Document Controller – SHDF & Decarbonisation
Document Controller | Compliance Administrator | PAS 2035 / PAS 2030 | TrustMark | SHDF
Job Title: SHDF Document Controller & Compliance Administrator
Location: Dartford, Kent (Hybrid: 4 days office / 1 day WFH)
Salary: £33,000 – £38,000 per annum + Benefits Package
Contract Type: Full-Time, Permanent
Mandatory Criteria: Essential experience supporting SHDF (Social Housing Decarbonisation Fund), PAS 2030 / 2035, or TrustMark compliance workflows within social housing.
Are you an experienced Document Controller or Compliance Administrator with hands‑on experience managing compliance data for SHDF (Social Housing Decarbonisation Fund) retrofits and PAS 2030 / 2035 projects
We are urgently recruiting a Document Controller to join an established social housing contractor based out of Dartford.
This role requires someone who can hit the ground running with an existing knowledge of SHDF guidelines, TrustMark uploads, and PAS compliance evidence, ensuring zero delays on project audit trails and contractor claims.
Why Apply for This Role
Competitive Salary: £33,000 – £38,000 per annum depending on experience.
Flexible Hybrid Working: 4 days office-based in Dartford / 1 day working from home (flexibility open to discussion).
High Growth Sector: Be a key contributor to major net-zero decarbonisation programmes with long-term framework stability.
Full Benefits Package: Company pension, paid holiday, performance rewards, and structured career progression.
Key Responsibilities:
- SHDF & PAS Compliance Management: Collate, audit, and maintain all compliance documentation required under PAS 2030 / PAS 2035 standards and TrustMark registration for SHDF schemes.
- Project Document Control: Manage, index, and upload high volumes of project records, technical surveys, handover packs, and installer sign-offs onto client document management systems and internal portals.
- Tracker & Excel Management: Build, update, and maintain complex Excel trackers to monitor project progress, missing compliance items, and audit readiness across active properties.
- Stakeholder & Subcontractor Liaison: Work closely with Retrofit Coordinators, Site Managers, and sub-contractors to chase missing evidence (photos, airtightness tests, EPCs, installer guarantees).
- Reporting & Auditing: Produce accurate weekly compliance reports for project managers and client housing associations to ensure smooth milestone sign-offs.
Mandatory Requirements & Experience:
- SHDF & Decarbonisation Experience (ESSENTIAL): Proven track record as a Document Controller, Compliance Administrator, or Technical Administrator supporting SHDF (Social Housing Decarbonisation Fund) or PAS-regulated retrofit programmes.
- Compliance Knowledge: Deep familiarity with PAS 2030, PAS 2035, and TrustMark reporting frameworks and documentation requirements (e.g., EWI, heat pumps, solar PV evidence packs).
- Social Housing / Planned Maintenance Background: Background working for a main contractor, housing association, or specialist retrofit installer.
- Advanced Excel Skills: Confident using VLOOKUPs, pivot tables, and large datasets to manage live project trackers.
- Location: Able to commute reliably to Dartford, Kent for office-based working.
Location: Dartford, Kent (Hybrid: 4 days office / 1 day WFH)
Keywords: Document Controller, Compliance Administrator, SHDF, Social Housing Decarbonisation Fund, PAS 2035, PAS 2030, TrustMark, Retrofit Administrator, Planned Maintenance, Social Housing, Dartford, Kent, Hybrid
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