Maintain document logs and prepare reports on document control matters as required.
- Manage incoming and outgoing post, ensuring its correct distribution, filing and entry into the project EDMS / CDE.
- Manage hard copy when required.
- Assist other project members in correctly managing and filing hardcopy documents.
- Review / Audit Hardcopy to ensure that they are properly maintained by their owners and report discrepancies to the Project Quality Lead.
- Manage Information Transmittals to external parties and ensure that records of the transmittals are suitably logged and filed.
- Act as the guardian of all records and maintain security of sensitive documents.
- Track Key Project deliverables (including dates of issue / return) and notify project team members if responses are due / overdue.
- Track Timebound documents (TQs / PMIs etc.) and notify the relevant process owners of due and overdue documents.
- Assist process owners in chasing up relevant documents.
- Manage document storage process and ensure that the documents are correctly stored and transported to head office for long term storage.
- Assist the project in preparing documentation for archive as needed.
- Ensure all relevant project documentation is captured.
Skills and Experience:
- Comprehensive understanding of project administration procedures, particularly document control.
- Comprehensive understanding of document control processes and procedures including knowledge of ISO 19650 (Annex A) – document numbering.
- Computer literate (Particularly Excel and Word).
- Familiarity with using EDMS systems (Themis/Interaxo/Teams/Projectwise/4Projects/A-Site, etc).
- Basic understanding of a CDE (BIM) Environment and its implications.
- Basic understanding of Integrated Management System (IMS).
- Basic understanding of the project delivery objectives.
- Understanding of the purpose and importance of accurate document control in a commercial and assurance context.
Document Controller in Inverness employer: Energy Jobline CVL
Join a leading construction business in Inverness as a Document Controller, where you will benefit from exceptional career development opportunities and a supportive work culture. With a competitive salary, generous annual leave, and additional perks such as a company car allowance and private medical insurance, this role offers a rewarding environment for professional growth and work-life balance.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Inverness
✨Tip Number 1
Network like a pro! Reach out to people in the construction industry, especially those who work with document control. Attend local events or join online forums to make connections that could lead to job opportunities.
✨Tip Number 2
Show off your skills! Prepare a portfolio showcasing your experience with document management systems and any relevant projects you've worked on. This will give potential employers a clear idea of what you can bring to the table.
✨Tip Number 3
Ace the interview! Research common interview questions for document controllers and practice your answers. Be ready to discuss your understanding of ISO 19650 and how you’ve successfully managed documentation in past roles.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it shows you’re genuinely interested in joining our team!
We think you need these skills to ace Document Controller in Inverness
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Controller role. Highlight your experience with document control systems and any relevant software you've used, like Themis or Excel. We want to see how your skills match up with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of your past experiences that relate to managing documentation and ensuring quality control. We love a good story!
Show Off Your Attention to Detail:As a Document Controller, attention to detail is key. In your application, make sure to showcase your ability to manage documents accurately and efficiently. Mention any processes you've implemented to improve document management in previous roles.
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It helps us keep track of applications and ensures you’re considered for the role. Plus, it’s super easy – just a few clicks and you’re done!
How to prepare for a job interview at Energy Jobline CVL
✨Know Your Document Control Inside Out
Make sure you brush up on your knowledge of document control processes and procedures, especially ISO 19650. Be ready to discuss how you've managed documentation in previous roles and any specific systems you've used, like Themis or Projectwise.
✨Showcase Your Tech Skills
Since the role requires proficiency in tools like Excel and Word, be prepared to demonstrate your skills. You might even want to bring examples of reports or logs you've created in the past to show off your capabilities.
✨Understand the Bigger Picture
Familiarise yourself with the construction industry and the importance of accurate document control within it. Be ready to explain how effective document management contributes to project success and compliance.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about their document control systems and how they handle project documentation. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
